Agenda of Rotorua Te Arawa Lakes Strategy Group

Rotorua Te Arawa Lakes Strategy Group

Membership

Poū Tākiwaiora (Independent Chairperson)	Vacant
Deputy Chairperson (Appointed by Group)	To be appointed at the first meeting of the triennium
Members
Two representatives from each of the partner Councils one of whom must be the Chair/Mayor:
Bay of Plenty Regional Council	Chairman Doug Leeder Cr Kevin Winters Cr Te Taru White (Alternate)
Rotorua Lakes Council	Mayor Tania Tapsell Cr Gregg Brown Phill Thomass (Lakes Community Board) (Alternate)
Governance representatives from Te Arawa Lakes Trust	Nuki Nicholson Rangitihi Pene Roana Bennett (Alternate) Georgina Whata (Alternate)
Observer from the Ministry for the Environment	Lorena Stephen (Director of Sustainable Land Use Delivery)
Quorum	One appointed member from each of the partner organisations
Meeting frequency	Quarterly

Purpose

To contribute to the promotion of the sustainable management of the Rotorua Te Arawa Lakes and their catchments, for the use and enjoyment of present and future generations, while recognising and providing for the traditional relationship of Te Arawa with their ancestral lakes.

Role

· Provide leadership to the organisations and the community in relation to implementation of the Vision and Strategy for the Lakes of the Rotorua District originally adopted in 2000 and refreshed version adopted by the Strategy Group in 2013.

· Identify significant existing and emerging issues affecting the Rotorua Te Arawa Lakes and respond appropriately.

· Approve, monitor, evaluate, and review agreements, policies and strategies and all other proposals to achieve integrated outcomes for the Rotorua Te Arawa Lakes.

· Identify, monitor, and evaluate necessary actions by the partner organisations and other relevant organisations.

· Receive reports on activities being undertaken by the partner organisations and other relevant organisations.

· Participate in the preparation of statutory plans in relation to significant issues. Such plans include but are not limited to Iwi and hapū management plans, district and regional plans, reserve management plans and annual plans.

· Participate in applications for activities in relation to significant issues not addressed by existing policies of the partner organisations. Such activities include but are not limited to resource consents, designations, heritage orders, water conservation orders, restricting access to the lakes (during special events or in particular circumstances), and transferring and/or delegating of statutory authority.

Strategy Group Procedures

The Rotorua Te Arawa Lakes Strategy Group is a permanent joint committee established under the Te Arawa Lakes Settlement Act 2006 (Te Arawa Lakes Deed of Settlement - Cultural Redress: Lakes Management and Relationships, clauses 9.1 to 9.3 - December 2004) and is not disestablished as a consequence of a Local Government election.

The Group’s Terms of Reference are derived from the Rotorua Lakes Strategy Agreement included in Part 1 of the Relationship Schedule to the Deed of Settlement, December 2004.

Meanings:

“Organisations” means the Te Arawa Lakes Trust, the Rotorua Lakes Council, and the
Bay of Plenty Regional Council; sometimes referred to as “Partner Organisations”.

“Rotorua Te Arawa Lakes” means Lakes Rotorua, Rotoiti, Rotoehu, Rotomā, Ōkataina, Tikitapu, Ōkāreka, Tarawera, Rotomahana, Rerewhakaaitu, Ōkaro.

“Group” means the Rotorua Te Arawa Lakes Strategy Group, formed as a Joint Committee under Clause 30 of Schedule 7 of the Local Government Act 2002; sometimes referred to as the “Strategy Group”.

Membership

· The non-voting Poū Tākiwaiora (Independent Chairperson) is appointed by the members for a three year term in alignment with the Local Government triennium and is to be reviewed and confirmed at the first meeting of the Group following the Local Government elections.

· The Poū Tākiwaiora is not deemed to be a member of the Rotorua Te Arawa Lakes Strategy Group for the purposes of a quorum.

· The Poū Tākiwaiora shall assume the role and responsibilities as defined in the Rotorua Te Arawa Lakes Strategy Group Poū Tākiwaiora Guidelines.

· The Deputy Chairperson shall be appointed from the membership at the first meeting of the Group following the Local Government elections.

Quorum*

The special quorum for a meeting of the Group will be four members of the Group.

In the event that the ordinary quorum is not satisfied at three consecutive meetings of the Group in circumstances, where in the case of each such meeting:

· It was notified in accordance with the Standing Orders;

· Order papers were sent to each member of the Group in accordance with the Standing Orders; and

· The meeting had not been cancelled for any reason, then the members in attendance may declare the third meeting inquorate according to the Standing Orders and the special quorum will then be substituted.

At any subsequent meeting, the ordinary quorum will be restored.

No matters that were not on the order paper for the meeting at which the special quorum was established can be considered by a special quorum meeting.

Power to Act

To make all decisions necessary to fulfil the role of the Strategy Group subject to the limitations imposed.

Each Council participating in a joint initiative will fund its own proportion of that joint initiative as determined by the Joint Committee.

Power to Recommend

To the partner organisations on any matters within the Strategy Group’s delegated functions as it deems appropriate.

The Rotorua Te Arawa Lakes Strategy Group report directly to their respective organisations.

Rotorua Te Arawa Lakes Strategy Group Minutes

30 September 2022

Rotorua Te Arawa Lakes Strategy Group

Ngā Meneti

Open Minutes

Commencing: Friday 30 September 2022, 09:30 am

Venue: Bay of Plenty Regional Council, Waiariki Room, Corner Fenton & Pukaki Street, Rotorua and via Zoom (Audio Visual Meeting)

Heamana Tuarua

Deputy Chairperson: Mayor Steve Chadwick (Rotorua Lakes Council (RLC))

Ngā Kopounga

Members: Te Arawa Lakes Trust (TALT):

Arapeta Tahana

Bay of Plenty Regional Council Toi Moana (BOPRC Toi Moana):

Chairman Doug Leeder; Cr Kevin Winters

Observers from Ministry for the Environment (MfE):

Juscinta Grace - Manager – Funds; Caytion Wineera - Senior Analyst Fresh Water Investments (via Zoom); Mike Mitchell - Senior Solicitor (via Zoom)

Te Hunga i Tae Ake

In Attendance: TALT: Nicki Douglas – Environmental Manager; Soweeta Fort-D'Ath - Lakes Programme Coordinator; Troy Brown – Community Engagement

