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Report
To:
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Bay of
Plenty Civil Defence Emergency Management Group Joint Committee
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Meeting
Date:
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5 April
2024
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Report
Writer:
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Cara Gordon, Principal Advisor,
Emergency Management
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Report Authoriser:
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Clinton Naude, Director, Emergency
Management Bay of Plenty
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Purpose:
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Seek approval of the Bay of Plenty
CDEM Group Plan 2024-29 following comment from the Minister for Emergency
Management and Recovery.
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Bay of Plenty
CDEM Group Plan 2024-2029 - Adoption of Group Plan
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Executive Summary
The Bay of Plenty Civil Defence Emergency Management Group
Plan (Group Plan) sets the strategy and direction for the Bay of Plenty CDEM
Group (CDEM Group) over a five-year period.
The draft 2024-29 Group Plan has been developed over a 2-year period and has
included engagement with community and stakeholders across the Bay of Plenty.
The final stage of this development has now been completed, having received
comment from the Minister for Emergency Management and Recovery. The Bay of
Plenty CDEM Group Plan 2024-29 is therefore able be approved by the Bay of
Plenty CDEM Group.
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Recommendations
That the Bay of Plenty Civil Defence Emergency
Management Group Joint Committee:
1 Receives
the report, Bay of Plenty CDEM Group Plan 2024-2029 - Adoption of Group Plan.
2 Receives the letter from Hon Mark Mitchell, Minister of
Emergency Management and Recovery, titled Draft Bay of Plenty CDEM Group
Plan 2024-29 (Attachment 1);
3 Revokes
the Bay of Plenty CDEM Group Plan 2018-23 as per section 56(3) of the Civil Defence Emergency Management Act 2002;
4 Approves replacing the Bay of Plenty CDEM Group Plan
2018-23 with the Bay of Plenty CDEM Group Plan
2024-2029, as per section 56(3) of the Civil
Defence Emergency Management Act 2002.
1. Background
The Group Plan
review was initiated in early 2022 with a series of workshops being undertaken
with CDEM Group Members and partner agencies. The focus of the Group Plan development
then transitioned to a first public consultation phase with the community and
Iwi ensuring the Group Plan reflected the needs and requirements of the Group,
its partners, and the community.
The second
public consultation phase, along with public hearings, and the National
Emergency Management Agency (NEMA) technical review, concluded in August 2023.
Changes were then integrated into the draft following the feedback from both
processes.
On 27 September
2023, the Joint committee approved the draft plan to be sent to the Minister of
Emergency management for the legally required Ministerial review.
The response
from the Minister was postponed until March 2024 due to national elections
occurring in October 2023.
2. Bay of
Plenty CDEM Group Plan 2024-2029 - Adoption of Group Plan
2.1 Ministerial Comment
Hon Mark
Mitchell, Minister for Emergency Management and Recovery, provided comment on
the draft Group Plan as required under Section 49(1) of the CDEM Act 2002, see Attachment
1. Section 49 (1A) of the CDEM Act 2002 requires CDEM Group to have regard
for any comments made by the Minister.
The comments
provided support the new strategic approach taken by the Bay of Plenty and
specifically commended the inclusion of Māori engagement throughout the
Plan.
The Minister provided five specific comments on the draft Group
Plan, the Ministers comments alongside staff recommendations, are detailed in Attachment
2. Three of the five comments are noted, and do not require any action,
with the further two suggesting minor text changes. Noting the minimal nature
of these changes, and to ease the approval process, staff have incorporated
these into the Bay of Plenty CDEM Group Plan 2024-2029 attached (see Attachment
3).
2.2 Group Plan Approval
By receiving
and considering the comments of the Minister for Emergency Management and
Recovery, the Bay of Plenty CDEM Group has now completed the steps required to
review a CDEM Group Plan under Section 56 of the CDEM Act 2002.
This committee
is therefore in the position, should it choose to do so, to revoke the Bay of
Plenty CDEM Group Plan 2018-23 and replace it with the Bay of Plenty CDEM Group
Plan 2024-2029.
3. Considerations
3.1 Risks and Mitigations
A risk register
was maintained throughout the development of the Group Plan, this register will
close on the completion of the project.
3.2 Climate Change
The matters
addressed in this report are of a procedural nature and there is no need to
consider climate change impacts in this paper. The impacts of Climate Change
will be addressed in the CDEM Group Plan work programme and the Group Plan
itself.
3.3 Implications for Māori
The Bay of
Plenty CDEM Group Plan draft acknowledges the value the Māori worldview
brings through the value placed on community ties and connections;
understanding natural and social history; enduring perspectives and
understandings; and the inter-connectedness of all things.
3.4 Community Engagement
In adherence
with obligations under the Civil Defence Emergency Management Act 2002, a
formal phase of community engagement (public consultation) took place from 8
July to 13 August 2023, these hearings and deliberations are the completion of
this process. Additionally, the Bay of Plenty CDEM Group undertook a community
engagement in late 2022.
3.5 Alignment with Strategic Framework
This paper
supports the statutory requirements of the Bay of Plenty CDEM Group to review
the Bay of Plenty Group Plan every five years.
3.6 Financial Implications
There are no
material unbudgeted financial implications and this fits within the allocated
budget.
4. Next Steps
Staff will organise a roadshow for
Group Members and stakeholders to introduce them to the new Group plan and
assist them in mapping out how to accomplish the plan's goals.
Attachments
Attachment 1 - 2024.03.22 Hon Mitchell to Mayor Tunui - BoP CDEM
Group draft plan 2024-2029 ⇩
Attachment 2 - Overview of feedback from Minister for EM and
recovery with EMBOPs recommendations ⇩
Attachment 3 - 5619 BOP CDEM Group Plan 2024-2029 WEB ⇩
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