Regional Council Agenda

NOTICE IS GIVEN that the next meeting of the Regional Council will be held in Council Chambers, Regional House, 1 Elizabeth Street, Tauranga on:

Tuesday 5 April 2022 COMMENCING AT 9.30 am

This meeting will be livestreamed and recorded.

The Public section of this meeting will be livestreamed and recorded and uploaded to Bay of Plenty Regional Council’s website.  Further details on this can be found after the Terms of Reference within the Agenda. Bay of Plenty Regional Council - YouTube

 

Fiona McTavish

Chief Executive, Bay of Plenty Regional Council Toi Moana

29 March 2022

 


 

Council

Membership

Chairperson

Chairman Doug Leeder

Deputy Chairperson

Cr Jane Nees

Members

All Councillors

Quorum

Seven members, consisting of half the number of members

Meeting frequency

Six weekly or as required for Annual Plan, Long Term Plan and other relevant legislative requirements

Purpose

·            Enable democratic local decision-making and action by, and on behalf of, Bay of Plenty communities.

·            Meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses.

·            Set the overarching strategic direction for Bay of Plenty Regional Council as an organisation.

·            Hold ultimate responsibility for allocating financial resources across the Council.

Role

·            Address Local Electoral Act matters and Local Government Rating Act matters.

·            Oversee all matters relating to identifying and contributing to community outcomes.

·            Consider and agree on matters relating to significant new activities or areas of involvement such as infrastructure which are not the responsibility of a specific committee.

·            Provide regional leadership on key issues that require a collaborative approach between a number of parties.

·            Review and decide the Council’s electoral and representation arrangements.

·            Consider issues of regional significance which are not the responsibility of any specific standing committee or that are of such regional significance/high public interest that the full Council needs to decide on them.

·            Adopt Council’s Policy on Significance and Engagement Policy.

·            Develop, adopt and implement the Triennial Agreement, Code of Conduct and Standing Orders.

·            Consider and agree on matters relating to elected members’ remuneration.

·            Appoint the Chief Executive, and review their contract, performance and remuneration at least annually.

·            Approve all delegations to the Chief Executive, including the authority for further delegation to staff.

·            Oversee the work of all committees and subcommittees.

·            Receive and consider recommendations and matters referred to it by its committees, joint committees, subcommittees and working parties.

·            Approve membership to external bodies and organisations, including Council Controlled Organisations.

·            Develop, adopt and review policies for, and monitor the performance of, Council Controlled Organisations.

·            Monitor and review the achievement of outcomes for the Bay of Plenty Community.

·            Review and approve strategic matters relating to the sale, acquisition and development of property for the purposes of meeting Council’s organisational requirements and implement Regional Council policy.

·            Address strategic corporate matters including property and accommodation.

·            Consider and agree on the process to develop the Long Term Plan, Annual Plan and Annual Report.

·            Adopt the Long Term Plan, Annual Plan and budgets variations, and Annual Report.

·            Adopt Council policies as required by statute (for example Regional Policy Statement and Regional Land Transport Strategy) to be decided by Council or outside of committee delegations (for example infrastructure policy).

·            Develop, review and approve Council’s Financial Strategy and funding and financial policies and frameworks.

·            Institute any proceedings in the High Court that are not injunctive proceedings.

·            Exercise the powers and duties conferred or imposed on Council by the Public Works Act 1981.

Delegations from Council to committees

·            Council has a role to monitor the functioning of all committees.

·            Council will consider matters not within the delegation of any one Council committee.

·            Council may at any time, revoke or modify a delegation to a Council committee, either permanently, for a specified time or to address a specific matter, if it considers there is good reason to do so.

·            The delegations provided to committees may be further delegated to subcommittees unless the power of further delegation is restricted by Council or by statute.

·            It is accepted in making these delegations that:

·            The committees, in performing their delegated functions, powers or duties, may, without confirmation by the Council, exercise or perform them in a like manner and with the same effect as the Council itself could have exercised or performed them.

·            The delegated powers given shall at all times be subject to their current policies and principles or directions, as given by the Council from time to time.

·            The chairperson of each committee shall have the authority to exercise their discretion, as to whether or not the delegated authority of the committee be used where, in the opinion of the chairperson, circumstances warrant it.

Powers that cannot be delegated

Under Clause 32 Schedule 7 of the Local Government Act 2002, Council must make the following decisions:

·            Make a rate.

·            Make a bylaw.

·            Borrow money or purchase or dispose of assets, other than in accordance with the long-term plan.

·            Adopt the long-term plan, annual plan, or annual report.

·            Appoint a chief executive.

·            Adopt policies required to be adopted and consulted on under the Local Government Act 2002 in association with the long-term plan or developed for the purpose of the local governance statement.

·            Adopt a remuneration and employment policy.


 

Livestreaming and Recording of Meetings

Please note the Public section of this meeting is being recorded and streamed live on Bay of Plenty Regional Council’s website in accordance with Council's Live Streaming and Recording of Meetings Protocols which can be viewed on Council’s website. The recording will be archived and made publicly available on Council's website within two working days after the meeting on www.boprc.govt.nz for a period of three years (or as otherwise agreed to by Council).

All care is taken to maintain your privacy; however, as a visitor in the public gallery or as a participant at the meeting, your presence may be recorded. By remaining in the public gallery, it is understood your consent is given if your image is inadvertently broadcast.

Opinions expressed or statements made by individual persons during a meeting are not the opinions or statements of the Bay of Plenty Regional Council. Council accepts no liability for any opinions or statements made during a meeting.

 


Bay of Plenty Regional Council - Toi Moana

Governance Commitment

mō te taiao, mō ngā tāngata - our environment and our people go hand-in-hand.

 

 

We provide excellent governance when, individually and collectively, we:

·        Trust and respect each other

·        Stay strategic and focused

·        Are courageous and challenge the status quo in all we do

·        Listen to our stakeholders and value their input

·        Listen to each other to understand various perspectives

·        Act as a team who can challenge, change and add value

·        Continually evaluate what we do

 

 

TREAD LIGHTLY, THINK DEEPLY,
ACT WISELY, SPEAK KINDLY.


Regional Council                                                                                    5 April 2022

Recommendations in reports are not to be construed as Council policy until adopted by Council.

Agenda

E te Atua nui tonu, ko mātau ēnei e inoi atu nei ki a koe, kia tau mai te māramatanga ki a mātau whakarite mō tēnei rā, arahina hoki mātau, e eke ai te ōranga tonu ki ngā āhuatanga katoa a ngā tangata ki tō mātau rohe whānui tonu. Āmine.

 

 

“Almighty God we ask that you give us wisdom in the decisions we make here today and give us guidance in working with our regional communities to promote their social, economic, environmental and cultural well-being.  Amen”.

1.      Opening Karakia

2.      Apologies

3.      Public Forum

4.      Items not on the Agenda

5.      Order of Business

6.      Declaration of Conflicts of Interest

7.      Public Excluded Business to be Transferred into the Open

8.      Minutes

Minutes to be Confirmed

8.1      Regional Council Minutes - 17 February 2022                                                             2

Minutes to be Received

8.2      Te Maru o Kaituna River Authority Minutes - 19 November 2021                                       2

8.3      Regional Transport Committee Minutes - 5 November 2021                                            2

8.4      Tauranga Moana Advisory Group Minutes - 10 December 2021                                       2

9.      Reports

9.1      Chairperson's Report                                   2

Decisions Required

9.2      2021/22 Arotake Report: July 2021 to December 2021 Performance                      2

Attachment 1 - Arotake Tuarua 2021-2022 Q2       2

Attachment 2 - Bancorp Treasury Report Dec 2021 - Public Excluded

Attachment 3 - Toi Moana Trust December 2021 - Public Excluded

10.30am Fixed Time

Public Excluded Presentation: Quayside Holdings Ltd –Update

A presentation will be provided by Quayside Holdings ltd in Public Excluded. The presentation is expected to take approximately 60 minutes.

9.3      Quayside Holding Limited draft Statement of Intent 2022-2025 and Half Yearly Report 2

Attachment 1 - QHL Response to Statement of Expectations                                                                 2

Attachment 2 - QHL draft Statement of Expectations 2022-2025                                             2

Attachment 3 - Toi Moana Draft Covering Letter   2

Attachment 4 - Toi Moana Trust draft Statement of Intent                                                                             2

Attachment 5 - QHL Half Yearly report                    2

9.4      Bay of Plenty Local Authority Shared Services - draft Statement of Intent and Half Yearly Report                                       2

Attachment 1 - BOPLASS draft SOI Covering Letter                                                                                        2

Attachment 2 - BOPLASS draft SOI 2022-2025      2

Attachment 3 - BOPLASS Half Yearly Report Dec 2021                                                                               2

9.5      Local Government Funding Agency Limited - draft Statement of Intent 2022-2025 and Half Yearly Report                                       2

Attachment 1 - LGFA draft SOI 2022-2025 Covering Letter                                                                             2

Attachment 2 - LGFA draft SOI 2022-2025              2

Attachment 3 - LGFA Half Yearly report Covering Letter                                                                             2

Attachment 4 - LGFA Half Yearly report                  2

9.6      Order of Candidate Names on Voting Papers - 2022 Local Authority Triennial Elections                                                      2

10.    Public Excluded Section

Resolution to exclude the public

Excludes the public from the following parts of the proceedings of this meeting as set out below:

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item No.

Subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Grounds under Section 48(1) for the passing of this resolution

When the item can be released into the public

9.2

2021/22 Arotake Report: July 2021 to December 2021 Performance - Attachment 2 - Bancorp Treasury Report Dec 2021 - Public Excluded

Withholding the information is necessary to protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of the person who supplied or who is the subject of the information.

48(1)(a)(i) Section 7 (2)(b)(ii).

To remain in public excluded.

9.2

2021/22 Arotake Report: July 2021 to December 2021 Performance - Attachment 3 - Toi Moana Trust December 2021 - Public Excluded

Withholding the information is necessary to protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of the person who supplied or who is the subject of the information.

48(1)(a)(i) Section 7 (2)(b)(ii).

To remain in public excluded.

10.1

Public Excluded Regional Council Minutes - 17 February 2022

As noted in the relevant Minutes.

As noted in the relevant Minutes.

To remain in public excluded.

10.2

10.30am  Presentation: Quayside Holdings Ltd - Update

Withholding the information is necessary to enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities.

48(1)(a)(i) Section 7 (2)(h).

To remain in public excluded.

10.3

Te Teko Groundwater Monitoring Site - Approval for Covid Related Capital Expenditure

Withholding the information is necessary to protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of the person who supplied or who is the subject of the information.

48(1)(a)(i) Section 7 (2)(b)(ii).

To remain in public excluded.

 

9.2      2021/22 Arotake Report: July 2021 to December 2021 Performance

Attachment 2 - Bancorp Treasury Report Dec 2021 - Public Excluded

Attachment 3 - Toi Moana Trust December 2021 - Public Excluded

Minutes to be Confirmed

10.1    Public Excluded Regional Council Minutes - 17 February 2022

Public Excluded Presentations

10.2    10.30am: Quayside Holdings Ltd - Update

Decisions Required

10.3    Te Teko Groundwater Monitoring Site - Approval for Covid Related Capital Expenditure

Attachment 1 - Variation to Contract 2021 0104

11.    Public Excluded Business to be Transferred into the Open

12.    Readmit the Public

13.    Consideration of Items not on the Agenda

14.    Closing Karakia


Regional Council Minutes

17 February 2022

 

Regional Council

Open Minutes

Commencing:             Thursday 17 February 2022, 9.30 am

Venue:                         via Zoom (Audio Visual Meeting)

Chairperson:               Chairman Doug Leeder

Deputy Chairperson:  Deputy Chairperson Jane Nees

Members:                    Cr Andrew von Dadelszen

Cr Matemoana McDonald

Cr Norm Bruning

Cr Bill Clark

Cr Stuart Crosby

Cr Kevin Winters

Cr Lyall Thurston

Cr Toi Kai Rākau Iti

Cr Stacey Rose

Cr Paula Thompson

Cr Te Taru White

In Attendance:            Fiona McTavish – Chief Executive, Mat Taylor – General Manager Corporate, Namouta Poutasi – General Manager Strategy & Science, Sarah Omundsen – General Manager Regulatory Services, Chris Ingle – General Manager Integrated Catchments; Karen Aspey - Director, People & Leadership, Oliver Haycock – Team Leader – Service Planning and Project Delivery, Andy Bruere – Lakes Operations Manager, Toni Briggs – Senior Project Manager, Stephen Lamb – Environmental Strategy Manager, Tone Nerdrum Smith – Committee Advisor

Associate Professor Deniz Ozkundakci and Professor Margaret Barber – University of Waikato, Kelsie Jordan – Summer Assistant

Apologies:                  Cr David Love (entire meeting) and Cr Stacey Rose (early departure),

 

Chairman’s Opening Statement

Chairman Leeder advised that the meeting was being livestreamed and recorded, and that the recording would be made available on the Bay of Plenty Regional Council website following the meeting 2022 02 17 - Zoom Recording Gallery Video view - Council 17 February 2022 - YouTube

1.     Opening Karakia

A karakia was provided by Cr Te Taru White.

2.     Apologies

Resolved

That the Regional Council:

1       Accepts the apology from Cr David Love (entire meeting) and Cr Stacey Rose (early departure) tendered at the meeting.

Leeder/Winters

CARRIED

3.     Declaration of Conflicts of Interest

None declared.

4.     Minutes

Minutes to be Confirmed

4.1

Regional Council Minutes - 16 December 2021

 

Resolved

That the Regional Council:

         Confirms the Regional Council Minutes - 16 December 2021 as a true and correct record.