RLC: Stavros Michael – Deputy Chief Executive Environmental and Infrastructure Solutions; Gina Rangi – Deputy Chief Executive Te Arawa Partnerships; Regan Fraser - Infrastructure Business Manager

BOPRC Toi Moana: Cr Lyall Thurston; Chris Ingle – General Manager, Integrated Catchments; Kumaren Perumal – Chief Financial Officer (via Zoom); Helen Creagh – Rotorua Catchments Manager; Andy Bruere – Lakes Operations Manager; Ashleigh Grant – Kaikarere (Communications Partner); Rosemary Cross - Senior Projects Manager – Rotorua; Gemma Moleta – Senior Planner (Water Policy) (via Zoom); Reuben Gardiner – Senior Planner (Water Policy) (via Zoom); Merinda Pansegrouw – Committee Advisor

Other: Dr Deniz Özcundakci - Toihuarewa Waimaori, Bay of Plenty Regional Council Chair in Lake and Fresh Water Science (via Zoom); Dr Ian Kusabs - Principal Scientist, Ian Kusabs & Associates Ltd; John Gifford, Chair, LakesWater Quality Society; Phill Thomass –Rotorua Lakes Community Board Chair; Chris Sutton - Rerewhakaiitu Incorporated Society.

Ngā Hōnea

Apologies: Deputy Mayor David Donaldson, Nuki Nicholson and Chairman Leeder (early departure)

Declaration of Public Recording

Committee members and the public were reminded that the public section of the meeting was being recorded and would be made available on the Bay of Plenty Regional Council website following the meeting and archived for a period of three years: Rotorua Te Arawa Lakes Strategy Group – 30 September 2022 - YouTube.

1. Karakia Whakatuwhera
Opening Karakia

A karakia was provided by Arapeta Tahana.

2. Order of Business

Item 9.1 “Mihi for Sir Toby Curtis” was considered as the first item on the agenda.

3. Whakaaturanga
Presentations

3.1

Mihi - Dr Sir Toby Curtis

Presented by: Arapeta Tahana, Te Arawa Lakes Trust.

Dr Sir Nopera (Toby) Tamihana Curtis (Te Arawa, Ngāti Rongomai, Ngāti Pikiao) KNZM passed away on August 17, 2022.

Mihi and kōrero presented by Arapeta Tahana and Mayor Steve Chadwick acknowledged Dr Sir Toby Curtis’ leadership, wisdom and unwavering commitment to the Rotorua Te Arawa Lakes Strategy Group, the region and in particular Te Arawa iwi and Rotorua. A sincere appreciation was given to Tā Toby for overseeing the co-governance arrangement of the Rotorua Lakes on Te Arawa’s behalf in partnership Rotorua Lakes Council and the Bay of Plenty Regional Council and guiding the Strategy Group in his role as Pou Tākiwaiora.

4. Ngā Hōnea
Apologies

Resolved

That the Rotorua Te Arawa Lakes Strategy Group:

1 Accepts the apologies from Deputy Mayor David Donaldson and Nuki Nicholson and Chairman Leeder (for early departure) tendered at the meeting.

Winters/Tahana

CARRIED

5. Wāhanga Tūmatanui
Public Forum

5.1

John Gifford, Chair, LakesWater Quality Society

Tabled Document 1 - LakesWater Quality Society Symposium - 2022 Programme: Objective ID A4221437

Tabled Document 2 - LakesWater Quality Society Symposium Pamphlet 2022: Objective ID A4221514

Presented by: John Gifford, Chair of the LakesWater Quality Society.

Key Points: LakesWater Quality Society

· LakesWater Quality Society (LWQS) Symposium scheduled for 10 - 11 November 2022 at the Millennium Hotel Rotorua (Refer tabled pamphlet)

o Theme: ”Get on the Boat”; focus would be on lake restoration, changes, challenges and maintaining momentum

o Overview of symposium topics (Refer tabled programme)

o Much progress had been made across Rotorua lakes and their catchments in reducing nutrient inflows, controlling algae blooms and managing lake weed infestations. However, with climate change, significant land use change to production forestry, urban development pressures and the three waters infrastructure reforms, new challenges were emerging. Many of the lakes remained at risk of further degradation

· LWQS involvement/participation in the proposed review for the Lakes Programme: highlighted the urgency of the matter and requested that every effort be made to speed up the process

· LWQS submission on Plan Change 9 (RLC): stressed the importance of understanding the impact of urban development on the environment; LWQS would be making a submission; suggested that consideration be given by the Strategy Group to also make a submission to Plan Change 9.

6. Whakapuakanga o Ngā Take Whai Taha-Rua
Declaration of Conflicts of Interest

None

7. Ngā Meneti
Minutes

Kia Whakaūngia Ngā Meneti
Minutes to be Confirmed

7.1

Rotorua Te Arawa Lakes Strategy Group Minutes - 10 June 2022

Resolved

That the Rotorua Te Arawa Lakes Strategy Group:

1. Confirms the Rotorua Te Arawa Lakes Strategy Group Minutes - 10 June 2022 as a true and correct record.

Winters/Tahana

CARRIED

8. Whakaaturanga
Presentations (continued)

8.1

Presentation: Dr Deniz Özcundakci – Toihuarewa Waimaori, Bay of Plenty Regional Council Chair in Lake and Fresh Water Science

Presentation - Prof Deniz Ozkundakci - Lakes Strategy Group 30 Sept 2022: Objective ID A4221405

Presented by: Associate Professor Deniz Özcundakci - Toihuarewa Waimāori, Bay of Plenty Regional Council, Chair in Lake and Fresh Water Science.

Key Points:

· Background/experience: PhD, Biological Sciences, University of Waikato/ Leibniz-Institute of Freshwater Ecology and Inland Fisheries, Germany

· Freshwater research themes: climate change impacts, ecological restoration; connectivity and sustainable catchments; monitoring technologies and Mātauranga Māori and mahinga kai

· Climate change implications for the Bay of Plenty - modelled annual mean temperature to change by 2100 for RCP8.5 (Representative Concentration Pathway)

· Projected annual hot day (maximum temperature >25°C) changes for RCP4.5 and RCP8.5, by 2040 and 2100

· Climate change implications for the Rotorua Te Arawa lakes:

o based on model simulations, TLI (Trophic Level Index) values in Lake Rotorua could be expected to increase by approximately 0.2 units by 2090 due to climate change

o Numerous wild weather events

o Winter 2022 was Aotearoa New Zealand’s warmest and wettest on record

· Developing a nation-wide lake ecosystem modelling platform to assist lake management

· Conclusions:

o Climate change impacts were relevant across all the research themes

o Long-term lake water quality would likely further deteriorate under climate change

o Effects of extreme events were currently understudied

o Climate change effects in catchments could be synergistic and antagonistic.

