Agenda of Civil Defence Emergency Management Group Workshop

Table of Contents

Informal Workshop Papers

1 Declaring States of Local Emergency or Giving a Notice of Local Transition Period 1

Attachment 1 - Factsheet - Declaring states of local emergency (NEMA) 1

Attachment 2 - Quick-Guide-to-declaring-a-state-of-local-emergency (NEMA) 1

Attachment 3 - Factsheet-local-transition-periods 1

Attachment 4 - Quick-Guide-to-giving-notice-of-local-transition-period 1

The table below sets out the general subject of each paper to be considered while the public is excluded from the proceedings of this workshop, the reason for excluding the public, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for excluding the public:

Item No.	Subject of each paper to be considered	Reason for excluding the public in relation to each paper	Grounds under Section 48(1) for excluding the public	When the paper can be released into the public
2	Bay of Plenty CDEM Group Tsunami Ready Programme Update	Withholding the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely otherwise to damage the public interest.	48(1)(a)(i) Section 7 (2)(c)(ii).	On the Chief Executive's approval.

3	Emergency Management System Reforms	Withholding the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely otherwise to damage the public interest.	48(1)(a)(i) Section 7 (2)(c)(ii).	On the Chief Executive's approval.
4	Bay of Plenty Civil Defence Emergency Management Group Plan Development 2023/2028	Withholding the information is necessary to maintain the effective conduct of public affairs through the free and frank expression of opinions by or between or to members or officers or employees of any local authority, or any persons to whom section 2(5) applies, in the course of their duty.	48(1)(a)(i) Section 7 (2)(f)(i).	On the Chief Executive's approval.

2 Bay of Plenty CDEM Group Tsunami Ready Programme Update

Attachment 1 - Bay of Plenty CDEM Group - Tsunami Ready Programme Risk Register - 01 Dec 2022

3 Emergency Management System Reforms

4 Bay of Plenty Civil Defence Emergency Management Group Plan Development 2023/2028


Informal Workshop Paper
To:	Civil Defence Emergency Management Group Workshop
	16 December 2022
From:	Clinton Naude, Director, Emergency Management Bay of Plenty
	Clinton Naude, Director, Emergency Management Bay of Plenty

Declaring States of Local Emergency or Giving a Notice of Local Transition Period

1. Purpose

Brief the Bay of Plenty CDEM Group Joint Committee on the requirements for declaring a state of local emergency and giving a notice of local transition period.

2. Background

The Civil Defence Emergency Management (CDEM) Act 2002 provides for;

· a state of local emergency to be declared and provides for certain people to be authorised to declare a state of local emergency.

· a notice of local transition period to be given and provides for certain people to be authorised to give a notice of local transition period.

The Bay of Plenty CDEM Group Plan 2018-2023 authorises members of the Bay of Plenty CDEM Group Joint Committee to declare a state of local emergency or give a notice of local transition period for the region, or for one or more districts or wards within the region.

The mayor of a territorial authority, or an elected member designated to act on behalf of the mayor if the mayor is absent, may declare a state of local emergency or give a notice of local transition period that covers the district of that territorial authority.

3. The Civil Defence Emergency Management (CDEM) Act 2002

The CDEM Act 2002:

· Section 68 - Provides for a state of local emergency to be declared and provides for certain people to be authorised to declare a state of local emergency

· Section 94B – provides for a local notice of transition period to be issued and provides for certain people to be authorised to give a notice of local transition period.

4. The Bay of Plenty CDEM Group Plan 2018-2023

In accordance with Section 25 (1)(a) of The CDEM Act 2002, The Bay of Plenty CDEM Group authorises the Chairperson of the Bay of Plenty CDEM Group Joint Committee to declare a state of local emergency or give notice of local transition period for the region, or for one or more districts or wards within the region.

In the absence of the Chairperson, the authority passes to the Deputy Chairperson of the Bay of Plenty CDEM Group Joint Committee.

In accordance with Section 25(4) of The CDEM Act 2002, if the Chairperson or Deputy Chairperson are unable to exercise the authority, then any representative member of the Bay of Plenty CDEM Group may exercise the power to declare a state of local emergency or give notice of local transition period.

In accordance with Section 25(5) of The CDEM Act 2002, the mayor of a territorial authority, or an elected member designated to act on behalf of the mayor if the mayor is absent, may declare a state of local emergency or give notice of local transition period that covers the district of that territorial authority.

Attached at the appendices are the following National Emergency Management Agency (NEMA) documents:

· Factsheet: Declaring states of local emergency

· Quick-Guide-to-declaring-a-state-of-local-emergency

· Factsheet: Local transition periods

· Quick Guide: Giving notice of a local transition period

5. Forms

· Declaration of state of local emergency: Section 68, Civil Defence Emergency Management Act 2002

· Declaration extending state of local emergency: Section 71, Civil Defence Emergency Management Act 2002

· Declaration terminating state of local emergency: Section 72, Civil Defence Emergency Management Act 2002

· Form 17: Notice of local transition period: Section 94B, Civil Defence Emergency Management Act 2002

· Form 18: Notice of extension of local transition period: Section 94D, Civil Defence Emergency Management Act 2002

· Form 19: Notice of termination of local transition period: Section 94E, Civil Defence Emergency Management Act 2002

Attachments

Attachment 1 - Factsheet - Declaring states of local emergency (NEMA) ⇩

Attachment 2 - Quick-Guide-to-declaring-a-state-of-local-emergency (NEMA) ⇩

Attachment 3 - Factsheet-local-transition-periods ⇩

Attachment 4 - Quick-Guide-to-giving-notice-of-local-transition-period ⇩