Nees/Thurston

CARRIED

 

5.     Presentations

5.1

Introducing the new Toihuarewa Waimāori - Bay of Plenty Regional Council Chair in Lake and Freshwater Science: Associate Professor Deniz Ozkundakci

Presented by Associate Professor Deniz Ozkundakci, Professor Margaret Barber – Dean of Science University of Waikato and Andy Bruere – Lakes Operation Manager

 

Andy Bruere – Lakes Operation Manager provided a brief introduction of the new Toihuarewa Waimāori - Bay of Plenty Regional Council Chair in Lake and Freshwater Science: Associate Professor Deniz Ozkundakci and Science Dean: Professor Margaret Barber.

Key Points - Professor Margaret Barber

·    Provided an outline of the development of the Science Chair position description, emphasizing the importance of community engagement and teaching in the role,

·    Noted how Associate Professor Ozkundakci’s qualifications and experience matched the attributes expected from the successful candidate, including holding a PhD in the field of phosphorous management/lake restoration from the University of Waikato.

Key Points - Associate Professor Deniz Ozkundakci (Toihuarewa Waimāori)

·    Provided an outline of his qualifications and experience

·    Had commenced his research career in the Bay of Plenty with Professor David Hamilton, inaugural Lakes Science Chair

·    Had started engagement with community groups in the freshwater space had identified two main themes: Climate change and connectivity, and would continue communication to identify the main concerns within these themes

·    Would work closely with Council staff in the development of a coherent research programme

·    Research funding from Central Government made it possible to develop robust tools to support the research programme.

Key Points - Members:

·    Welcomed the new Toihuarewa Waimāori and the significant expertise he brought to the role

·    Noted the importance of engaging with Iwi on Mātauranga māori matters

·    Noted the current restoration project of the Kaimai Mamaku Forest area and suggested Associate Professor Ozkundakci connected with that..

 

 

5.2

Summer Assistant Programme 2021-22 (Video)

Presented by Karen Aspey - Director, People & Leadership and Kelsie Jordan – Summer Assistant

 

Kelsie Jordan – Summer Assistant provided an outline of key aspects and highlights of being part of the Summer Assistant programme 2021/22..

Displayed a video compiled by the Summer Assistants End of Toi Moana Summer Experience Video - YouTube

Key Points:

·    A total of 36 summer assistants participated in the 2021-22 programme

·    A highlight was to apply university learnings to real life situation

·    It was a particular challenge to ensure the Summer Assistants felt connected and supported during the Covid-19, which meant physical interaction opportunities were limited

·    Expressed sincere gratitude to Council for providing this unique and exciting opportunity.

 

6.     Reports

6.1

Chairperson's Report

Key Points:

·    Advised that he had not attended the Bay of Plenty Ag Advisory meeting on 3 February in Te Puke, which had been attended by Cr Nees

·    Noted  the code of conduct investigation report (attached to the agenda) pertaining to comments made by Cr Stacey Rose, which concluded that there was no case to answer and that the allegations made were unfounded.

 

Resolved

That the Regional Council:

1       Receives the report, Chairperson's Report.

Leeder/Winters

CARRIED

 

Decisions Required

6.2

Public Transport Services & Infrastructure Business Case - Procurement Plan

Presented by Namouta Poutasi - General Manager Strategy & Science and Oliver Haycock – Team Leader – Service Planning and Project Delivery.

Key Points:

·    Input from the Regional Public Transport Plan currently in progress would ensure integration with the Business Plan

·    Council was working closely with Waka Kotahi to ensure the Business Plan aligned with the Regional Land Transport Plan and the National Land Transport Plan.

Key Points - Members:

·    International studies were useful in providing overall guidance and direction, however considered they should not form the sole basis for decisions at a local level

·    It was an ongoing consideration whether or not the funding allocated to public transport achieved the desired outcomes, given behaviour change is needed to increase patronage.

 

Resolved

That the Regional Council:

1       Receives the report. Public Transport Services & Infrastructure Business Case - Procurement Plan

2       Approves the Western Bay Public Transport & Infrastructure Single Stage Business Case Procurement Plan.

Rose/von Dadelszen

CARRIED

 

Resolved

That the Regional Council:

3       Delegates authority to the Chief Executive to approve and sign the required procurement documentation.

von Dadelszen/Nees

CARRIED

 

6.3

Tauranga Public Transport Joint Committee

Presented by Namouta Poutasi - General Manager Strategy & Science and Oliver Haycock – Team Leader – Service Planning and Project Delivery.

Key Points:

·    The Terms of Reference had already been approved by Tauranga City Council and any amendments at this stage would have to be referred back for agreement

·    Although the Committee would be Tauranga focussed, regular updates would be provided to the Public Transport Committee to ensure region-wide considerations were taken into account.

 

Resolved

That the Regional Council:

1       Receives the report Tauranga Public Transport Joint Committee Terms of Reference.

2       Confirms that the Joint Committee established in December 2021 by Tauranga City Council and the Bay of Plenty Regional Council (to set the strategic and operational direction for an integrated public transport system for Tauranga City) be named the Tauranga Public Transport Joint Committee;

3       Adopts the Terms of Reference for the Tauranga Public Transport Joint Committee in Attachment 1 and delegates the role and powers to, and sets the quorum for, the Joint Committee as specified therein;

4       Confirms the appointment of Commission Chair Anne Tolley as the Chairperson and Councillor Andrew von Dadelszen as the Deputy Chairperson of the Tauranga Public Transport Joint Committee;

5       Notes that these appointments for Chairperson and Deputy Chairperson, along with the associated administrative support, will be rotated between the two partner councils on an annual basis, starting with Tauranga City Council in 2022.

Thompson/von Dadelszen

CARRIED

 

6.4

Options for the Composition of the Navigation Safety Bylaws Review Hearings Panel

Presented by Toni Briggs – Senior Project Manager, supported by Stephen Lamb – Environmental Strategy Manager and Sarah Omundsen – General Manager Regulatory Services,

Key Points - Staff:

·    Provided a brief outline of the report and the options under consideration for the Bylaw Review Panel

·    At this early stage, representation of tangata whenua through co-governance members was considered the best option for a regional, Te Ao Māori view, whilst keeping member numbers at a practicable level

·    The review would take into consideration potential impacts of the Takutai Moana Act and Council’s Legal Team was involved accordingly.

Key Points - Members:

·    Recognised the practicality of establishing a subcommittee to oversee what was expected to be a long process

·    Noted that Bylaw concerned water safety across the entire Bay of Plenty region

·    Recognised the quasi-judicial nature of a bylaw review and that submitters had the opportunity to appeal if they did not agree with all or part of the final decision

·    Considered that the Councillor representation should cover the entire region in recognition of the different challenges, and that there should be tangata whenua representation on the sub-committee

·    Suggested that staff liaise with the three māori constituency Councillors for advice on the tangata whenua representation

·    Suggested that as a pre-requisite, all appointees to the sub-committee should have completed the Good Decision Making course.

 

Resolved

That the Regional Council:

1       Receives the report, Options for the composition of the Navigation Safety Bylaws Review Hearings Panel.

2       Agrees to establish a sub-committee for the purposes of the Navigation Safety Bylaws Review;

3       Agrees that the composition of the sub-committee be a combination of  Councillor representatives and tangata whenua representatives.

Winters/Iti

CARRIED

4       Agrees that the Councillor representatives on the sub-committee be:

·     Cr Iti;

·     Cr Nees;

·     Cr von Dadelszen;

·     Cr Winters;

and that the Chairperson be appointed by the sub-committee at its first meeting.

5       Agrees that the tangata whenua representatives on the sub-committee be jointly recommended by the three Māori Constituency Councillors, the Co-Governance Group Chairs and Council staff, with that recommendation to be a brought back to Council for confirmation.

Thompson/White

CARRIED

 

10.29am – Cr Rose withdrew from the meeting.

 

6.5

Delegations and Meeting Arrangements during COVID (Omicron) Pandemic

Presented by Yvonne Tatton – Governance Manager.

Key Points:

·    Noted that the already established Emergency Committee had never been activated and that it would only be activated if a Council quorum could not be achieved, either by attendance in person or via audio visual means

·    The Epidemic Preparedness (COVID-19) Notice that enabled remote attendance at meetings, yet counting towards a quorum, had been in place since 2019 and was renewed every three months.

Key Points - Members:

·    Activation of the Emergency Committee should be considered a ‘last resort’ only, as the majority of Councillors had shown they could continue to work from home and attend meetings remotely, i.e. enabling Council and Committees to continue operating in the case of a widespread Omicron outbreak

·    Recognised the importance of a co-operative and inclusive approach to governance where all had the opportunity to participate and contribute, and this should not be diminished if required to conduct business via audio visual means

·    Encouraged the resumption of physical meetings when possible as this often created a more inclusive atmosphere and culture.

 

Resolved

That the Regional Council:

1       Receives the report, Delegations and Meeting Arrangements during COVID (Omicron) Pandemic.

2       Reinstates the meetings emergency provisions during the Omicron phase and subsequent phases of the COVID pandemic (as adopted on 24 March 2020), which include:

·    In the event that staff resourcing is impacted standing committees will be  suspended with full Council attending to all urgent matters;

·    In the event that Councillors are impacted and a quorum for Council meetings is compromised, the Emergency Committee will be activated.

3       Reinstates the Chief Executive’s emergency provisions delegations during the Omicron and subsequent phases of the COVID pandemic as adopted on 24 March 2020, which include:

·    the Chief Executive’s financial delegation limit be set at $1 million, which will allow for any unanticipated or urgent expenditure. Any such expenditure to be reported to the Council or the Emergency Committee, dependent on the decision making structure operating at the time.

·    in the event that the Chief Executive is impacted and unable to fulfil her duties, delegates the authority and powers of the Chief Executive to:

a.   Mat Taylor, General Manager: Corporate as Acting Chief Executive; and

b.   agrees where the delegated Acting Chief Executive is unable to fulfil such duties,  the Chief Executive’s delegated authority and powers will subsequently move to the next designated General Manager/Director:

·       Chris Ingle, General Manager: Integrated Catchments

·       Sarah Omundsen, General Manager: Regulatory Services

·       Namouta Poutasi, General Manager: Strategy & Science

·       Karen Aspey, Director: People & Leadership

·       Kataraina O’Brien, Director: Strategic Engagement.

Winters/Thurston

CARRIED

 

6.6

Contribution to LGNZ Zone 2 Future for Local Government Proposal

Presented by Yvonne Tatton – Governance Manager.

 

Resolved

That the Regional Council:

1       Receives the report, Contribution to LGNZ Zone 2 future for local government proposal.

2       Agrees to participate in the LGNZ Zone 2 Future for Local Government proposal and approves equal cost sharing of up to $4,000.

Thompson/Winters

CARRIED

 

7.     Public Excluded Section

Resolved

Resolution to exclude the public

1       Excludes the public from the following parts of the proceedings of this meeting as set out below:

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item No.

Subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Grounds under Section 48(1) for the passing of this resolution

When the item can be released into the public

7.1

Public Excluded Regional Council Minutes - 16 December 2021

As noted in the relevant Minutes.

As noted in the relevant Minutes.

To remain in public excluded.

7.2

Bridge Wharf update

Making the information available would be likely to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences, and the right to a fair trial; Withholding the information is necessary to protect the privacy of natural persons, including that of deceased natural persons.

48(1)(a)(i) Section 6 (a); 48(1)(a)(i) Section 7 (2)(a).

To remain in public excluded.

7.3

Pāpāmoa Hills Upgrade Project - progress report

Withholding the information is necessary to protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of the person who supplied or who is the subject of the information; Withholding the information is necessary to enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

48(1)(a)(i) Section 7 (2)(b)(ii); 48(1)(a)(i) Section 7 (2)(i).

On the Chief Executive's approval.

7.4

Electricity Supply Contract

Withholding the information is necessary to protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of the person who supplied or who is the subject of the information.

48(1)(a)(i) Section 7 (2)(b)(ii).

To remain in public excluded.

2       That Paul Davidson, Dave Whittington (both TCC) be permitted to stay in the public excluded section of the meeting due to their knowledge of the matter under discussion, being the Bridge Wharf Update.

Leeder/von Dadelszen

CARRIED

 

 

6.2 Public Transport Services & Infrastructure Business Case - Procurement Plan (Continued)

 

Minute Note: A further resolution was added to Item 6.2 Public Transport Services & Infrastructure Business Case - Procurement Plan above to ensure the required delegation was provided to the Chief Executive.

 

 

8.     Closing Karakia

Councillors recognised the recent passing of Derek Gosling and Bruce Fraser, and their significant contribution to Council and the wider community.

A karakia was provided by Cr Te Taru White.

 

11.45 am – the meeting closed.

 

 

Confirmed                                                                                               

                                                                              Chairman Doug Leeder

Chairperson, Regional Council


Te Maru o Kaituna River Authority Minutes

19 November 2021

 

Te Maru o Kaituna River Authority

Ngā Meneti

Open Minutes

Commencing:             Friday 19 November 2021, 9.30 am

Venue:                         Via Zoom (Audio Visual Meeting)

Heamana

Chairperson:               Dean Flavell (Tapuika Iwi Authority Trust)

Heamana Tuarua

Deputy Chairperson:  Cr Matemoana McDonald (Bay of Plenty Regional Council)

Ngā Kopounga

Members:                    Bay of Plenty Regional Council

                                    Cr Jane Nees (Alternate)

                                                      Te Tāhuhu o Tawakeheimoa Trust

Erin Thompson (Alternate)

Te Pumautanga o Te Arawa

Rawiri Kingi (Alternate)

Rotorua Lakes Council

Nick Chater (Lakes Community Board)

Western Bay of Plenty District Council

Cr Grant Dally

Tauranga City Council

Commissioner Shadrach Rolleston

Informal Members:     Te Komiti Nui o Ngāti Whakaue

                                    Maru Tapsell

                                                      Manu Pene (Alternate)

                                                      Bay of Plenty Regional Council

                                                      Cr Te Taru White

Te Hunga i Tae Ake

In Attendance:            Bay of Plenty Regional Council: Chris Ingle – General Manager, Integrated Catchments, Pim De Monchy – Coastal Catchments Manager, Jo Watts – Senior Planner (Water Policy), Moana Boyd – Senior Planner (RIN), Rawiri Bhana – Māori Policy Advisor, Gina Mohi – Pūtaiao Mātauranga, Anaru Vercoe – Pou Whainga, Principal Advisor, Jenny Teeuwen – Committee Advisor, Merinda Pansegrouw – Committee Advisor.