Key Points - Members:

· Highlighted the importance of reviewing the Deed Funding for the lakes to align with a changing landscape/incorporate latest research findings

· Based on recent research findings, there was a valid argument for Deed Funding to be extended to include all lakes; multi-lakes studies would be beneficial/climate change would impact all lakes

· Associate Professor Deniz Özcundakci’s presentation on climate change implications for the Rotorua Te Arawa lakes was very timely; needed to inform the review of the programme/be incorporated into the planned actions for the new triennium

· The contents/message of Associate Professor Deniz Özcundakci’s presentation needed to be widely shared with the public/staff

· Highlighted the need for individual councils to continuously review their respective climate change strategies; ensuring they were synergistically moving in the right direction.

10:15am - The meeting adjourned.

11:30am - The meeting reconvened.

9. Ngā Pūrongo
Reports

9.1

Te Arawa Lakes Trust Update

Tabled Document 3 - Te Arawa Lakes Trust Report - September 2022: Objective ID A4218965

Presented by: Nicki Douglas, Environment Manager and Soweeta Fort-D'Ath, Lakes Programme Coordinator.

Key Points:

· Updated members on progress regarding the report to be prepared by Te Arawa Lakes Trust (TALT) on the scope for the review of the programme/strategy group terms of reference (with the inclusion of an independent/objective overview as part of the process):

o Development of scope was ongoing

o Review would cover the existing programme, include science/research, consider the terms of reference of the Strategy Group and the future role of the Pou Tākiwaiora

o Would engage with all parties who had been influential in getting the programme initiated, as well as previous members and new incoming members

o Timeline for completion of the review: 30 June 2023

· Outlined the activities of TALT in the Rotorua Te Arawa Lakes Programme and the wider Rotorua Te Arawa Lakes Strategy for the period June to September 2022.

Key Points - Members:

· Highlighted the urgency of progressing the review, commencing the participation/consultation process

· Suggested scope include the broadened view on climate change, incorporating recent learnings/research findings

· Scope to take into consideration the interconnectedness of all activities/mahi by all parties

· Scope to review income processes/streams/funding sources/deed funding, based on science and future requirements for the next 20 years

· Government’s once-off funding for the Jobs for Nature programme, aimed to promote economic recovery through nature based jobs; had been very effective; however, was concerned that the sustainability of the work commenced under this workstream would be under threat with funding coming to an end. Was imperative for initiatives to continue – required further funding for valuable mahi to be maintained. Would otherwise lose the momentum. Suggested the Ministry for the Environment (MfE) be approached, advocating for a possible match-fund approach to continue supporting the Jobs for Nature programme

· Highlighted the importance of supporting smaller volunteer groups to unlock capability and capacity

· Important that the next round of funding for the Lakes be extended to include all 12 lakes.

Resolved

That the Rotorua Te Arawa Lakes Strategy Group:

1 Receives the tabled report, Te Arawa Lakes Trust Report.

Leeder/Winters

CARRIED

2 Notes and supports the benefit of the Mauri Tu Mauri Ora - Jobs for Nature Programme; encourages a sustainable funding approach for Mauri Tu Mauri Ora - Jobs for Nature.

Chadwick/Leeder

CARRIED

9.2

Rotorua Lakes Council Update to Rotorua Te Arawa Lakes Strategy Group - 30 September 2022

Presented by: Stavros Michael Deputy Chief Executive Environmental and Infrastructure Solutions.

Key Points:

· Thanked all partners for their contribution/commitment over the past triennium

· Updated on Rotorua Lakes Council (RLC) activities that related to lake water quality in the following areas:

o Wastewater treatment and stormwater projects

o Planning Policy.

Resolved

That the Rotorua Te Arawa Lakes Strategy Group:

1 Receives the report, Rotorua Lakes Council Update to Rotorua Te Arawa Lakes Strategy Group - 30 September 2022.

Chadwick/Tahana

CARRIED

9.3

Ministry for the Environment Update

Tabled Document 4 - Letter from Minister Parker to Te Arawa Lakes Strategy Group - September 2022: Objective ID A4215313

Presented by: Juscinta Grace, Ministry for the Environment (MfE) Manager – Funds, Sustainable Land Use Delivery. Supported by Caytion Wineera - Senior Analyst Fresh Water Investments and Mike Mitchell - Senior Solicitor, both present via Zoom.

Key Points – Verbal Update:

· Acknowledged the passing of Tā Toby

· Thanked members for their contribution and oversight of the Te Arawa Lakes programme over the past triennium

· Recognised the resolutions accepted by the Minister/letters of assurance and expectation received (Refer tabled item)

· Next steps included amending the Deed to Transfer between projects ($10 million from Incentives Scheme to Rotoiti)

· Waste Minimisation Fund (WMF) – to reopen on 18 October 2022 and remain open year-round, unlike the short annual funding rounds of previous years

· Freshwater Policy Reforms – guidelines for councils available on the MfE website:

o high-level national objectives framework (NOF) infographic for Councils when engaging communities and tangata whenua

o mahinga kai guidance and tools, case studies to support tangata whenua when facilitating mahinga kai values in their rohe, to ensure mahinga kai values were integrated during implementation of National Policy Statement for Freshwater Management (NPS-FM)

o NOF guidance, councils obligations, Te Mana o te Wai (TMoTW) hierarchy, limit setting, environmental flows

· Upcoming matters:

o online workshops and seminars to roll out guidance

o Fish passage mapping and monitoring support for councils

o Survey on the Fish Passage Assessment Tool (FPAT) has also been sent to all councils for future potential upgrades and to incentivise councils to use the app to meet their fish passage National Environmental Standards for Freshwater (NES-F) information requirements

o Nutrients and sediment projects were nearing completion to assist Regional Councils to set target instream attribute states (NPS-FM), by providing robust nationally consistent technical methodologies in the form of guidance materials

· Wetlands tools and guidance

· Resource Management Act/Transitioning Treaty Settlement: Ministry was in ongoing discussions with Te Arawa Lakes Trust, Te Pumautanga o Te Arawa Trust and Te Arawa River Iwi Trust about how their Treaty settlements would be upheld in the future resource management system

· New Legislation (Natural and Built Environments Bill and Spatial Planning Bill are expected to be introduced to Parliament in late 2022 / early 2023): While the Select Committee process was underway, the Ministry would continue to engage on developing the National Planning Framework (secondary legislation) and prepare for Implementation of the new system

· Mauri Tu Mauri Ora - Jobs for Nature – acknowledged the need for additional funding to continue with Mauri Tu Mauri Ora - Jobs for Nature as well as the importance of providing sustainable funding to ensure that projects continued.

