Item not on the Agenda
Report To:	Regional Council
Meeting Date:	23 June 2022
Report Writer:	Yvonne Tatton, Governance Manager
Report Authoriser:	Karen Aspey, Director, People & Leadership
Purpose:	Provide guidance to BOPRC delegates on LGNZ AGM Remits

2022 LGNZ AGM Remits Recommendations

Executive Summary

Council is asked to consider its position on three of the five remits to the LGNZ’s AGM,  to be held on 28 July 2022, in order to  provide guidance to its voting delegates at the AGM. Staff have provided commentary and recommendations on the three remits relevant to a regional council.

Recommendations

That the Regional Council:

1       Receives the report, 2022 LGNZ AGM Remits Recommendations and accepts it as an Item not on the Agenda. Notes the reason why this item was not on the Agenda is that the LGNZ AGM Remits were received after the Agenda was published, and the reason why it cannot be delayed is the LGNZ AGM occurs prior to the next meeting of Council.

2       Adopts the staff recommendations on Remits 1, 2 and 4, identified in the attachment to this report, as the Regional Council’s position to provide guidance for Council’s voting delegates at the LGNZ AGM.

1.        Introduction

1.1      LGNZ AGM and Regional Council Delegates

The LGNZ Annual General Meeting (AGM) has been confirmed for 28 July 2022. 

Bay of Plenty Regional Council/Toi Moana is entitled to five votes at the 2022 AGM. The voting entitlement of each member authority is determined by that authority’s subscription levels.  

The Chairman is the Regional Council/Toi Moana’s presiding delegate for the purpose of voting at the LGNZ AGM with the Deputy Chairperson the subsitute voting delegate in the event the Chairman is not able to be present.

Chairman Leeder and Councillors: Nees, McDonald, White and Iti are attending the LGNZ Conference in Palmerston North on 21-23 July 2022.

1.2      LGNZ Remit Process

Five remits have been received for consideration at the LGNZ AGM on 28 July 2022 (Attachment 1).

Staff have provided commentary and a recommended position on those that fall within a regional council’s jurisdiction as outlined inAttachment 2.

1.3      Alignment with Strategic Framework

A Vibrant Region	We work with and connect the right people to create a prosperous region and economy.
The Way We Work	We continually seek opportunities to innovate and improve.

1.3.1    Community Well-beings Assessment

Dominant Well-Beings Affected
þ Environmental	þ Cultural	þ Social	þ Economic

2.        Considerations

2.1      Risks and Mitigations

Refer to comments in the attachment.

2.2      Climate Change

The matters addressed in this report are of a procedural nature and there is no need to consider climate change impacts. Refer the comments in the attachment for further information. 

2.3      Implications for Māori

The matters addressed in this report are of a procedural nature. Refer the comments in the attachment for further information. 

2.4      Community Engagement

-	Engagement with the community is not required as the recommended proposal / decision [relates to internal Council matters only].

2.5      Financial Implications

If the recommendation is adopted by Council, will it result in:

-   Unbudgeted work during the current financial year?

-   Unbudgeted work for any of the years remaining in the current Long Term Plan?

If the answer is ‘no’ to both questions please select the dropdown option 1 and complete appropriately.

If the answer is ‘yes’ to either question please select “Budget Implications” in the building block below and liaise with your Management Accountant in order to complete the Financial Impact table.

Please refer to the relevant comments in the attachment to the report.

3.        Next Steps

Next Steps: What next? What resources are needed? Further analysis? Timeframes ahead. Any consultation planned. Remind Council of the process ahead. Next update to Council?

Conclusion: Short concluding remarks. Referring back to recommendations. No new content.

Council’s recommendations on the three relevant remits will be provided to the presiding delegate for reference when voting at the LGNZ Agm om 28 July 2022.

Attachments

Attachment 1 - LGNZ AGM Remits 2022 ⇩

Attachment 2 - 2022 LGNZ AGM  Remits BOPRC Recommendations ⇩

Regional Council 23 June 2022

Regional Council 23 June 2022