Western Bay of Plenty District Council: Matthew Leighton – Senior Policy Analyst

External: Elva Conroy – Consultant, Vance Skudder – Tapuika Iwi Authority, Vivienne Robinson - Waitaha, Te Poari (John) Newton – Komiti nui o Ngāti Whakaue, Karla Kereopa – Ministry for the Environment

External Presenters: Niketi Toataua, Scott Stephens, Darcel Rickard and Jordan Luttrell – NIWA, Scott Hamilton and Mel Manley – Quayside Holdings Ltd

Ngā Hōnea

Apologies:                  Mr Piki Thomas (Te Pumautanga o Te Arawa), Commissioner Bill Wasley (Tauranga City Council), Cr Tania Tapsell (Rotorua Lakes Council), and Cr Scrimgeour (Alternate, Western Bay of Plenty District Council) (for absence), Cr White (for early departure)

 

 

1.     Chair’s Opening Statement

Chairperson Dean Flavell formally opened the Zoom hui and advised that the hui was being recorded and that the recording would be uploaded to the Bay of Plenty Regional Council website and could be accessed via this link: Te Maru o Kaituna Public Meeting - Zoom Video Recording - 19 November 2021 - YouTube

 

 

2.     Karakia Whakatuwhera
Opening Karakia

A karakia was provided by Chairperson Dean Flavell.

 

3.     Ngā Hōnea
Apologies

Resolved

That Te Maru o Kaituna River Authority:

1       Accepts the apologies from Mr Piki Thomas, Commissioner Bill Wasley, Cr Tania Tapsell, Cr Scrimgeour (for absence), and Cr White (for early departure) tendered at the meeting.

Pene/McDonald

CARRIED

 

4.     Ngā Take Tōmuri
Items not on the Agenda

The Chair advised that as part of Item 9.1 - Chairperson’s Report, Chris Ingle – General Manager Integrated Catchments, would provide an update on the Kaituna Catchments Control Scheme Advisory Group's work, and the links to the Te Maru o Kaituna River Authority.

 

5.     Raupapa o Ngā Take
Order of Business

There was no change to the order of business.

 

6.     Whakapuakanga o Ngā Take Whai Taha-Rua
Declaration of Conflicts of Interest

None declared.

 

7.     Ngā Meneti
Minutes

Kia Whakaūngia Ngā Meneti
Minutes to be Confirmed

7.1

Te Maru o Kaituna River Authority Minutes - 27 August 2021

 

Resolved

That Te Maru o Kaituna River Authority:

1     Confirms the Te Maru o Kaituna River Authority Minutes - 27 August 2021 as a true and correct record.

Nees/Rolleston

CARRIED

 

8.     Whakaaturanga
Presentations

8.1

NIWA - Transforming coastal lowland systems threatened by sea-level rise into prosperous communities

Presented by:   Niketi Toataua and Scott Stephens - NIWA

Presentation:   Transforming coastal lowland systems threatened by sea level rise into prosperous communities: Objective ID A3978329   

 

 

Key Points:

·    The National Institute of Water and Atmospheric Research Limited’s (NIWA) Future Coasts Aotearoa research programme had received funding from the Ministry of Business Innovation and Employment’s (MBIE) Endeavour Fund - $2.7 million per year for 5 years.

·    The funding proposal stated that if successful, plans for a Kaituna River case study on programme start up would be finalised.

·    The challenge of rising seas required new thinking of what needed to be done to change things to benefit the whole of society for the future.

·    A lot of work had already been done around the built environments but there was a big gap in the rural landscape – lowland farms and wetlands.

·    The research programme had three aims:

-    Exposure - how the freshwater, saltwater interface was going to change and coastal squeeze – wetland and intertidal evolution;

-    Consequences - look at the four well-beings and build non-monetary values into a dynamic economic model to stimulate the future; and

-    Adaptation – use serious games (gaming tool designed for training purposes) to develop a behavioural model and then use that to develop a virtual reality tool.

·    There was already an existing research partnership in place with Te Puuaha o Waikato hapū/whānau.

·    NIWA would welcome the opportunity to co-develop research which aligned with the Te Maru strategic priorities within the scope of the Future Coasts Aotearoa research.

In Response to Questions:

·    NIWA would work with researchers who would ensure the Māori world view was captured and understood.

·    Serious gaming was more about economic modelling but it could enable farmers to make decisions about their land.

·    There was also a challenge with low-lying coastal marae.  An invitation was extended to NIWA to present to the Regional Council’s Komiti Māori to share this information with other hapū outside of Te Maru that would be dealing with this issue. 

·    As much as possible, the research programme would connect into other existing research programmes.

·    The consequences to Māori and marginal land had been identified as a key gap.  The research programme would be looking at building Māori perspectives into the modelling but this was difficult to do.  The idea was to start at a local level by developing research programme partnerships.

The Chair thanked Scott Stephens and the team from NIWA for their presentation.

 

 

8.2

Rangiuru Business Park - an overview, a short history on the journey to date, the vision for the Park and engagement with iwi

Presented by:   Scott Hamilton and Mel Manley - Quayside Holdings Ltd

Presentation:   Rangiuru Business Park: Objective ID A3978694   

 

Key Points:

·    Quayside Holdings Ltd was a Council Controlled Organisation (CCO) and  the commercial arm of the Bay of Plenty Regional Council.

·    The Rangiuru Business Park was a significant investment for Quayside Holdings Ltd.

·    Rangiuru is both an ancestor and maunga of significance to Tapuika.

·    The business park was within the Western Bay of Plenty District Council catchment and covered an area of approximately 226 hectares.  It would yield 148 hectares (net) of industrial development.  45% of the industrial development land was owned by Quayside Holdings Ltd (Stage One).  The business park would be commensurate with the size and quality of the Tauriko Business Estate.

·    The vision – “Rangiuru Business Park will be a modern, high quality, vibrant, connected, industrial development”.

·    A site blessing with Tapuika had occurred and earthworks had started for Stage 1A.  Work on the interchange ramps would begin at the end of the earthworks season.

·    There were are number of existing operative consents.  Two consents were subject to renewal.  Engagement with local iwi would continue for further support and consideration as the consent renewals were worked through.

·    Quayside Holdings could be contacted for further information or discussion via their website www.Rangiuru.co.nz/contact-us/.

In Response to Questions:

·    There may be smaller land blocks within the industrial park that would be foreign owned.

·    The design process for the interchange had been completed.  Some work would be undertaken at the end of the summer season in readiness for Stage 1A.  The interchange was expected to be completed mid to end 2023.

The Chair thanked Scott Hamilton and the team from Quayside Holding Ltd for their presentation.

 

10.41am - Cr White withdrew from the meeting.

 

9.     Ngā Pūrongo
Reports

9.1

Chairperson's Report

 

As part of the Chairperson’s report, Chris Ingle - General Manager, Integrated Catchments, provided a verbal update on the Kaituna Catchments Control Scheme Advisory Group's work, and the links to the Te Maru o Kaituna River Authority.

Key Points:

·    Regional Council had four river schemes and each scheme had an advisory group made up of targeted ratepayers.  Regional Council consulted with the advisory groups twice a year.

·    The work undertaken in the river scheme was funded 80% from targeted rates and 20% from general funds. 

·    Whakatōhea iwi had submitted to the Regional Council’s Long Term Plan requesting to be involved in the Waioeka-Otara Rivers Advisory Group.  As non-targeted ratepayers they did not fit into the Terms of Reference for the Advisory Group, so Regional Council were looking to change these.

·    The Terms of Reference for the Kaituna Catchments Control Scheme would not be changed as Te Maru already existed and had a statutory responsibility to be the voice for the river.

·    It was noted that Te Maru had a voice on the Kaituna Catchments Control Scheme Advisory Group as Cr Nees, Cr McDonald and Nick Chater were members.

Key Points - Members:

·    Whilst Cr McDonald, Cr Nees and Nick Chater were part of the Kaituna Catchments Control Scheme Advisory Group, it was noted that their membership was as Regional Council and Rotorua Lakes Council representatives and not Te Maru representatives; therefore, it would be beneficial to have a tangata whenua representative from Te Maru to raise the cultural understanding and awareness of the Kaituna at the Advisory Group table.

 

 

Resolved

That Te Maru o Kaituna River Authority:

1       Receives the report, Chairperson's Report.

2       Appoints Dean Flavell and Maru Tapsell (as alternate) as representatives of Te Maru o Kaituna River Authority on ‘Te Ohu Parawai o te Waiari’ and the ‘Wastewater Advisory Group’.

3       Appoints Dean Flavell as a member of the Kaituna Catchments Control Scheme Advisory Group.

Pene/Dally

CARRIED

 

Ngā Whakatau e Hiahiatia Ana
Decisions Required

9.2

Essential Freshwater Policy Programme – vision setting, values and environmental outcomes

Presented by:   Jo Watts - Senior Planner (Water Policy)

Presentation:   Freshwater - Vision, Values and Environmental Outcomes: Objective ID A3981942   

Key Points:

·    A number of freshwater values had already been mapped for the Kaituna through the creation of the Kaituna River document and the work towards former plan change 12.

·    The draft Freshwater Management Unit (FMU) for the Kaituna followed the Kaituna co-governance area and aligned with the river document.

·    Vision setting was very prescriptive in the National Policy Statement for Freshwater Management (NPSFM) legislation.  The vision would sit in the Regional Policy Statement (RPS) as an objective and would cover the whole of the Kaituna River and its tributaries.  The vision was the goal for the catchment and could be ambitious but reasonable. It could take, for example, 30, 40 or 50 years to be achieved depending on the extent of change required.  The actual timeframe would be set involving the community and tangata whenua.  The science work currently being undertaken, as well as social and economic information, would help inform an appropriate timeframe.

·    Next steps included offering to discuss the draft vision with iwi and hapū and receiving feedback, followed by seeking wider public engagement via online methods.

In Response to Questions:

·    Some of the key themes for the vision had been sourced directly from the river document and iwi management plans.  Legislation was very prescriptive around vision statements and whilst the example vision shown in the presentation appeared ‘wordy’, care would be needed to reflect aspirations in relevant documents as the starting point for further discussion. 

·    Part of the process going forward was to involve tangata whenua.  How they would like to be involved would be part of the kōrero.  TMoK would also be part of the process as the draft vision was worked up. 

 

Resolved

That Te Maru o Kaituna River Authority:

1       Receives the report, Essential Freshwater Policy Programme – vision setting, values and environmental outcomes.

Rolleston/Pene

CARRIED

11:16am - The meeting  adjourned.

11:24am - The meeting  reconvened.

Hei Pānui Anake
Information Only

9.3

Te Tini a Tuna - Kaituna Action Plan 2020-2022 Status Report

Presented by: Pim de Monchy – Coastal Catchments Manager

Key Points:

·    Feedback was sought for the Status Report and the following feedback was provided:

-    Headers on each page of status report.

-    Horizontal lines between projects to clearly define each project.

-    Align everything to the top of each project line, rather than have wording centred in the line.

-    Funding partners did not reflect non-monetary contributions.  These needed to be added in.

-    Need a clearer picture on the work that had been funded and was underway.

-    Planned completion dates – add indicative milestones as well as planned completion dates, especially for those projects with completion dates 10 years out.

-    From a governance point of view, the report was not particularly digestible in the current format.  A visual presentation of a portion of the report each meeting, picking out key things to be aware of was suggested.

-    Use video/pictures as well as the written.

-    One project per page.  It was acknowledged that this would result in an 18 page report.

-    The Status Report detail could be separated out as a stand-alone or supplementary document outside of the agenda.

-    To provide a balance between detail and summary, a one page report with a summary of projects up front with project status detail appended, or provide electronic links in a summary page report for each of the projects status detail.  Further detail could then be accessed in the meetings via the link if required.

The Chair thanked Pim De Monchy, Fiona Wood and any others involved, for all their work in getting this project stabilised to now be able to move the project forward.

The Chair provided a brief update on the secretariat role for the Rangitāiki and Kaituna governance entities.  A role description had been drafted and comparative and due diligence work for the role was currently being undertaken.  It was hoped that a further update would be provided soon.

 

Resolved

That Te Maru o Kaituna River Authority:

1       Receives the report, Te Tini a Tuna - Kaituna Action Plan 2020-2022 Status Report.

Rolleston/McDonald

CARRIED

 

 

9.4

Update on Proposed Change 5 (Kaituna River) to the Bay of Plenty Regional Policy Statement

Presented by:   Moana Boyd

 

Resolved

That Te Maru o Kaituna River Authority:

1       Receives the report, Update on Proposed Change 5 (Kaituna River) to the Bay of Plenty Regional Policy Statement.

Nees/Pene

CARRIED

 

 

10.   Wāhanga Tūmataiti
Public Excluded Section

Resolved

Resolution to exclude the public

1       Excludes the public from the following parts of the proceedings of this meeting as set out below:

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item No.

Subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Grounds under Section 48(1) for the passing of this resolution

When the item can be released into the public

10.1

Public Excluded Te Maru o Kaituna River Authority Minutes - 27 August 2021

As noted in the relevant Minutes.

As noted in the relevant Minutes.

To remain in public excluded.

McDonald/Rolleston

CARRIED

 

 

11.   Ngā Take Tūmataiti Hei Whakapuaki Tūmatanui
Public Excluded Business to be Transferred into the Open

11.1

Public Excluded Te Maru o Kaituna River Authority Minutes - 27 August 2021

 

Resolved

That Te Maru o Kaituna River Authority:

1       Confirms that the only business transacted in the public excluded section of the meeting was to confirm the Public Excluded Te Maru o Kaituna River Authority Minutes - 27 August 2021.

Rolleston/Chater

CARRIED

 

 

12.   Karakia Kati
Closing Karakia

A karakia was provided by Manu Pene.