Resolved

That the Rotorua Te Arawa Lakes Strategy Group:

1 Receives the verbal update by Ministry for the Environment; and

2 Notes and receives the letter from Hon Minister David Parker, Minister for the Environment dated 21 September “Letter of Expectations – Rotorua Te Arawa Lakes Programme” (tabled at the meeting).

Winters/Chadwick

CARRIED

9.4	Programme Status Report, Purongo ā-tau 2021/2022, Change Request Presentation - Programme Status Report - 30 September 2022: Objective ID A4221411 Presented by: Helen Creagh - Rotorua Catchments Manager, Andy Bruere – Lakes Operations Manager and Dr Ian Kusabs - Principal Scientist, Ian Kusabs & Associates Ltd. Key Points: · To meet the requirements of the Deed of Funding for the Te Arawa Lakes Programme and the Programme Management Plan for the Programme, presented the following: o Status update for the Programme as at September 2022, in dashboard format o Purongo ā-tau (Annual Report) for the Programme for the 2021/2022 financial year, for approval o Change Request 71 for approval – relating to the Lake Rotoiti sewerage reticulation project, to implement the recent decisions of Strategy Group and the Minister in allocating further Deed Funding to this project · Current Lake Trophic Level Index (TLI) Results - Five lakes achieved their target TLI for the 2021-2022 year · In relation to the three-year rolling average TLI for the 12 lakes, four lakes have a three-year rolling average TLI which meets their target, six have a very small margin between their three-year rolling TLI and their target TLI (0.2 or less units) and only one (Lake Rotoehu) exceeded its TLI by more than 0.2 units · Lake Ecology status – kōura and kākahi monitoring as carried out by Dr Ian Kusabs · Catfish monitoring update · Low Nitrogen (N) Land Use Fund: pruned and harvested a trial block of hedged mānuka. 620kg of brush was sent off to be distilled in Ōpōtiki with 1.5 litres of mānuka oil produced. This equated to 2.5 litres per tonne (L/tonne) of brush. Expected about 3.5 L/tonne from planned summer harvest. Quality testing of the oil was currently being undertaken. Key Points – In response to Questions: · Phosphorous locking (alum dosing) - refinements to the way dosing was undertaken were required, further consideration would follow to determine what would be the most effective way to apply the alum dosing.
	Item for Staff Follow Up: · To advise members on the role/impact of phytoplankton/micro-nutrients on the health of the lakes to understand if inclusion thereof on the dashboard/monitoring would be required.
	Resolved That the Rotorua Te Arawa Lakes Strategy Group: 1 Receives the report, Programme Status Report, Purongo ā-tau 2021/2022, Change Request; and 2 Approves the Purongo ā-tau 2021/2022 and Change Request 71 as attached for submission to the Ministry for the Environment, as per the requirements of the Deed of Funding for the Programme. Leeder/Tahana CARRIED
	11:33 am - Chairman Leeder withdrew from the meeting.

9.5

Essential Freshwater Policy Programme Update

Presentation - Essential Freshwater Policy Programme Update: Objective ID A4221415

Tabled Document 5 - Rotorua Te Arawa Lakes values, visions and environmental outcomes - RTALSG 30 Sept: Objective ID A4218966

Presented by: Gemma Moleta – Senior Planner (Water Policy) and Reuben Gardiner – Senior Planner (Water Policy) (both via Zoom).

Key Points:

· Provided an update on Toi Moana’s Essential Freshwater Policy mahi relevant to the draft Rotorua Te Arawa Lakes Freshwater Management Unit (FMU)

· Encouraged iwi involvement in the freshwater kaupapa now, prior to public engagement in 2023

· Online engagement on visions and environmental outcomes

· Summary information and draft policy options were being developed; Toi Moana staff intend to invite iwi to provide feedback this year, prior to public engagement in 2023

· Next steps:

o Would continue to invite and support involvement of tangata whenua in draft policy options for region-wide chapters, and in the preparation of draft long-term vision for freshwater and environmental outcomes

o Continued support for various iwi led projects to advance their input and advice into this work programme

o Invited tangata whenua to provide feedback prior to public engagement in 2023. Members to note that staff were available for briefings if required.

Key Points - Members:

· Based on research undertaken by Prof Chris Battershill warned that, similar to the negative grazing impact Cygnus atratus (black swan) numbers had on the health of Tauranga Moana, Canadian geese could impact on the health of the lakes; required further consideration - proactive action was critical

· Since there would be a change in membership of the Strategy Group following the Local Government Election; would be critical for new members to be briefed on the status of the Essential Freshwater Policy Programme as a priority

· In terms of biodiversity bylaws, TALT advised that, as part of its brief, Lake Ōkataina would no longer allow for trout.

Resolved

That the Rotorua Te Arawa Lakes Strategy Group:

1 Receives the report, Essential Freshwater Policy Programme Update .

Tahana/Winters

CARRIED

9.6

2022 Local Government Elections Update

Presented by: Chris Ingle – General Manager, Integrated Catchments

Resolved

That the Rotorua Te Arawa Lakes Strategy Group:

1 Receives the report, 2022 Local Government Elections Update .

Winters/Tahana

CARRIED

9.7

Acknowledgement of Mayor Chadwick and Deputy Mayor Donaldson

Presented by: Arapeta Tahana, Te Arawa Lakes Trust.

Key Points:

· Provided a mihi and kōrero to Mayor Chadwick and Deputy Mayor Donaldson, acknowledging their leadership and service to the Rotorua Te Arawa Lakes Strategy Group/Te Arawa Lakes Trust during their time at the helm. Wished them well for their retirement.

Deputy Chair Mayor Chadwick, in concluding the last meeting of the triennium, expressed appreciation to all (members/partners/staff) for their contribution in supporting the Rotorua Te Arawa Lakes Strategy Group to achieve its goals, highlighting the value of working together.

10. Karakia Kati
Closing Karakia

A karakia was provided by Arapeta Tahana.

12:10am – the meeting closed.

Confirmed 1 december 2022

Mayor Steve Chadwick

Deputy Chair

Rotorua Te Arawa Lakes Strategy Group

Fiona McTavish

Chief Executive Officer



Pūrongo Ki: Report To:	Rotorua Te Arawa Lakes Strategy Group
Rā Hui: Meeting Date:	21 April 2023
Kaituhi Pūrongo: Report Writer:	Merinda Pansegrouw, Committee Advisor
Kaiwhakamana Pūrongo: Report Authoriser:	Yvonne Tatton, Governance Manager Helen Creagh, Rotorua Catchments Manager
Kaupapa: Purpose:	Establishment of the Rotorua Te Arawa Lakes Strategy Group for 2022 – 2025 Triennium

12th Triennium (2022-2025): Appointment of Poū Tākiwaiora, Election of Deputy Chair and other meeting matters

Whakarāpopototanga

Executive Summary

This report informs the Rotorua Te Arawa Lakes Strategy Group (RTALSG) of meeting matters for the 12^th Triennium (2022-2025) including the appointment of a non-voting Poū Tākiwaiora (Independent Chairperson), the election of a Deputy Chairperson and the process to be used.

The Bay of Plenty Regional Council Rotorua Catchments Manager will open and chair the meeting until the interim Poū Tākiwaiora (Independent Chairperson) has been appointed.

The report also seeks confirmation of the Strategy Group’s membership and updated Standing Orders and the 2023 meetings schedule.

Ngā tūtohutanga

Recommendations

That the Rotorua Te Arawa Lakes Strategy Group:

1 Receives the report, 12th Triennium (2022-2025): Appointment of Poū Tākiwaiora, Election of Deputy Chair and other meeting matters;

2. Confirms the appointment of Arapeta Tahana as the interim Poū Tākiwaiora (Independent Chairperson) for the 2022 – 2025 Triennium until such time as the Strategy Group’s Terms of Reference are amended;

3. Selects System B as the voting system to elect the Deputy Chairperson;

4. Elects ________________ as the Deputy Chairperson for the 2022-2025 Triennium;

5. Notes the Strategy Group’s current Terms of Reference, attached as Attachment 1 to the report;

6. Confirms the Standing Orders to be used for the conduct of meetings to be those of the administrating authority (Bay of Plenty Regional Council Toi Moana) (Attachment 3);

7. Confirms its membership as:

a) Te Arawa Lakes Trust: Nuki Nicholson and Rangitihi Pene and Roana Bennett and Georgina Whata as alternates;

b) Bay of Plenty Regional Council: Chairman Doug Leeder and Councillor Kevin Winters with Councillor Te Taru White as alternate;

c) Rotorua Lakes Council: Mayor Tania Tapsell and Councillor Gregg Brown with Phill Thomass (Lakes Community Board) as alternate;

8. Confirms the following 2023 meeting dates:

• 23 June 2023

• 22 September 2023

• 8 December 2023.

1. He Whakamārama
Background

The Rotorua Te Arawa Lakes Strategy Group is a permanent joint committee under Te Arawa Lakes Settlement Act 2006.

The Group’s Terms of Reference are derived from the Rotorua Lakes Strategy Agreement included in Part 1 of the Relationship Schedule to the Deed of Settlement, December 2004.

The Terms of Reference were reviewed and adopted in April 2019 (Attachment 1).

2. Confirmation of Poū Tākiwaiora (Independent Chairperson)

In accordance with its Terms of Reference the non-voting Poū Tākiwaiora (Independent Chairperson) is appointed by the members for a three-year term in alignment with the Local Government triennium and is to be reviewed and confirmed at the first meeting of the Group following the local government elections.

The role of Poū Tākiwaiora sits outside the voting membership of the Group and therefore is not deemed to be a member for the purposes of a quorum or voting.

The guidelines for the position of Poū Tākiwaiora are shown in Attachment 2.

At its meeting held on 20 April 2022, the Strategy Group agreed to a review of the Rotorua Te Arawa Lakes Strategy Group with Te Arawa Lakes Trust to provide a scope and lead the review.

As the Group’s Terms of Reference are currently under review, at the request of Te Arawa Lakes Trust Board, Strategy Group members are asked to appoint Arapeta Tahana to the interim position of Poū Tākiwaiora until such time as the Strategy Group’s Terms of Reference are amended. Refer Attachment 4.

3. Election a Deputy Chairperson

In accordance with the Strategy Group’s current Terms of Reference the Deputy Chairperson is appointed from the membership at the first meeting of the Group following the local government elections.

3.1 Voting Systems

Under Clause 25, Schedule 7 of the LGA, when electing the Deputy Chairperson, the Strategy Group must resolve to use one of the following two voting systems:

System A

(a) requires that a person is elected or appointed if he or she receives the votes of a majority of the members of the local authority or committee present and voting; and

(b) has the following characteristics:

(i) there is a first round of voting for all candidates; and

(ii) if no candidate is successful in that round there is a second round of voting from which the candidate with the fewest votes in the first round is excluded; and

(iii) If no candidate is successful in the second round there is a third, and if necessary subsequent round of voting from which, each time, the candidate with the fewest votes in the previous round is excluded; and

(iv) In any round of voting if two or more candidates tie for the lowest number of votes, the person excluded from the next round is resolved by lot.”

System B

(a) requires that a person is elected or appointed if he or she receives more votes than any other candidate; and

(b) has the following characteristics:

(i) there is only one round of voting; and

(ii) if two or more candidates tie for the most votes, the tie is resolved by lot.”

It is recommended that the Strategy Group selects System B as its voting system.

3.2 The voting process step

a) The Strategy Group resolves to adopt a voting system and the procedure in the event of a tie.

b) Nominations for Deputy Chairperson are called for (nominated and seconded).

c) Nominees may be allowed up to 10 minutes to make a presentation.

d) Voting for the election of the Deputy Chairperson as per agreed system.

e) Deputy Chairperson declared elected.

In agreeing the voting process, ground rules need to also be agreed.