 

12.06pm– the meeting closed.

 

 

Confirmed 25 February 2022                                                          

                                                                                                 Dean Flavell

Chairperson, Te Maru o Kaituna River Authority


Regional Transport Committee Minutes

5 November 2021

 

Regional Transport Committee

Open Minutes

Commencing:             Friday 5 November 2021, 9.30 am

Venue:                         Via Zoom (Audio Visual Meeting)

Chairperson:               Cr Lyall Thurston - Bay of Plenty Regional Council

Deputy Chairperson:  Cr Jane Nees - Bay of Plenty Regional Council

Members:                    Mayor Malcolm Campbell - Kawerau District Council, Deputy Mayor Faylene Tunui – Alternate, Kawerau District Council, Mayor Steve Chadwick - Rotorua Lakes Council (from 9.48 am), Mayor Lyn Riesterer - Ōpōtiki District Council, Mayor Garry Webber - Western Bay of Plenty District Council, Commissioner Stephen Selwood – Alternate, Tauranga City Council, David Speirs - Waka Kotahi, Angus Hodgson – KiwiRail

In Attendance:            Bay of Plenty Regional Council: Namouta Poutasi – General Manager, Strategy and Science, James Llewellyn – Transport and Urban Planning Manager, Lorraine Cheyne - Team Leader, Transport and Urban Strategy, Amanda Namana – Committee Advisor

                                                      External: Dan Kneebone – Port of Tauranga Advisor, Glen Crowther – Environmental Sustainability Advisor, Simon Sinclair – NZ Police (from 11:30 am), Ben Ormsby – Ministry of Transport, Dave Brash – Independent Consultant, Jess Andrew –Regional Manager System Design, Waka Kotahi, Alastair Cribbens - Principal Planning Advisor, Spatial System Planning, Waka Kotahi

Apologies:                  Chairman Doug Leeder – Bay of Plenty Regional Council, John Galbraith – Freight Advisor, Inspector Brent Crowe – NZ Police Road Safety Advisor, Helen Rogers – KiwiRail, Mayor Garry Webber – Western Bay of Plenty District Council (early departure)

Please note: This meeting was livestreamed and recorded and can be accessed on Council’s YouTube channel: Regional Transport Committee - 5 November 2021 - YouTube

 

1.     Apologies

Resolved

That the Regional Transport Committee:

1       Accepts the apologies from Chairman Doug Leeder, John Galbraith, Brent Crowe, Helen Rogers and Mayor Webber (for early departure) tendered at the meeting.

Thurston/Riesterer

CARRIED

2.     Order of Business

Agenda item 8.2 was to be taken before agenda item 8.1 to accommodate the arrival of presenters.

3.     Declaration of Conflicts of Interest

None declared.

4.     Minutes

Minutes to be Confirmed

4.1

Regional Transport Committee Minutes - 14 September 2021

 

Resolved

That the Regional Transport Committee:

1       Confirms the Regional Transport Committee Minutes - 14 September 2021 as a true and correct record.

Nees/Webber

CARRIED

5.     Reports

5.1

Chairperson's Report

Chair Cr Thurston and General Manager Strategy and Science Namouta Poutasi presented this item.

Key Points:

·       Advised that the work programme had been updated to include matters requested by the Committee at the previous meeting, in particular the funding and financing component

·       Kainga Ora had notified applicants of the outcome for expressions of interest applications to the Infrastructure Acceleration Fund (IAF).

Key Points - Members:

·       Noted that the Hamilton to Auckland passenger rail business case had not specifically been requested by the Committee.

 

Items for Staff Follow Up:

·       Provide further detail to a future meeting regarding the proposed timeframe for development of the Ministry of Transport (MoT) high level business case for Hamilton to Auckland inter-regional passenger rail being extended to Tauranga

·       Page 54 of the Future for Local Government Review interim report referenced the development of collaborative regional plans and strategies, with structures adopted that built upon the learnings from  regional land transport committees and emerging urban growth partnership models – staff to provide a report to a future meeting about what is meant by this and what the implications were for the Committee and operations going forward.

 

Resolved

That the Regional Transport Committee:

1       Receives the report, Chairperson's Report;

2       Notes the revised Regional Transport Committee work programme, including future funding and financing opportunities such as Road Pricing across land transport; and

3       Requests staff draft letters on behalf of the Committee, in support of those Council applications that have made the second stage of Kainga Ora’s Infrastructure Acceleration Fund process, including Ōpōtiki District Council, Rotorua Lakes Council, Western Bay of Plenty District Council and Tauranga City Council.

Webber/Nees

CARRIED

6.     PRESENTATIONS

6.1

KiwiRail: Rail Network Investment Programme (RNIP)

Presentation: Rail Network Investment Programme: Objective ID A3967257

Manager Policy and Shareholder Angus Hodgson presented this item.

 

Key Points of Presentation:

·       Provided an overview of Minister Woods’ RNIP statement, the delivery of the RNIP programme and how success would be monitored

·       Development of the forward works programme

·       Outlined projects included in the RNIP

·       3 Year Programme – Rail Network Activity Class, the focus being on foundational infrastructure

·       Provided an update on regional commuter rail investment priorities

·       Outlined broader investment planned

·       Noted the key initiatives for RNIP in the Bay of Plenty.

9.48 am Mayor Chadwick entered the meeting.

Key Points - Members:

·       Encouraged tourism links, including rapid rail for Taupō and Rotorua with Auckland being included in any long term thinking

·       Expressed concern that some of the overarching pricing strategies may drive freight volumes onto the road

·       The line between Kawerau and Tauranga was viable but expressed concern over costs to transport timber compared to paper

·       Queried whether there could be a way of ensuring environmental costs of freight by road were covered and that KiwiRail could offer a competitive pricing advantage.

In Response to Questions:

·       Advised that electrification of the North Island network was feasible

·       KiwiRail were interested in the concept of electrification between Auckland and Tauranga due to major benefits to be realised from large freight volumes

·       The timeframe for this was uncertain due to the work  needed to be undertaken to identify how long it would take and the amount of capital involved

·       There were other options to consider for moving large freight volumes with a lower emissions approach and locomotive technology was advancing quickly – KiwiRail continued to be interested in electrification but other ways may be identified to achieve similar benefits

·       The best way to get regional priorities e.g. Rotorua to Auckland tourism links through was via the next NZ Rail Plan

·       Waka Kotahi had funding available for business cases on different transport initiatives

·       Part of the commercial strategy was to ensure pricing offered the next best alternative to using the road

·       Agreed to respond directly to Mayor Campbell about his specific concerns for Kawerau

·       Always interested in moving people by rail – the case for any new service required working through costs, demand, a business case and a rail plan.

Resolved

That the Regional Transport Committee:

1       Receives the presentation, KiwiRail: Rail Network Investment Programme.

Thurston/Webber

CARRIED

 

6.2

Ministry of Transport: Hamilton to Tauranga inter-regional passenger rail business case

Presentation: Hamilton to Auckland Intercity Connectivity: Objective ID A3967256   

Senior Advisor, Placemaking and Urban Development Ben Ormsby presented this item.

 

Key Points of Presentation:

·       Provided history on the origin of the Hamilton to Auckland business case

·       Highlighted the progression of the indicative business case (IBC) and timeline

·       Outlined what was required to complete the IBC and in identifying a preferred way forward

·       Continued investigation into the possible extension to Tauranga.

Key Points - Members:

·       Noted that Taupō and Rotorua were members of the Upper North Island Strategic Alliance (UNISA) and should be included in consideration of the extension to Tauranga

·       Increasing passenger rail could have a negative impact on the ability of moving more freight via rail - would not like to see this sacrificed.

·       Confirmation was requested that there was capacity for passenger rail

·       The Port of Tauranga requested that any work into investigating feasibility of passengers onto the existing rail network ensured that freight did not get displaced, and to take note of the Port’s initiative of the inland port at Ruakura

·       There was potential that patronage volumes on metro rail could be significantly greater

·       Acknowledged the housing and transport crisis in Tauranga, queried what role rail could have in enabling greater density on a corridor and providing passenger service into the future.

In Response to Questions:

·       For the Hamilton to Auckland business case, rail came out the strongest but this may not be true for the Hamilton to Tauranga case – the full range of transport modes would be considered and the best outcome would not necessarily be a rail solution

·       From a technical planning perspective, rail was one option that may support denser growth in Tauranga City but would need to go through a business case to see whether that level of investment could be justified.

Resolved

That the Regional Transport Committee:

1        Receives the presentation, Ministry of Transport: Hamilton to Tauranga inter-regional passenger rail business case.

Thurston/Nees

CARRIED

 7.    Reports (Continued)

7.1

Waka Kotahi NZ Transport Agency Quarterly Update

Presentation: Waka Kotahi Quarterly Update: Objective ID A3967412

Director Regional Relationships David Speirs presented this item.

Key Points of Presentation:

·       If there were no further Covid-19 Alert Level 4 lockdowns, the cost escalations due to Covid-19 should be manageable within the National Land Transport Plan (NLTP) window of funding

·       Approximately 300 police were occupied with Level 3 boundary monitoring, which impacted upon other services such as road policing

·       The ability to bring in skilled labour in the transport and infrastructure sectors was impacted by the current tight labour market

·       An agreed procurement process was being worked through for an ultimate national single ticketing system for public transport

·       The Emissions Reduction Plan was out for public consultation

·       Work was continuing on Māori bilingual traffic signage - this was a large programme with significant safety implications to be considered.  The signs would be replaced in a phased approach as they came up for maintenance/ replacement

·       The Eastern Bay of Plenty was the next sub-region section to be developed within the Bay of Plenty Mode Shift Plan

·       Identifying where safety improvements could make the biggest difference in saving lives was part of the delivery of the Road to Zero programme.

Key Points - Members:

·       Tauranga City Council would be preparing a submission during the emissions reduction consultation process, highlighting the effect road pricing could have in achieving a swift reduction in carbon emissions

·       Suggested a case study be put together on the way Waka Kotahi had progressed property purchases - commended the consultation process, the team that was established and the way they operated to complete the purchases.

In Response to Questions:

·       In areas where there where marae, schools, Urupa etc there were bespoke solutions required and these were all part of the Safety Improvement Programme

·       The current focus for the Hewletts Road sub-area transport system plan was to enable safe cycling, and the extension would be included in the business case process.

 

Resolved

That the Regional Transport Committee:

1       Receives the report, Waka Kotahi NZ Transport Agency Quarterly Update.

Thurston/Riesterer

CARRIED

 

10.46 am – The meeting adjourned.

 

11.01 am – The meeting reconvened.

 

7.2

Independent Review of why Takitimu North Link Stage 2 was not included in the RLTP 2021-31

General Manager Strategy and Science Namouta Poutasi introduced this item, presented by Independent Consultant Dave Brash.

Key Points:

·       Summarised the findings of the review:

o   The consideration of the RLTP process and whether Takitimu North Link (TNL) Stage 2 was not included was found to be professional and the decision-making reasonable, based upon sound advice

o   Outlined the two key crucial decision points on why TNL Stage 2 was not included in the 2021-2031 RLTP:

§ It was already included in the New Zealand Upgrade Programme (NZUP) funding and Waka Kotahi had made the decision not to include it in National Land Transport Fund (NLTF) funding

§ When the NZUP funding was withdrawn at the last minute in June 2021 the Regional Transport Committee (RTC) had the ability to reconsider but the timeframe was not feasible for the further consultation and changes required

·       There were lessons to be learnt from the advice received from Waka Kotahi and Local Government NZ:

o   Considered that the  RTC had the discretion to prioritise projects irrespective of whether they were put forward by an Approved Organisation (AO) or were funded by other means, however unless a project was formally put forward by the AO concerned it could not be included in the NLTF

o   Given the proliferation of funding buckets available, national advice needed to be looked at again in the future and the guidance changed, so that the question of priority could be separated from funding forms

·       There needed to be more partnership with RTCs and recognition of impacts on the RLTP in the way different funds were currently operated independently.

 

Key Points - Members:

·       The working party members could be confirmed at the next meeting and should identify best practice processes before the end of the triennium, for the benefit of the RTC that undertakes the next RLTP process

·       Would like to see national best practice integrated into the working party outcomes.

 

Resolved

That the Regional Transport Committee:

1       Receives the report, Independent Review of why Takitimu North Link Stage 2 was not included in the RLTP 2021-31;

2       That a working party be established to provide best practice process for the next RLTP review;

Webber/ Chadwick

CARRIED

 

3       Agrees to write to the Minister of Transport to share the findings of the Independent Review of why Takitimu North Link Stage 2 was not included in the 2021-31 RLTP.

Thurston/Riesterer

CARRIED

 

7.3

Regional Land Transport Plan Variations from Waka Kotahi

Tabled Document 1 - RLTP Variation memo from Waka Kotahi received 4 November 2021: Objective ID A3967258

Regional Manager System Design Jess Andrew and Regional Relationships Manager David Speirs presented this item.

Key Points:

·       Noted that the variation memo tabled had not yet been to the Regional Advisory Group (RAG)

·       The Waihi to Ōmōkoroa safety improvements covered an 18km stretch of road which made cost and significance for the median barrier difficult to determine.  This was not a new activity, but a new phase of an existing activity and was over the $20M threshold, with the significance to be determined by the RTC

·       There had also been extensive community engagement and consultation on the median barrier to date, including public open days and engagement opportunities along the corridor

·       The Ōmōkoroa intersection improvements had a lot of complexity and the cost of pre-implementation and implementation was unable to be quantified.

Key Points - Members:

·       There was already a designation in place for the Ōmōkoroa interchange, including drawings completed in 1998 on the solution and significant consultation had previously been undertaken

·       Emphasised the Ōmōkoroa Road/ State Highway 2 intersection as the most critical issue.  The land on the Ōmōkoroa side of State Highway 2 needed to be purchased so that implementation could commence

·       Frustration caused serious accidents and the Ōmōkoroa intersection was one of the most dangerous - fully supported this being addressed urgently.

In Response to Questions:

·       Acknowledged the urgency of the Ōmōkoroa interchange work and noted that it needed refinement to provide further options to address the issues and find the best solution

·       The result of consultation on the Waihi to Ōmōkoroa median barrier  remained mixed due to the controversial nature.  There were those in support for the significant safety benefits and others with concerns over access - the  bulk of these concerns having been addressed with relevant landowners.  The pre-implementation and resource consent aspects of this would require further consultation through other statutory processes.

12.30 pm – Simon Sinclair entered the meeting.

 

Resolved

That the Regional Transport Committee:

1       Receives the report, Regional Land Transport Plan Variations from Waka Kotahi

2       Approves the proposed variations as additions to the Bay of Plenty Regional Land Transport Plan 2021-31, including details outlined in the Waka Kotahi memo dated 4 November 2021:

(a)  SH2 Waihi to Ōmokoroa (Katikati- Ōmokoroa);

(b)  SH2 Ōmokoroa to Te Puna – Corridor Safety Improvements;

(c)  SH33 (Te Ngae Junction to Paengaroa) - TNJ intersection; and

(d)  SH33 Te Ngae Junction to Paengaroa (Corridor Safety Improvements).

3       Determines that the proposed variations are not significant for the purposes of public consultation.

[Webber/Chadwick]

[CARRIED]

 

11.37 am - Mayor Webber withdrew from the meeting.

Information Only

7.4

Comparison between National Land Transport Programme and Regional Land Transport Plan

Transport and Urban Planning Manager James Llewellyn presented this item.

Key Points:

·       Noted a correction to the Executive Summary of the report: The NLTP funded $1.4B in the  Bay of Plenty, rather than $1.4M

·       Still a work in progress with Waka Kotahi and would be regularly reported on in relation to delivery.

Key Points - Members:

·      Strongly commended the funding for the stock effluent disposal facility.

In Response to Questions:

·       The Waka Kotahi low cost low risk programme funding included the Carless Wednesday challenge, for which the funding agreement process was underway with co-funders.

 

Items for Staff Follow Up:

·       Staff to respond directly to the Environmental Sustainability Advisor to clarify the complete list of all the activities. 

 

Resolved

That the Regional Transport Committee:

1       Receives the report, Comparison between National Land Transport Programme and Regional Land Transport Plan.

Thurston/Nees

CARRIED

 

7.5

Mode Shift Plan - Rotorua Lakes District

Team Leader – Transport and Urban Strategy Lorraine Cheyne introduced the report, presented by Director Regional Relationships David Speirs and Principal Planning Advisor, Spatial System Planning Alastair Cribbens.

Key Points:

·       This Mode Shift Plan completed the Rotorua Lakes section of the Bay of Plenty Regional Mode Shift Plan

·       In particular, this section recognised travel choice programmes that acknowledged Rotorua’s unique cultural setting and demographics, as well as the city’s status as an iconic tourist destination.

Key Points - Members:

·       The 2018 census was outdated in terms of the uptake of cycling, walking and public transport use in Rotorua

·       Commended the plan as a positive exercise in working together and looking holistically at modes of transport, focusing on building communities.

In Response to Questions:

·       The Rotorua Mode Shift Plan was a good and robust summary of the current work underway and progressing, whilst recognising that there was more work to be undertaken and developed in the future.

 

Resolved

That the Regional Transport Committee:

1       Receives the report, Mode Shift Plan - Rotorua Lakes District;

2       Endorses the Rotorua Lakes section of the Bay of Plenty Mode Shift Plan.

Chadwick/Nees

CARRIED

 

8.     Verbal Update Opportunity from Committee Members and Advisors

8.1

Glen Crowther – Environmental Sustainability Advisor

 

Key Points:

·       Regionwide and nationwide there was strong concern from within the environmental sector over central government carbon targets in the discussion document

·       Increasing international concern over New Zealand taking the approach of offsetting internationally as opposed to reducing emissions, which had significant implications for transport targets

·       Suggested that the RLTP target of 25% may need to be reconsidered at a future date as to where the Bay of Plenty aligned itself as a region – internationally or nationally.

 

8.2

Bay of Plenty District Police

Presentation: Road Safety update from New Zealand Police: Objective ID A3967261   

 

Senior Sergeant Simon Sinclair provided a regional road safety update to the Committee.

Key Points:

·       Concerning trend emerging of motorcycle fatalities in the region, noting some reasons as motorcycle riders returning to riding with ageing skills, money not spent on travel being used to purchase motorcycles, less experienced riders, more groups of riders on the state highways

·       40-59 years old was the most common age bracket in fatalities across the region, with reductions in the 20-24 year old bracket

·       State highways continued to feature highly in fatality rates, with common causes being inattention, cars crossing the centreline and high speeds

·       A recent checkpoint found one in 80 drivers were above the alcohol limit

·       Impairment was the most common cause of death in Western Bay of Plenty, Eastern Bay of Plenty and Rotorua

·       December 2021/January 2022 focus centred around impairment in popular holiday destinations

·       Speeds of 30-100 kms over any given speed limit were still being regularly detected

·       Highlighted the perception that Police were the end user as the face of speed enforcement and there was a lack of consultation around speed limit management.

Key Points - Members:

·       Expressed safety concerns over an intersection in Ōpōtiki with stop signs which crossed a state highway where excessive speeds had been observed

·       The traffic calming standard needed looking at and was of considerable concern to the community

·       Interested to hear from Waka Kotahi in the future around any work on the resilience of state highways from climate change and what their programme was with regard to the Bay of Plenty regional risk assessment

·       Realistic signage and speeds were key to receiving support and compliance.

 

Item for Staff Follow Up:

·       Inspector Crowe to respond regarding a joint summer campaign with councils regarding speeding.

12.16 pm – the meeting closed.

 

 

Confirmed 15 March 2022                                                                 

                                                                                        Cr Lyall Thurston

Chairperson, Regional Transport Committee


Tauranga Moana Advisory Group Minutes

10 December 2021

 

Tauranga Moana Advisory Group

Ngā Meneti

Open Minutes

Commencing:             Friday 10 December 2021, 09:30 am

Venue:                         via Zoom (Audio Visual Meeting)

Heamana

Chairperson:               Cr Matemoana McDonald (Bay of Plenty Regional Council Toi Moana)

Heamana Tuarua

Deputy Chairperson:  Charlie Tawhiao (Ngāi Te Rangi)

Ngā Kopounga

Members:                    Tauranga City Council (TCC): Commissioner Shadrach Rolleston

Ngāti Pūkenga: Keepa Smallman

Ngāi Te Rangi: Pia Bennett

Western Bay of Plenty District Council (WBOPDC): Cr Mark Dean and Cr Grant Dally

BOPRC Toi Moana: Cr Norm Bruning; Cr Paula Thompson and Cr Jane Nees

 

In Attendance:            BOPRC Toi Moana: Cr Andrew von Dadelszen; Chris Ingle – General Manager, Integrated Catchments; Sarah Omundsen – General Manager, Regulatory Services; Pim De Monchy – Coastal Catchments Manager; Russell Knutson – Team Leader Western Catchments; Clarke Koopu – Senior Advisor (Treaty); Stacey Faire – Senior Planner (Coastal); Reuben Gardiner - Senior Planner (Water Policy); Gemma Moleta - Senior Planner (Water Policy); Merinda Pansegrouw – Committee Advisor

TCC: Wally Potts - Acting Director of City Waters; Radleigh Cairns - Environmental Programme Leader Infrastructure

WBOPDC: Chris Nepia - Strategic Kaupapa Māori Manager; Merehine Waiari - Kaupapa Māori Specialist

Other:                          Dean Flavell – Chairperson Te Maru o Kaituna River Authority; Dan Kneebone - Property & Infrastructure Manager Port of Tauranga

Ngā Hōnea

Apologies:                  Cr Stacey Rose (BOPRC Toi Moana)

Cr Bill Wasley (TCC Commissioner)

Te Pio Kawe (Ngāti Ranginui)

Jeff Milham (Observer – Department of Conservation)

 

1.     Karakia Whakatuwhera
Opening Prayer

A karakia was provided by Commissioner Shadrach Rolleston.

2.     Ngā Hōnea
Apologies

Resolved

That the Tauranga Moana Advisory Group:

1       Accepts the apologies from Cr Stacey Rose, Commissioner Bill Wasley, Te Pio Kawe and Jeff Milham tendered at the meeting.

Rolleston/Thompson

CARRIED

3.     Ngā Take Tōmuri
Items not on the Agenda

·     Verbal Update – Seepage into the Tauranga Harbour.

4.     Whakapuakanga o Ngā Take Whai Taha-Rua
Declaration of Conflicts of Interest

None advised

5.     Ngā Meneti
Minutes

Kia Whakaūngia Ngā Meneti
Minutes to be Confirmed

5.1

Tauranga Moana Advisory Group Minutes - 17 September 2021

 

Resolved

That the Tauranga Moana Advisory Group:

1       Confirms the Tauranga Moana Advisory Group Minutes - 17 September 2021 as a true and correct record.

Nees/Bruning

CARRIED

 

 

6.     Whakaaturanga
Presentations

6.1

Development of Te Maru O Kaituna River Document and Action Plan - Learnings

Presented by: Dean Flavell – Chairperson of Te Maru o Kaituna River Authority (TMOK).  Highlighted lessons learnt from the journey establishing TMOK and developing the River Document for TMOK as follows:

Key Points:

·    Commenced the process with a strategy in place: approached it as a joint venture, developed cooperatively by all partners; this provided a good platform/foundation to launch from

·    Focussed on relationships with all partners along the Kaituna River; this formed part of the majority of the preparation work prior to settlement phase, setting the scene

·    Strived to put a “Maori face” on the process as opposed to “iwi specific”; as a result, received an overwhelming number of submissions

·    The first lesson was to listen to the voice of the River: this should be the main focus as the River itself needed to speak and provide guidance regarding what was important for the well-being of the River.  We were ultimately there for the River

·    The process required humility and bravery.  Needed to face harshest critics (sometimes own people); however, this became one of the strengths in the end

·    It was critical to always keep the mandate front of mind: to restore, protect and enhance the environmental, cultural and spiritual health and well-being of the Kaituna River

·    The second lesson related to membership: approached this issue early in the process and consulted wide

·    Thirdly, to operate effectively as a co-governance group was a learning curve: discovered early on that the co-governance group should not be a platform for councils to communicate/engage with iwi representatives - that was not the role of the group

·    Reiterated that the River needed to be the main focus since the Kaituna River and its tributaries were considered taonga (treasures) and needed to be respected as a valued resource.  This changed the thinking of how the co-governance group operated and with this in mind, the River Document, “Kaituna, he taonga tuku iho - a treasure handed down” was developed and launched

·    It was important to be open to the natural flow of events: once the River Document had been completed, the next step became the development of the Action Plan for the River Document: “Te Tini a Tuna - Kaituna Action Plan 2019-29”

·    Te Tini a Tuna outlined what would be done over the next ten years to deliver on the vision, objectives and outcomes of the Kaituna River Document

·    Was currently in the Proposed Change 5 (Kaituna River) process to entrench the River Document into the Bay of Plenty Regional Policy Statement (RPS). It would be the second co-governance change to be included in the RPS and was specific to the Kaituna River and its tributaries

·    TMOK was currently focussing on the Te Tini a Tuna actions. The actions brought together all groups who had an interest in the River.  TMOK currently tasked with co-ordinating these groups

·    TMOK had injected life into the river, which was currently exploding with energy

·    This posed the next challenge as the extra work load required extra resources; hence the submission alongside the Rangitāiki River Forum (RRF) to the BOPRC Long Term Plan 2021 – 2031 for funding toward initiatives to help to enhance Māori co-governance forums.  This would provide a shared independent secretariat/technical resource for both TMOK and RRF.  Currently developing a job description for this position.

Key Point: Members:

·    Recent appointment of Dean Flavell as a member of the Kaituna Catchments Control Scheme Advisory Group would be beneficial as it provided representation from Te Maru to raise the cultural understanding/ awareness of the Kaituna River.

In response to Questions:

·    Noted that a symposium in the Bay of Plenty, involving all co-governance forums to provide guidance/key learnings to others, was envisaged to take place in 2022 once permitted by Covid-19 restrictions and that Toi Moana staff were pursuing this opportunity

·    To enhance connection with the Ōhiwa Harbour and Ōhiwa Harbour Implementation Forum, Dr Kura Paul-Burke, Associate Professor Matai Moana – Marine Research, University of Waikato would be invited to address Tauranga Moana Advisory Group (TMAG) on Shellfish Restoration research in Ōhiwa Harbour in 2022.