3.3 Ground rules

a) A member may nominate or second themselves.

b) Any member can call for a Division.

c) Standing Orders apply – Divisions will be carried out with names called in random order.

d) Any member can abstain from voting.

In the event of a tie between the highest (and/or lowest) polling candidates, the names of the candidates receiving an equal number of votes be put into a container and the candidate drawn out, by an independent person (such as the Committee Advisor), is deemed to be elected.

4. Meeting Matters

4.1 Strategy Group Membership

Membership of the Strategy Group comprises of six members:

• Two members of the Te Arawa Lakes Trust Entity appointed by that entity - who are governance members; and

• Two members of the Bay of Plenty Regional Council appointed by that Council - one of whom is the Chairperson of that Council; and

• Two members of the Rotorua Lakes Council appointed by that Council - one of whom is the Mayor of that Council.

The table below provides the current membership of the Strategy Group. Where possible and at the request of the Strategy Group, partner members have appointed alternate members to attend meetings when primary members cannot attend. In TALT’s case, 2 alternate members have been requested due to the pressures on TALT members at this time.

Appointed Members	Alternate Members	Iwi/Partner Organisation
Poū Tākiwaiora (Independent Chairperson)	n/a	n/a
Chairman Doug Leeder Councillor Kevin Winters	Councillor Te Taru White	Bay of Plenty Regional Council
Mayor Tania Tapsell Councillor Gregg Brown	Phill Thomass (Lakes Community Board)	Rotorua Lakes Council
Nuki Nicholson Rangitihi Pene	Roana Bennett Georgina Whata	Te Arawa Lakes Trust

4.2 Standing Orders

As the administering body the Bay of Plenty Regional Council Toi Moana’s Standing Orders are used for the operation and conduct of the Strategy Group’s meetings.

Bay of Plenty Regional Council Toi Moana adopted updated Standing Orders on 24 November 2022 based on the LGNZ Standing Orders template Attachment 3.

4.3 Quorum

In accordance with its Terms of Reference, the quorum for a meeting of the Strategy Group will be one appointed member from each of the partner organisations.

4.4 Meeting schedule and frequency

The Strategy Group meets four times a year with additional workshops and events scheduled if required or requested. The following dates have been suggested for the remaining Strategy Group meetings for 2023:

· Friday, 23 June 2023, 09:30 am

· Friday, 22 September 2023, 09:30 am

· Friday, 8 December 2023, 09:30 am.

4.5 Ministry for the Environment Representative

The Ministry for the Environment Representative to the RTALSG has observer status. The current representative is Lorena Stephens, Director of Sustainable Land Use Delivery.

4.6 Administration and costs

Each partner is responsible for bearing the cost of their representation.

Costs involved with administering the Strategy Group meetings (i.e. general administration, catering, venue) is borne by the Bay of Plenty Regional Council Toi Moana as the administering authority regardless of venue location.

On receipt of a signed claim form, Bay of Plenty Regional Council Toi Moana provides a meeting fee and mileage allowance to Poū Tākiwaiora and iwi appointed representatives (either the appointed or alternate member) based on Council’s standard meeting fee and mileage rates.

5. Ngā Whakaarohanga
Considerations

5.1 Ngā Mōrea me Ngā Whakangāwaritanga
Risks and Mitigations

There are no significant risks associated with this matter.

5.2 Huringa Āhuarangi
Climate Change

The matters addressed in this report are of a procedural nature and there is no need to consider climate change impacts.

5.3 Ngā Pānga ki te Māori
Implications for Māori

The matters addressed in this report are of a procedural nature.

5.4 Whakawhitiwhiti ā-Hapori
Community Engagement

Engagement with the community is not required as the recommended proposal / decision relates to administrative matters only.

5.5 Te Hāngai ki te Pou Tarāwaho Rautaki
Alignment with Strategic Framework

The matters addressed in this report are of a procedural nature.

5.6 Ngā Pānga ā-Pūtea
Financial Implications

There are no material unbudgeted financial implications and this fits within the allocated budget.

6. Ngā Mahi Whai Ake
Next Steps

The Terms of Reference will be updated to include the confirmed membership.

Tuhinga Tautoko
Attachments

Attachment 1 - 2019.04.05 Updated Rotorua Te Arawa Lakes Strategy Group Terms of Reference April 2019 ⇩

Attachment 2 - 2019.04.05 Rotorua Te Arawa Lakes Strategy Group Pou Takiwaiora Guidelines ⇩

Attachment 3 - 2022-2025 Standing Orders (Adopted 24 November 2022) ⇩

Attachment 4 - 2023 04 12 TALT Letter of confirmation replacement RTALSG trustee and alternates ⇩



Pūrongo Ki: Report To:	Rotorua Te Arawa Lakes Strategy Group
Rā Hui: Meeting Date:	21 April 2023
Kaituhi Pūrongo: Report Writer:	Helen Creagh, Rotorua Catchments Manager
Kaiwhakamana Pūrongo: Report Authoriser:	Chris Ingle, General Manager, Integrated Catchments
Kaupapa: Purpose:	To provide Strategy Group with the Status Update for the Programme. Also the Mahere Mahi ā-tau 2023-2024 and the Pūrongo ā-ono marama 2022-2023.

Programme Status Update, Mahere Mahi ā-tau 2023-2024, Pūrongo ā-ono marama 2022-2023

Whakarāpopototanga
Executive Summary

This report is prepared to meet the requirements of the Deed of Funding for the Te Arawa Lakes Programme and the Programme Management Plan for the Programme. This report provides the following to meet these requirements:

• A Status Update for the Programme as at March 2023, in Dashboard format.

• The Pūrongo ā-ono marama (6 Month Report) for the Programme for the 2022/2023 financial year, for approval.

• The Mahere Mahi ā-tau (Annual Work Programme) for the Programme for the 2023/2024 financial year, for approval.

Ngā tūtohutanga
Recommendations

That the Rotorua Te Arawa Lakes Strategy Group:

1 Receives the report: Programme Status Update, Mahere Mahi ā-tau 2023-2024, Pūrongo ā-ono marama 2022-2023.

2 Approves the Mahere Mahi ā-tau 2023-2024 and Pūrongo ā-ono marama 2022-2023, for submission to the Minster in accordance with the requirements of the Deed of Funding for the Programme.

1. He Whakamārama
Background

This report is provided to meet the requirements of the Deed of Funding for the Rotorua Te Arawa Lakes Programme, which provides funding for four identified priority lakes: Rotorua, Rotoiti, Rotoehu and Ōkāreka.