 

6.2

Ko WAI mātou! – an overview of Tauranga Moana Projects and NPS-FM implementation action plan

Presented by: Pia Bennett - Ngāi Te Rangi

Key Points:

·    As a first workstream, provided an update on progress with Ko WAI mātou Plan – whakapapa centric and values driven

o Vision/fundamentals/objectives/priorities and aspirations/projects for difference hapū for gathering data/information

o Tools and systems required

o Partners involved

o Proposed structure for implementation once funding approval had been received from the Ministry for the Environment (MfE) following application for Te Manatū Mō Te Taiao Te Mana o Te Wai fund

o Aspirational priorities identified per cluster

o Key themes to be advanced/could be restricted by lack of resources

o Document currently being developed to be provided to Toi Moana

o Groundwater modelling

·    Second workstream:

o Te Manatū Mō Te Taiao Te Mana o Te Wai fund Application submitted two months ago

o As a next step, MfE had requested a meeting with the iwi partners of TMAG

o NPS-FM implementation Action Phase 1 – November 2021 to June 2022 would articulate the vision

o Engagement through reaching out to mana whenua - monthly kaitiaki forum/ information sharing/ grounding on key programmes. Mana whenua to lead the conversation and to inform and engage decision makers (Iwi boards, Komiti Māori, TMAG)

o Te Mana o te Wai

§ To draft Tauranga Moana Te Mana o te Wai principles, strategy and key values/ finalise Te Mana o te Wai position paper for Tauranga Moana, then develop Tauranga Moana centric Te Mana o te Wai policy provisions in the RPS and Regional Plan

§ Dialogue with the wider community

o Values, objectives, attributes

§ Lead wānanga with mana whenua on values/objectives and attributes that gave effect to Te Mana o te Wai in Tauranga Moana

§ Establishment of a strategy / Tauranga Moana centric policy

o Kaupapa Māori based assessment

§ Engage third-party technical support and expertise to craft a Kaupapa Māori assessment programme proposal - lead wānanga to frame Kaupapa Māori assessment programme

§ Action Kaupapa Māori based assessment programme, led by kaitiaki with the support – cultural flows/ cultural freshwater values assessment/ western assessment of the state of the environment

o What was needed to succeed in Tauranga Moana:

§ Kaitiaki forum and mana whenua engagement

§ Mana whenua freshwater advisory group and secretariat

§ A Tauranga Moana centric Freshwater Policy Advisor

§ Funding and resourcing to support Kaupapa Māori framed assessment

§ Needed Councils to cooperate

o Raised the concerns regarding the following:

§ Had been refused access to some awa

§ Information sharing did not happen as promised (Matakana groundwater data)

§ Was challenging to work according to timing/ timeframes dictated by council processes

§ Required councils to show faith and trust in this process

o Reinforced the leadership role of mana whenua in freshwater decision making in Tauranga Moana. Required the following:

§ Open and effective communication

§ Aligned work-streams with integrated outputs

§ Mana led decision making

§ Clear intentions around funding and resourcing

o The action plan was a commitment to action: would highlight the role of mana whenua in Toi Moana’s Essential Freshwater Policy Programme

o Important to understand and remember that Tauranga Moana would speak for Tauranga Moana.

10:34am – Commissioner Rolleston withdrew from the meeting.

 

Resolved

That the Tauranga Moana Advisory Group:

1.   Expresses its support for the Te Manatū Mō Te Taiao Te Mana o Te Wai funding application to the Ministry for the Environment under leadership of Pia Bennett to help build capacity for Ko WAI mātou!

McDonald/Tawhiao

CARRIED

7.     Ngā Whakamārama a Ngā Rōpu
Update from Partners

7.1    Ngāi Te Rangi

Ngāi Te Rangi Representative Charlie Tawhiao provided a verbal update:

Key Point:

·     Covid-19/Delta variant response planning/preparations had been occupying most of Ngāi Te Rangi’s resources over the past 6 months

·     Mahi for Deed Settlement for Tauranga Moana Iwi Collective/Hauraki Settlement claims was ongoing.  Kaumātua talks to re-establish relationships had made good progress

·     Reminded that the overlapping of interests had been a signal/symptom of relationships. However these have unfortunately been equated to western property interests, which required exclusive ownership

·     The two concepts “overlapping of interests” and “property interest” were not the same: the one was about relationship and the other about property ownership.  The overlapping of interests was more about the subtleties of relationships between people and places and the Crown seemed not to understand the difference

·     The concept of mana whenua was still widely misinterpreted. Iwi would continue to pursue relationship building and solving the challenges by means of tikanga.

7.2    Ngāti Pūkenga

Ngāti Pūkenga representative Keepa Smallman provided the following verbal update to the rūnanga:

Key Points:

·     Acknowledged the kōrero by Dean Flavell and Pia Bennett and the mana of the previous speakers

·     Was progressing well with the Land Development Remediation Project at Te Kapua Orchard in Welcome Bay

·     The process with Heritage New Zealand was ongoing.  It was robust and educational for the whānau involved

·     Another positive outcome had been that more land blocks were being restored as wetlands

·     Patai to the group regarding alternative ways of dealing with waste in the region, given the development and the impacts on waterways and communities. Noted that TCC and WBOPDC would respond accordingly when providing their respective updates.

7.3    Western Bay of Plenty District Council

Councillor Mark Dean provided a verbal update, highlighting the following:

·     Katikati Wastewater Treatment Plant Project was due to have wetlands de-slugged during the drier summer time

·     The Ōmokoroa to Te Puna Cycleway was due for completion early 2022

·     Construction of Ōmokoroa Domain’s new playground was planned for completion by Christmas 2021

·     Working alongside Sport Bay of Plenty, as part of the Bay of Plenty Spaces and Places Strategy, WBOPDC was looking at the development of a sub-regional plan for Water Sport/Recreational Facilities

·     The most significant work undertaken in 2021 had been the WBOPDC’s agreement to return ownership of the eastern end of Matakana Island to its ancestral owners, commonly known as Panepane Purakau

·     In response to Keepa Smallman’s question, acknowledged that further innovative work in terms of waste management in the region as part of future proofing was required.

7.4    Tauranga City Council

TCC Environmental Programme Leader Infrastructure, Radleigh Cairns’ verbal update highlighted TCC key work streams as follows:

Key Points:

·     Tauranga Water Watchers Plan

o Had replaced traditional outdoor watering restrictions which would now be in place all year round to help maintain the city’s water supply and provide everyone with clarity about how they could use water at home, at work, and in the community

o During December to March, sprinkler use would be banned

o The new plan was in response to three dry summers in a row which had taken a toll on groundwater levels in our region

·     Wairoa River Valley Strategy

o Developed jointly between WBOPDC, TCC, Tangata Whenua and the local community in 2005 the Wairoa River Valley Strategy was last reviewed in 2013 to incorporate Hapū management plans

o Considering the plans to develop Tauriko West, a further review had been programmed. Scoping discussions in early 2021 indicated that any review of the strategy should incorporate the whole of the Wairoa River catchment with the aim of creating a more comprehensive and sustainable management approach for the river and its tributaries

o In November an online hui was run to enable Wairoa River Hapū to gain a better understanding of BOPRC’s NPS-FM implementation process with a further BOPRC workshop scheduled for early in 2022. TCC to work with the Wairoa River Hapū representatives to establish next steps for the strategy review

·     Tauriko West Growth Area

o The structure plan for the Tauriko West growth area was well advanced with 3500 to 4000 dwellings expected when fully developed. TCC had continued to work with mana whenua through Te Kauae a Roopu building on the Cultural Values Assessment work already undertaken and how this would be incorporated by Council, developers, Ministry of Education and Waka Kotahi when developing the area

o Council was also working with Waka Kotahi on both the enabling works for the first 2000 dwellings and long term options for SH29/SH29A upgrades

o The rezoning of rural land to urban was currently being worked through with MfE regarding a proposed Streamlined Planning Process (SPP) while other workstreams such as infrastructure servicing, funding options for enabling works and spine road infrastructure provisions progress

o Timeframe for completion of the structure plan, the City Plan change process commencing and the lodgement of the comprehensive stormwater consent for the area with BOPRC was currently expected to be mid-2022

·     Fresh Water Management (FWM) Tool

o The FWM Tool was a model that would allow TCC to simulate the hydrological and water quality run off states of water supply streams and council’s stormwater network. It would enable council to predict future changes based on interventions options and climate change predictions supporting good decision making and investment decisions

o Key drivers to develop this tool included understanding the reliability of water supplies and exploring the effectiveness of various urban contaminant management options

o The FWM tool would support decision making on:

§ Re-consenting of existing water takes

§ Testing of BOPRC proposed target setting under the NPSFM and implications for TCC

§ Development of a project works programme to meet NPSFM objectives

§ TCC’s City Plan Review

o The contract for the work had been awarded and development of the tool would take around a year. Collaboration with BOPRC staff on the project was ongoing and would include providing data and reviewing of the tools outputs

·     Wastewater Management

o TCC’s Wastewater Management Review Committee would have a full complement of commissioners and tangata whenua representatives when assessing its work programme in early 2022. A key focus for members would be the Wastewater Programme Business Case (PBC)

o A review of the future of Te Maunga Wastewater Treatment Plants Outfall system provided an opportunity to take an all of system approach to considering investment in the network, plants and outfall

o The PBC would provide a road map for a preferred programme with the next stage being a long-list of programme options that would be considered against assessment criteria taking into account environmental, cultural and economic outcomes

o Multiple upgrades to Te Maunga Wastewater Treatment Plant were in various stages of progress to cater for growth

·     Kopurererua Stream Realignment

o The realignment of further sections of the Kopurererua and the reinstating of wetlands would have a number of benefits for the valley including:

§ Restoring fish and wildlife habitats

§ Reduce the impacts of flooding and stabilise downstream flows during dry spells

§ Improve water quality by allowing sediment washed downstream to settle out prior to entering the estuary and removing nutrients.

o The physical works on the two sections of realignment were due to start early 2022 with the contract having been awarded.

 

 

Item for Staff Follow Up:

·    TCC Staff to provide Cr Dally with further information on the recycling of number 5 plastic in the region.

7.5    Bay of Plenty Regional Council

Toi Moana General Manager, Integrated Catchments Chris Ingle outlined BOPRC priorities as follows:

Key Points:

·     High Court ruling on NES Freshwater – wetlands in the CMA

o The High Court last week ruled that the Freshwater Regulations also applied to natural wetlands in the Coastal Marine Area. Toi Moana was writing to MfE explaining the difficulties this decision may create

o Current mangrove seedling removal around Tauranga Harbour was previously undertaken as a permitted activity under the Regional Coastal Environment Plan, but the Freshwater Regulations take precedence over Regional Plan rules meaning that rule can no longer be used

o Fortunately, Toi Moana held a Resource Consent to control mangrove seedlings which expires in October 2023, so Toi Moana could continue with its seedling removal. The consent would be reapplied for in due course

·     Consenting Decisions

o Port of Tauranga Limited’s Stella Passage development proposal covered a 385m wharf extension and 1.8ha reclamation at Sulphur Point, wharf extensions 530m north and 388m south of the Tanker Berth and a 2.9ha reclamation on the Mount Maunganui wharves. The associated extension to the shipping channel covered 14.4ha and involved dredging up to 1,800,000m3 of material (of which 5.9ha and 800,000m3 was already consented). Port of Tauranga have sought direct referral to the Environment Court. Four submissions have been received with three in opposition, and one in support

o Independent commissioners have granted consent to Tauranga Bridge Marina to authorise the ongoing presence of the marina. The occupation of space in the coastal marine area by the marina infrastructure was specified as a controlled activity in the Coastal Plan, which meant that consent needed to be granted. Ngāti Kuku have appealed this decision

o Review of Ballance Agri-Nutrient Limited’s sulphur dioxide air discharge consent had been completed. The review has resulted in a reduction in discharge limits as well as new reporting and control conditions

·     Land Management

o Waitao Focus Catchment has had a significant investment from MPI’s One Billion Trees to incentivise land retirement upstream of the iconic Kaiate Falls and address swimmability issues. Over 30 hectares of waterway and critical source areas like wetland seeps have been retired from grazing and planted

o Kopurererua Focus Catchment work had ramped up in the last six months. Plans were underway to construct a detainment bund in the upper catchment for phosphorus and sediment retention. Catchment work was complimented by the joint project with TCC to reconnect a portion of the main Kopurererua channel into the flood plain

o Project with Ngai Tamarawaho and TCC to enhance and create habitat for inanga in the Koromiko wetland which ran parallel to the lower Kopurererua Stream. Project was funded by the Port of Tauranga’s Nga Matarae Trust

o Uretara & Te Mania Focus Catchments work continued to be supported in partnership by “Project Parore” catchment group. Early summer monitoring indications suggested that bacterial levels in the Uretara Henry Rd Ford site were below the “amber/alert” level of 540/100ml cfu, so far this bathing season.

In Response to Questions:

·     For data on swimmability in the Bay of Plenty’s rivers, lakes and beaches: Land Air Water Aotearoa (LAWA) Website: https://www.lawa.org.nz/explore-data/swimming/

·     Water Quality data for all monitored streams and rivers available via dashboard on Toi Moana’s Environmental Data Portal:  https://envdata.boprc.govt.nz/Data

 

8.     Ngā Whakamārama Te Papa Atawhai
Conservation Update

8.1    Department of Conservation

Item deferred to the next meeting.

11:25am - The meeting  adjourned.

11:40am - The meeting  reconvened.

 

9.     Whakahoutanga Kōrero
Verbal Updates

9.1

A long term vision for the Tauranga Moana Freshwater Management Unit

Presentation - Long Term Vision for Tauranga Moana Freshwater Management Unit PDF: Objective ID A4001636   

Presented by: Bay of Plenty Regional Council Toi Moana Senior Planner (Water Policy) Gemma Moleta and Senior Planner (Water Policy) Reuben Gardiner.

Key Points:

·    Overview of the National Objectives Framework

·    Currently looking at values and objectives across the region which generally fed into visions process

·    Visions under the National Policy Statement for Freshwater Management (NPSFM):

o Set in the Regional Policy Statement as an objective

o Set at a catchment, Freshwater Management Unit (FMU) or part of FMU level

o Goals to be ambitious but reasonable

o Set timeframes to achieve those goals

o Informed by history and environmental pressures

o Community and tangata whenua involvement

·    The process for visions

o What has been done

o Desktop collation

o Working draft option prepared

o Next steps:

§ Offer to discuss with/ receive feedback from iwi and hapū

§ E-panui/ sub regional hui

§ To meet with Tauranga Moana iwi partners

§ Online public engagement.

11:40am - Cr Bruning withdrew from the hui.

11:45am – Keepa Smallman withdrew from the hui.

 

Resolved

That the Tauranga Moana Advisory Group:

1       Receives the report, A long term vision for the Tauranga Moana Freshwater Management Unit.

Thompson/Nees

CARRIED

 

9.2

Port of Tauranga Update

Presented by: Dan Kneebone, Property & Infrastructure Manager Port of Tauranga.