The Purongo ā-tau 2021/2022 provided a comprehensive update on the status of the Programme at the end of last triennium, and was approved by the Strategy Group in September 2022. The current status of the Programme as at March 2023 is provided with this report, in Dashboard format.

In addition, presented here for approval are:

1. The Pūrongo ā-ono Marama 2022-2023. Prepared in reference to the approved Mahere Mahi ā-tau for the current financial year.

2. The Mahere Mahi ā-tau for the upcoming financial year, 2024-2025.

2. Status Update

A Dashboard Status Update is provided in Appendix One of this report. Also attached are the Project Status Updates for key Deed Funded (including Tarawera Sewerage Reticulation) projects. These updates will now be attached to each Strategy Group report, as per the resolutions of the Strategy Group last year to strengthen Deed project reporting. Feedback from members is welcome, to improve their structure and content moving forward.

Funding has been agreed by the parties to continue work to complete the Rotoiti reticulation scheme and that work continues. Work is also well progressed to construct a pilot rural drain wetland for nitrogen removal in the Lake Rotorua catchment, in the second half of this Calendar year.

Over summer the Programme has run another photo competition, to promote the value of our taonga lakes. The competition has had a great response and winners will be selected shortly.

Thank you to members of the Group for participating in the Boat Trip on Lake Rotoehu in February, to discuss lake water quality management. High lake levels across the lakes due to the record rainfall over the year continue to present a challenge for lakeside housing and infrastructure, and for lake water quality management.

3. Purongo ā-ono marama

As per the requirements of the Deed of Funding for the Programme, attached in Appendix Two to this report is the Pūrongo ā-ono marama 2022/2023 (six-month report) for the Programme, for approval. This is a short report which covers progress on Deed funded activities, including financials. A comprehensive report of all activities, Deed funded and Non-Deed funded is provided annually with our Pūrongo ā-tau.

4. Mahere Mahi ā-tau

The Mahere Mahi ā-tau 2023-2024 (annual work programme) is presented in Appendix Three of this report. This work programme is also presented for approval by the Group so it can be forwarded to the Ministry for the Environment, in accordance with the requirements of the Deed of Funding for the Programme.

The projects proposed to continue to be funded with the remaining Deed funds are primarily: Rotoiti Sewerage Reticulation, Lake Rotorua Incentives Scheme, Lake Rotorua catchment constructed wetlands for nitrogen removal. It is also proposed to leave a relatively small amount of funding in the Programme to wrap-up the Low Nitrogen Land Use Fund and Advice and Support Service in the Lake Rotorua catchment.

5. Ngā Whakaarohanga
Considerations

5.1 Ngā Mōrea me Ngā Whakangāwaritanga
Risks and Mitigations

No significant risks have been identified to consider in making the decisions recommended by this report.

5.2 Huringa Āhuarangi
Climate Change

Ongoing adaption by the Programme is necessary to respond to the impacts of climate change. The work undertaken by the Programme, particularly in terms of land use change, is aimed at better positioning our community to adapt to and mitigate against the effects of climate change and the impact of land use on our lakes. The extreme whether we are experiencing is proving challenging for the management of water quality and we expect this will continue.

The Programme’s Water Quality Technical Advisory Group and our Toihuarewa Waimaori, Dr Deniz Özkundakci, have a key role in guiding the Programme in its work to adapt our approach in response to climate change.

5.3 Ngā Pānga ki te Māori
Implications for Māori

The Rotorua Te Arawa Lakes Strategy Group is a post-settlement entity authority that helps to maintain and improve the Te Arawa lakes and is also a permanent joint committee of the two councils. Te Arawa Lakes Trust representatives sit around the table (as well as staff) and provide regular feedback on the implications for Māori of the programmes of work.

Involvement of tangata whenua in the development and delivery of these programmes continues to grow and develop over time. The review of the Strategy Group currently being undertaken by Te Arawa Lakes Trust will lead next steps in terms of providing for the aspirations of Māori within the Programme.

5.4 Whakawhitiwhiti ā-Hapori
Community Engagement

The Pūrongo ā-ono marama and Mahere Mahi ā-tau, once approved, will be shared publicly on the Programme’s website. Members are encouraged to follow the Rotorua Te Arawa Lakes Programme Facebook page which has regular posts and updates of mahi around the Te Arawa Lakes. Over summer the Programme has run a photo-competition which increases awareness of our Programme and our social media following.

5.5 Ngā Pānga ā-Pūtea
Financial Implications

The decisions recommended by this report are within the requirements of the Deed of Funding, provided the Deed is varied to account for additional expenditure on the Lake Rotoiti Sewerage Scheme as has been previously agreed by the parties.

6. Ngā Mahi Whai Ake
Next Steps

The Review of the Strategy Group and the structure of the Programme being led by Te Arawa Lakes Trust is a key next step for planning and deciding the future of the Lakes Programme and its work, beyond the projects which are now committed through the Deed of Funding with the Crown.

The Pūrongo ā-tau 2022-2023 will be presented to Strategy Group in September this year and will provide a comprehensive overview of the activities being undertaken by all partners which contribute to the Goals of the Strategy for the Lakes of The Rotorua Te Arawa Lakes.

Tuhinga Tautoko
Attachments

Attachment 1 - 24 March 2023 - Strategy Group Dashboard ⇩

Attachment 2 - Purongo a-ono marama 2022-2023 for Strategy Group ⇩

Attachment 3 - Final Mahere Mahi a-tau 2023-2024 for Strategy Group ⇩

Attachment 4 - Deed Funded - Project Status Reports ⇩



Pūrongo Ki: Report To:	Rotorua Te Arawa Lakes Strategy Group
Rā Hui: Meeting Date:	21 April 2023
Kaituhi Pūrongo: Report Writer:	Gemma Moleta, Senior Planner (Water Policy)
Kaiwhakamana Pūrongo: Report Authoriser:	Namouta Poutasi, General Manager, Strategy & Science
Kaupapa: Purpose:	To update Rotorua Te Arawa Lakes Strategy Group on the engagement approach for the Essential Freshwater Policy Programme in 2023

Essential Freshwater Policy Programme Engagement Update

Whakarāpopototanga
Executive Summary

Toi Moana’s Essential Freshwater Policy programme to implement the National Policy Statement for Freshwater Management 2020 continues to progress according to the overarching timeline, although there is slippage. This year, the focus is primarily on continuing to involve tangata whenua, community engagement and also continuing to develop draft policy options. The timeline to publicly notify proposed changes to the Regional Policy Statement and Regional Plan is December 2024. Tangata whenua involvement continues to be invited. Letters inviting consideration of draft policy issues and options were sent to iwi organisations late .