Key Points:

·    Overview of progress made with reduction in the usage of Methyl Bromide at the Port of Tauranga (POT)

·    Methyl Bromide was used for fumigating containerised cargo and deck stow logs

·    Fumigation was undertaken at the POT by Genera who held resource consent for fumigation activities

·    POT and regulators required Genera to demonstrate compliance with regulations

·    Decline in the usage of Methyl Bromide since 2017

·    Current consent required Genera to apply Methyl Bromide recapture to 75% of all log stack operations and 100% of container operations

·    Genera had been fully compliant with these requirements

·    Furthermore, from 1 January 2022 POT would require that recapture technology be applied to 100% of all log stack fumigations

·    POT also encouraged debarking of logs - incentivised debarked logs through reduced environmental levies

·    Debarking contributed to Methyl Bromide reductions

·    Any remaining Methyl Bromide usage would need to be appropriately and compliantly managed.

 

Resolved

That the Tauranga Moana Advisory Group:

1       Receives the verbal report, Port of Tauranga Update.

Thompson/Dally

CARRIED

 

9.3

Maritime Operations Update

Presented by: Sarah Omundsen - General Manager, Regulatory Services

Key Points:

·    Update on Summer Marine Patrols in Tauranga Harbour: from Labour Weekend until the end of February – up to 400 patrols over the summer period

·    This summer maritime patrols would include mana whenua representatives from the Te Patuwai Tribal Committee, to help the hapū to build capacity in this area

·    Council was also supporting six rangatahi to complete a free marine science dive course which would include an introduction to marine ecosystems

·    Supported by eight summer students

·    Promoting safe boating

·    Toi Moana’s Maritime and Compliance teams continued to monitor compliance of the new Motiti Protection Area rules.

 

Resolved

That the Tauranga Moana Advisory Group:

1       Receives the report, Maritime Operations Update.

Thompson/Nees

CARRIED

 

10.   Ngā Pūrongo
Reports

Hei Pānui Anake
Information Only

10.1

2021/2022 Tauranga Moana Advisory Group Agenda Planner Update / 2022 Meeting Dates

Presented by: Chris Ingle – General Manager, Integrated Catchments.

Key Point:

·    TMAG partners were invited to provide topics for inclusion as future agenda items in 2022.

 

Items for Staff Follow Up:

·    A standing item “Update on SmartGrowth” be added to the 2022 Agenda Planner.

Minute Note:

Ngāti Ranginui representative Te Pio Kawe requested via email that the following be added to the 2022 Agenda Planner:

·    Development of a Tauranga Moana Marine Spatial Plan (Ōtawhiwhi to Ōtamarākau including coastal islands Tuhua and Mōtītī) as a component of the Toi Moana Marine Spatial Plan framework, current tāngata whenua information and data, resourced with an appropriate Iwi engagement plan.

 

 

Resolved

That the Tauranga Moana Advisory Group:

1       Receives the report, 2021/2022 Tauranga Moana Advisory Group Agenda Planner Update / 2022 Meeting Dates.

2       Notes the hui dates for 2022.

Nees/Thompson

CARRIED

 

11.   Ngā Take Tōmuri Hei Whakaaroaro
Consideration of Items not on the Agenda

11.1  Verbal Update – Seepage into the Tauranga Harbour

Presented by: Sarah Omundsen - General Manager, Regulatory Services

 

Key Points:

·    In November 2021 Toi Moana was notified of a discharge of an unknown yellow substance into the Tauranga Harbour adjacent to berths at the Port of Tauranga

·    The substance had a distinctly fatty like odour

·    On-site investigations at the time ruled out discharges from the presently docked vessels, hardstand areas on the Port or discharges into Tauranga City Council’s open stormwater drain network ‘upstream’ of the Port

·    Substance was being gobbled up by seagulls and dissipated quickly with the change in tides

·    Further enquiries were made with key Port contacts and TCC about potential recent discharges of contaminants to stormwater

·    In house tests performed on the samples at Toi Moana’s lab revealed the substance behaved the same as cooking oil/fats when either heat or cooler temperatures were applied to it.

 

12.   Rā Hui Whai Ake
Next Meeting Date

Friday 25 March 2022

12:15 pm – the meeting closed.

 

Confirmed 25 March 2022                                                                 

                                                                          Cr Matemoana McDonald

Chairperson, Tauranga Moana Advisory Group


 

 

 

Report To:

Regional Council

Meeting Date:

5 April 2022

Report Authoriser:

Doug Leeder

 

 

Chairperson's Report

 

Executive Summary

Since the preparation of the previous Chairperson’s Report (for the 17 February 2022 Council meeting) I have attended and participated in a number of meetings and engagements as Chairperson on behalf of the Bay of Plenty Regional Council (BOPRC).

This report sets out those meetings and engagements, outside of Council, Committee and Sub-Committee meetings, and highlights key matters of interest that I wish to bring to Councillors’ attention.

 

Recommendations

That the Regional Council:

1       Receives the report, Chairperson's Report.

 

1.        Purpose

The purpose of this report is to update Council on meetings and engagements, outside of Council, Committee and Sub-Committee meetings, I have attended and participated in as Chairperson. Also to highlight key matters that will be of interest to Councillors.

The following section summarises these meetings and engagements. I will provide further detail at the meeting in response to any questions you may have.

 

2.        Meetings and Engagements

Date

Meeting / Engagement

Comment

9 February

Meeting with Tauranga City Council Commissioner Chair Anne Tolley, and Western Bay of Plenty District Council Mayor Garry Webber - Tauranga

Attended.

Meeting with John Williamson, Ascari Partners – Videoconference

Mr Williamson is meeting with each council as part of Phase 2 of the SmartGrowth Funding and Financing Review.

16 February

Local Government New Zealand Reform Advisory Group - Videoconference

An opportunity to provide strategic input and guidance, and test the LGNZ overall reform strategy.

17 February

Local Government New Zealand Reforms Update for Mayors, Chairs and Chief Executives – Videoconference

Attended.

23 February

Future of Work: A roundtable discussion with Deputy Prime Minister Hon. Grant Robertson – Tauranga

Hosted by University of Waikato at the Tauranga campus, Minister Robertson addressed the Future of Work in New Zealand and the Government’s role in improving labour productivity.

24 February

Port of Tauranga Ltd Board Meeting – Mount Maunganui

Attended.

25 February

Regional Sector Group Meeting – Videoconference

Discussed the Resource Management and Three Waters Reforms; and the Future for Local Government Review.

Ministry for the Environment Director of Partnerships Eugene Berryman-Kamp also presented Te Mana o Te Wai – Implementation and Principles.

1 March

Bay of Plenty Regional Council meeting with the Future for Local Government Review Panel – Videoconference

Discussed the Future for Local Government Review. 

2 March

National Council Meeting – Videoconference

Attended.

3 March

Meeting with Wai Kōkopu Project Manager Alison Dewes and Interim Chair Andre Hickson - Videoconference

Attended.

Lakes Water Quality Society Annual General Meeting – Rotorua

Deniz Ozkundakci, the newly appointed Lakes Chair at University of Waikato presented Lake Research for the Rotorua Lakes.

11 March

Minister Nanaia Mahuta Announcement about the future governance of Tauranga City Council – Tauranga

Attended.

16 March

Meeting with Tauranga City Council Commissioner Chair Anne Tolley, and Western Bay of Plenty District Council Mayor Garry Webber - Videoconference

Discussed presentation by Pouroto Ngaropo.

22 March

SmartGrowth Leadership Group Meeting – Videoconference

Attended.

23 March

Meeting with Tauranga City Council Commissioner Chair Anne Tolley, and Western Bay of Plenty District Council Mayor Garry Webber - Tauranga

Attended.

25 March

Local Government New Zealand Zone Two Meeting – Videoconference

Discussed the Future for Local Government Review, Resource Management Reforms, and Local Government Elections.

 

 

 

 


 

 

 

Report To:

Regional Council

Meeting Date:

5 April 2022

Report Writer:

Tobias Fransson, Performance Analyst; Zhivan Alach, Organisational Performance Manager; Mark Le Comte, Principal Advisor, Finance and Mereana Toroa, Finance Support Team Lead

Report Authoriser:

Jackie Harris, People & Capability Lead

Mat Taylor, General Manager, Corporate

Purpose:

To provide elected members with an update on Regional Council’s performance in quarter two of the current financial year.

 

 

2021/22 Arotake Report: July 2021 to December 2021 Performance

 

Executive Summary

The Arotake report summarises council’s performance for the first half of this financial year, which is the first financial year driven by the performance goals and levels of service in our Long Term Plan 2021-2031. It has the following structure.

·          Highlights;

·          Service delivery summary; and

·          Financial summary.

For this quarter, we have also included additional information about how Regional Council has responded to COVID-19.

Approval is also sought in this paper for the Chief Executive to refinance borrowing and take out new borrowing in April 2022 that is above the Chief Executive’s delegated authority. All borrowing levels are within budget.

Approval is sought in this paper for Council to approve capital carry forwards from 2021/22 to draft Annual Plan 2022/23.

 

Recommendations

That the Regional Council:

1       Receives the report, 2021/22 Arotake Report: July 2021 to December 2021 Performance.

2       Approve carry forward of $15.5 million of capital expenditure budget from 2021/22 to draft Annual Plan 2022/23.

3       Approve the Chief Executive to execute borrowing of up to $70.5 million in April 2022 comprised of:

(a)  Refinancing current borrowing of $40.5 million;

(b)  New borrowing up to $30 million, depending on timing of Quayside Holdings Limited requirements under the Rangiuru Facility agreement

(c)  Complete any funds transfers associated with the above and in the general course of business.

4       Confirms the public be excluded on the grounds set out in the Local Government Official Information and Meetings Act 1987 from consideration of the following report attachments:

(a)  Bancorp Treasury Report Dec 2021 under Section 48(1)(a)(i) Section 7 (2)(b)(ii) as withholding the information is necessary to protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of the person who supplied or who is the subject of the information and that this attachment remain in Public Excluded.

(b)  Toi Moana Trust December 2021 under Section 48(1)(a)(i) Section 7 (2)(b)(ii) as withholding the information is necessary to protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of the person who supplied or who is the subject of the information and that this attachment remain in Public Excluded.

 

1.        Introduction

This report provides an overview of Council’s performance for the first half of the 2021/22 financial year (1 July 2021 – 31 December 2021).

The report has been included as Attachment 1 to this report and includes the following:

·     Highlights for the quarter, including progress against our three impact areas of climate change, partnerships with Māori, and community engagement;

·     Health and safety information, including how Council has responded to the potential effects of COVID-19 on staff;

·     Service delivery performance for the quarter;

·     Information about our people; and

·     Financial performance, including operating and capital expenditure, key budget variance analysis, forecast reserves, and an update on Treasury performance, including investments and borrowings.

Following this Council meeting, the Arotake report will be published on Council’s website.

In addition, this report seeks Council approval to delegate the Chief Executive to carry out borrowing arrangements outlined in this paper that is above the Chief Executive’s delegated authority.

1.1      Alignment with Strategic Framework

 

The Way We Work

We deliver value to our ratepayers and our customers.

The Arotake report ensures accountability of Regional Council, and thus the delivery of value to ratepayers and customers.

1.1.1    Community Well-beings Assessment

Dominant Well-Beings Affected

¨ Environmental

 

¨ Cultural

 

þ Social

 

¨ Economic

 

 

In providing information to the public about Regional Council’s performance, the Arotake report primarily contributes to social wellbeing in creating a well-informed local electorate.

 

2.        Highlights

2.1      Climate Change

·    Two community-led climate change adaptation projects, one from Maketū iwi collective and the other from Ngāi Tamawhariua Te Rereatukahia Marae, received funding from Regional Council.

·    A refreshed bus network was launched on Monday 15 November in Tauranga. The improved routing, and fewer passenger transfers, should improve patronage and thus decrease vehicle emissions.

2.2      Māori Participation

·    Council was involved in two projects nominated as finalists for the Māori Award in the 2021 Biosecurity Awards. These were the Ruawāhia/Mount Tarawera Wildling Pine Control Project, and the Kei Hea ngā Papaka project.

·    Working with Ngā Whenua Rāhui, trail cameras were placed at the Rotopotaka wetlands to monitor the different types of bird species present.

2.3      Community Participation

·    Three more applications for the Environmental Enhancement Fund were received, bringing the total amount requested to $315,000 against an annual budget of $300,000. In addition, four projects completed, covering pest trapping, track improvement, and weed control.

·    Te Puke High School volunteered for planting at the Te Pourepo o Kaituna Wetland Project, planting 600 natives on the day.

·    Volunteers from Regional Council, WSP, Sport Bay of Plenty, and Ngongotahā Stream Care planted over 800 native plants to restore the riparian margin of a section of Ngongotahā Stream.

2.4      Other Strategic Priorities

·    The new Regional Pest Management Plan (RPMP) 2020-2030 became fully operative on 7 December 2021. The RPMP sets the rules and framework for how pests like wallabies, woolly nightshade, and catfish are excluded, controlled, or eradicated.

·    A major upgrade of the outlet control mechanisms for water levels in Lake Ōkāreka was completed. The new consent in place allows for a higher water discharge rate, and new capital works include a replacement pipeline, canal inlet, and pipeline outlet.

·    A new trial was commenced on the Whakatāne River, to create spawning habitat for inanga (whitebait) to keep them safe from predators. Whitebait are the juveniles of six species of fish, four of which are classed as threatened or declining by DoC. The work will be completed in time for the inanga spawning season which takes place from late summer to early autumn.

2.5      Service Delivery

·    Consent processing achieved statutory timeliness targets despite another new record in terms of volumes processed, and also exceeded its customer satisfaction target by 3%;

·    Regional Park visitor numbers were up 11,000 on Quarter One, and 16.5% higher than the same quarter last year.

·    Bathing site monitoring commenced at the end of October, and through Quarter Two only two out of 756 required samples were missed.

·    Bus patronage improved by 8% in Quarter Two, with particularly good results for school student patronage.

3.        Financial Performance

Council is forecasting an end of year operating deficit of $15.1 million, which is $1.4 million higher than the budgeted deficit of $13.6 million. This is due to forecast operating revenue being $5 million lower than plan, and forecast operating expenditure being $3.5 million lower.