During February and March 2023, public awareness raising of upcoming engagement will be delivered through various forms of media, and at some community events in the region.

During April – September 2023 engagement will begin with three sub-regional hui around the region. This will be followed by 2-3 community workshops in each Freshwater Management Unit (FMU). Dates are in the draft calendar attached but are not yet confirmed.

1. Rotorua Te Arawa Lakes Strategy Group (RTALSG) members are invited to advise on the approach to engagement, any potential clashes or issues associated with the draft engagement schedule, events or venues.

2. The finalised engagement calendar will be shared with RTALSG.

3. Hui-a-rohe and community workshops will be advertised. Toi Moana staff encourage RTALSG members to promote participation at relevant events.

4. The draft copy of the Rotorua Te Arawa Lakes FMU freshwater engagement document will be circulated to RTALSG members for feedback when ready.

Ngā tūtohutanga
Recommendations

That the Rotorua Te Arawa Lakes Strategy Group:

1 Receives the report, Essential Freshwater Policy Programme Engagement Update.

1. He Whakamārama
Background

The Essential Freshwater Policy Programme (EFPP) is Toi Moana - Bay of Plenty Regional Council’s work programme to implement the requirements of the National Policy Statement for Freshwater Management 2020 (NPSFM) and review the Regional Natural Resources Plan (RNRP). Overall, the EFPP continues to be implemented according to Toi Moana’s agreed programme, although some parts are behind schedule.

Tight timeframes are necessary to achieve notification of freshwater changes to the Regional Policy Statement (RPS) & RNRP in 2024 as required by legislation. The timeline - Te rarangi wā is shown in Attachment 1. This year, the focus is primarily on continuing to involve tangata whenua, community engagement and continuing to develop draft policy options, prior to Toi Moana making decisions about what proposed changes to publicly notify in 2024.

This report provides an update on implementation progress most relevant to the Rotorua Te Arawa Lakes FMU.

2. Implementation update

Letters inviting consideration of draft policy issues and options were sent to iwi organisations late last year. A briefing can be arranged if requested.

3. Ngā Whakaarohanga
Considerations

3.1 Ngā Mōrea me Ngā Whakangāwaritanga
Risks and Mitigations

There are no significant risks associated with this matter.

3.2 Huringa Āhuarangi
Climate Change

The matters addressed in this report are of a procedural nature and there is no need to consider climate change impacts. Climate change impacts will be considered by Toi Moana as part of implementing the NPSFM and reviewing the RNRP.

3.3 Ngā Pānga ki te Māori
Implications for Māori

Freshwater is a taonga for tangata whenua. The NPSFM clearly sets out increased expectation of the active involvement of tangata whenua in freshwater management, and provision for cultural values and mātauranga Māori. In the Rotorua Te Arawa Lakes FMU, there are some ongoing iwi initiated freshwater projects.

Toi Moana staff continue to invite and support iwi and hapū involvement to the extent they want to be involved or have capacity to be involved. The challenges of tangata whenua engagement will continue into 2023 and staff are maintaining a good faith approach to implementing the aspirations of the NPSFM.

Relevant key tangata whenua engagement activities include:

· The engagement plan includes three hui-a-rohe. It is anticipated that Toi Moana Māori constituency councillors will provide leadership for these.

· The engagement plan includes each FMU having at least one event at a kaupapa Māori related venue such as a kura, marae, trust board office. Suggestions are welcomed.

· The draft dates for the engagement plan to be shared with tangata whenua via the Relationship Managers and the iwi/hapū contact lists.

· Relationship Managers and the iwi/hapū contact lists are being used to distribute communications and material. These lists are continuously updated as required.

· Work continues on establishing Kaupapa Māori EFPP projects.

· EFPP updates to joint committees, co-governance committees and advisory groups.

· All communications contain invitations to contact Toi Moana as a way to get involved in the freshwater work of Council.

3.4 Whakawhitiwhiti ā-Hapori
Community Engagement

Toi Moana staff are preparing for public engagement throughout 2023. Tangata whenua engagement will continue to occur alongside the wider community engagement process for 2023.

During February and March, public awareness raising of the upcoming engagement will be delivered through various forms of media, and at some community events around the region.

Communication publications are being prepared for each FMU. The draft copy for the Rotorua Te Arawa Lakes FMU can be shared with RTALSG members for feedback when it is ready.

The active engagement period will start in April until September 2023 and will begin with three sub-regional hui around the region. Followed by 2-3 workshops in each FMU. A draft calendar is provided in Attachment 2. This is subject to change until all potential event clashes are identified and venues are booked. This represents a large commitment for Toi Moana staff, which will stretch capacity, and yet still may not be as much engagement as some tangata whenua or wider community members would like.

Structure and content of the engagement events is yet to be developed. , and iwi are welcome to discuss or provide advice on the approach or potential venues.

3.5 Te Hāngai ki te Pou Tarāwaho Rautaki
Alignment with Strategic Framework

NPSFM implementation is a non-discretionary Toi Moana function. This freshwater work will also assist with delivering on the vision, outcomes and goals in the Vision and Strategy for the Lakes of the Rotorua district.

3.6 Ngā Pānga ā-Pūtea
Financial Implications

There are no financial implications for RTALSG associated with this report. Engagement activities mentioned in this report fit within the Toi Moana EFPP allocated budget.

4. Ngā Mahi Whai Ake
Next Steps

1. RTALSG members are invited to advise on the approach to engagement events, any potential clashes or issues associated with the draft engagement schedule, events or venues.

2. The finalised engagement calendar will be shared with RTALSG.

3. Hui-a-rohe and community workshops will be advertised, and Toi Moana staff encourage RTALSG members to promote participation at relevant events.

4. The draft Rotorua Te Arawa Lakes FMU engagement document will be circulated to RTALSG members for feedback when it becomes available.

Tuhinga Tautoko
Attachments

Attachment 1 - Te raranga wā - Timeline ⇩

Attachment 2 - Draft Engagement Activities for Essential Freshwater Policy Programme 2023 ⇩