Following a deliverability review, Council is forecasting capital expenditure of $26.9 million. This is $7.4 million lower than the original budget of $34 million

3.1      Treasury

Council’s total investment portfolio is $210 million, comprising term deposits of $74.3 million, and call accounts / working capital of $32.5 million, Toi Moana Trust $45 million, Quayside (on-lend) $55.1 million.

Council has on-lent the first $5.1 million of the $100 million Rangiuru facility to Quayside. Quayside pays a 0.2% margin on the on-lending facilities. On-lending LGFA borrowing to Quayside achieves a lower interest rate than Quayside could gain from the market and is beneficial to the BOPRC group.

Council has borrowed $186 million from the Local Government Funding Agency with $55.1 million on-lent to Quayside. The remaining $130.9 million has been borrowed to fund capital expenditure, at 31 December 2021 $101.65 million is core debt, and $29.25 million is pre-funding invested in term deposits in line with forecast cashflow requirements.

Confidential Appendix 2 Bancorp Monthly Treasury Report December 2021 and Confidential Appendix 3 Toi Moana Trust Quarterly Update December 2021 provide further details of Council’s treasury performance.

3.2      Refinancing and New Borrowing

Council has $40.5 million of borrowing from the LGFA that matures on 25 April 2022 for a combination of Council core borrowing and on-lending to Quayside Holdings Limited under the approved General Facility Agreement. The total amount is required to be refinanced. In addition, approximately $30 million of new borrowing may be required in April for a combination of approved new Council borrowing and on-lending to QHL under the approved Rangiuru Facility Agreement.

In total, up to $70.5 million of borrowing may be required to be executed in April 2022. If borrowed on the same this would exceed the Chief Executive’s daily transaction limit of $40 million. It is recommended that Council approve the Chief Executive to execute the borrowing as set out. The final terms of borrowing will depend on updated independent treasury advice and the interest rates available at the time.

This is within the budgeted borrowing for year 1 of the LTP 2021-2031 and all transactions will comply with Treasury Policy limits.

3.3      Capital Carry Forwards

Capital expenditure is forecast to be underspent by $15.5 million in the 2021/22.

The under-spends are primarily due to delays outside the control of Council, these include the continuing impact of Covid-19, consent delays, negotiations with landowners, and supply chain delays.

Some of these budgeted underspends have been factored into future years through the Draft Annual Plan 2022/23.

A summary of the additional capital budget carry forwards of $15.5 million from 2021/22 to draft Annual Plan 2022/23 is shown in the table below. The Original Capital budget for 2021/22 of $34.5 million is shown, along with the Revised Capital Expenditure Budget 2021/22 of $50.1 million.

Table 1: Summary of Additional Capital Expenditure Budget 2021/22 Carry Forward Request

 

Table 2: 2021/22 Capital Project Budgets Requested to Carry Forward to Draft Annual Plan 2022/23

 

4.        Considerations

4.1      Risks and Mitigations

There are no direct risk implications arising as a result of this report.

4.2      Climate Change

The matters addressed in this report are of a procedural nature and there is no need to consider climate change impacts.

4.3      Implications for Māori

There are no implications for Māori arising as a result of this report.

4.4      Community Engagement

 

Engagement with the community is not required.

4.5      Financial Implications

 

Staff are also updating the draft financial forecasts for 2022/23 as part of the development of the Draft Annual Plan 2022/2023. This will incorporate anticipated impacts of rising inflation, and the outcome of a deliverability review of the capital works programme which will may also impact in-year 2021/22 monitoring results.

5.        Next Steps

Following this Council meeting, the Arotake report will be published on Council’s website. The Chief Executive will, if approved, execute treasury transaction and sign legal documents as discussed in section 3.2.

Staff will update, if approved, the capital carry forwards in the 2021/22 Budget, and Draft Annual Plan 2022/23.

Attachments

Attachment 1 - Arotake Tuarua 2021-2022 Q2

Attachment 2 - Bancorp Treasury Report Dec 2021 (Public Excluded)

Attachment 3 - Toi Moana Trust December 2021 (Public Excluded)   


Regional Council                                                                             5 April 2022

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Regional Council                                                                             5 April 2022

 

Item 9.2

Public Excluded Attachment 2

Bancorp Treasury Report Dec 2021


Regional Council                                                                             5 April 2022

 

Item 9.2

Public Excluded Attachment 3

Toi Moana Trust December 2021


 

 

 

Report To:

Regional Council

Meeting Date:

5 April 2022

Report Writer:

Mark Le Comte, Principal Advisor, Finance and Kumaren Perumal, Chief Financial Officer

Report Authoriser:

Mat Taylor, General Manager, Corporate

Purpose:

For Council to receive Quayside Holdings Limited draft Statement of Intent 2022/23. For Council to receives Quayside Holdings Limited Half Yearly report.

 

 

Quayside Holding Limited draft Statement of Intent 2022-2025 and Half Yearly Report

 

Executive Summary

Quayside Holdings Limited (QHL) has delivered its draft Statement of Intent 2022 - 2025 which sets out objectives, and the nature and scope of activities, and the performance targets, and financial forecasts for the next three financial years. Quayside has also delivered a suite of draft Statements of Intent for a range of related companies.

Quayside Holdings Limited has also delivered its Half Yearly Report for the period ending 31 December 2021.

 

Recommendations

That the Regional Council:

1       Receives the report, Quayside Holding Limited draft Statement of Intent 2022-2025 and Half Yearly Report for the period ending 31 December 2021.

2       Receives and notes the presentation by Quayside Holdings Limited.

 

1.        Introduction

QHL is the ‘investment arm’ of Bay of Plenty Regional Council and is 100% owned Council subsidiary. QHL manages Council’s 54% shareholding in the Port of Tauranga, other commercial ventures and manages the Toi Moana Fund on behalf of Council.

QHL returns an annual dividend to Council that is used to benefit regional ratepayers from across the Bay of Plenty region by reducing their general rates requirement.

1.1      Legislative Framework

The Local Government Act (2002) (LGA) sets the requirements, timeframes and general process for Statements of Intent. Every Council Controlled Organisation must prepare and adopt a Statement of Intent, noting that a Statement of Intent may include and apply to 2 or more related Council Controlled Organisations per LGA s64 (3) (b).

In addition to the Statement of Intent, Council may choose to set a Statement of Expectations under LGA s64B and/or require additional plans such as an asset management plan or thematic plan under LGA s64A. Council approved a Statement of Expectations at the 16 Dec 2021 meeting.

As a brief summary of the process set in LGA Schedule 8:

1.   CCO Board delivers a draft Statement of Intent by 1 March. (completed)

2.   The shareholders to deliver comments by 1 May

3.   The CCO Board considers comments

4.   The CCO Board delivers the completed Final Statement of Intent to the shareholders before 1 July

5.   The shareholders may, by written notice, extend the deadlines by up to one month.

The shareholders do not have legislative mandate to approve the Statement of Intent. However, the shareholders may, by written resolution, require the CCO Board to modify the Statement of Intent, provided that the modifications are:

1.   Consistent with the objectives of the CCO’s constitution, and

2.   Lawful

The CCO Board must be consulted on the proposed content of the resolution before it is made. The Board must prepare and adopt a modified Statement of Intent as soon as practicable after receiving a resolution from their shareholders.

 

1.2      Alignment with Strategic Framework

 

A Healthy Environment

 

Freshwater for Life

 

Safe and Resilient Communities

 

A Vibrant Region

We work with and connect the right people to create a prosperous region and economy.

The Way We Work

We look to partnerships for best outcomes.

QHL provides council with commercial and financial expertise to optimise the value of its investments and promote regional benefit through its investments.

1.2.1    Community Well-beings Assessment

Dominant Well-Beings Affected

¨ Environmental

 

¨ Cultural

 

¨ Social

 

þ Economic

Medium - Positive

 

The dividend from QHL allows for rates to be reduced. The dividend and capital growth of the investment portfolio provides for intergeneration equity.

 

2.        Draft Statement of Intent 2022/23

QHL has delivered a cover letter and draft Statement of Intent for QHL (attachment 1 and 2), cover letter and draft Statement of Intent for the Toi Moana Trust (attachments 3 and 4) and draft Statements of Intent for a portfolio of companies in which QHL holds 50% or greater of the shareholding.

3.        Half Yearly Report for the period ending 31 December 2021

QHL has delivered its Half Yearly report for the period ending 31 December 2021, attachment 5. The Toi Moana Trust Half Yearly for the period ending 31 December 2021 report is included with the Arotake report as a confidential attachment.

QHL will present its current performance as part of the draft SOI discussion.

4.        Considerations

4.1      Risks and Mitigations

The major risk is potential misalignment between the final Statements of Intent for QHL and the Council’s budget. Feedback on the statements of intent, and the ability to direct changes mitigates this.

The commercial value of the QHL portfolio is subject to fluctuations in value and should be managed with a focus on diversification and long term value.

 

4.2      Climate Change

The matters addressed in this report are of a procedural nature and there is no need to consider climate change impacts.

 

4.3      Implications for Māori

QHL state that:

Our intentional objective to broaden our contribution to Māori specific opportunities in the region is an exciting next step for Quayside. We have taken on a senior advisor as Te Ahurei Māori to support our embracing this journey of engagement and understanding of Te Ao Māori.

 

4.4      Community Engagement

 

Engagement with the community is not required as the recommended proposal / decision [relates to internal Council matters only].

 

4.5      Financial Implications

If the recommendation is adopted by Council, will it result in:

-   Unbudgeted work during the current financial year?

-   Unbudgeted work for any of the years remaining in the current Long Term Plan?

If the answer is ‘no’ to both questions please select the dropdown option 1 and complete appropriately.

If the answer is ‘yes’ to either question please select “Budget Implications” in the building block below and liaise with your Management Accountant in order to complete the Financial Impact table.

 

Final budget implications will be refined and discussed as part of the Council’s Annual Plan 2022/2023 deliberations, and financial briefings with QHL.

 

5.        Next Steps

Next Steps: What next? What resources are needed? Further analysis? Timeframes ahead. Any consultation planned. Remind Council of the process ahead. Next update to Council?

Conclusion: Short concluding remarks. Referring back to recommendations. No new content.

QHL’s Half Year Report for the period ending 31 December 2021 has been published on QHL’s website and will also be published on Council’s website.

Staff will work with QHL and provide any required feedback on QHL’s Draft Statement of Intent 2022/23, and this will be sent by 1 May 2022.

Attachments

Attachment 1 - QHL Response to Statement of Expectations

Attachment 2 - QHL draft Statement of Expectations 2022-2025

Attachment 3 - Toi Moana Draft Covering Letter

Attachment 4 - Toi Moana Trust draft Statement of Intent

Attachment 5 - QHL Half Yearly report  

 


Regional Council                                                                             5 April 2022

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Regional Council                                                                             5 April 2022

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Regional Council                                                                             5 April 2022

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Regional Council                                                                             5 April 2022

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Regional Council                                                                             5 April 2022

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Report To:

Regional Council

Meeting Date:

5 April 2022

Report Writer:

Mark Le Comte, Principal Advisor, Finance

Report Authoriser:

Mat Taylor, General Manager, Corporate

Purpose:

For Council to receive the BOPLASS draft Statement of Intent and Half Yearly report.

 

 

Bay of Plenty Local Authority Shared Services - draft Statement of Intent and Half Yearly report

 

Executive Summary

Bay of Plenty Local Authority Shared Services (BOPLASS) has delivered its draft Statement of Intent 2022-2025 (SOI) which sets out objectives, and the nature and scope of activities, and the performance targets, and financial forecasts for the next three financial years.

Bay of Plenty Local Authority Shared Services has also delivered its Half Yearly Report for the period ending 31 December 2021.

 

Recommendations

That the Regional Council:

1       Receives the report, Bay of Plenty Local Authority Shared Services - draft Statement of Intent and Half Yearly report.

2       Agrees that no formal feedback is required on the draft BOPLASS Statement of Intent 2022-2025.

 

1.        Introduction

BOPLASS has delivered its draft SOI). Council, as a shareholder, has the option to provide comments for the BOPLASS Board to consider as part of preparing the final SOI.

1.1      Legislative Framework

The planning and reporting requirements for Council Controlled Organisations (CCOs) are set in the Local Government Act.

Each CCO must deliver a Half Yearly report to its shareholders and this report must be published on an internet site maintained by or on behalf of the council.

Each CCO must deliver a draft SOI to its shareholders on or before 1 March in the year preceding the financial year to which the draft SOI relates. Council may provide feedback on the draft SOI to the CCO on or before 1 May and the final SOI must be delivered before 30 June. The shareholders may, by written notice, extend these timeframes by up to one month.

1.2      Alignment with Strategic Framework

 

A Healthy Environment

 

Freshwater for Life

 

Safe and Resilient Communities

 

A Vibrant Region

 

The Way We Work

We look to partnerships for best outcomes.

BOPLASS provides opportunities for efficiency and effectiveness with other councils in the Bay of Plenty through collaboration and shared services.

1.2.1    Community Well-beings Assessment

Dominant Well-Beings Affected

¨ Environmental

 

¨ Cultural

 

¨ Social

 

þ Economic

Low - Positive

 

Potential cost savings through BOPLASS result in lower costs to councils and ratepayers.

 

2.        Draft Statement of Intent 2022-2025

BOPLASS has provided a covering letter and draft SOI 2022-2025, attachments 1 and 2 respectively.

Staff consider that there are no material changes to the intent and direction of BOPLASS compared to previous SOIs. BOPLASS is projecting a balanced budget in each of the three financial years covered in the draft SOI.

Council may choose to provide formal feedback on the draft SOI or continue to work through the matters of interest via our appointed Director and the BOPLASS Board.

3.        Half Yearly Report for the period ending 31 December 2021

BOPLASS has delivered its Half Yearly report, attachment 3. BOPLASS considers it is on track to achieve its work programme for 2021/22, and this is reflected in project expenditure and revenue being ahead of budget.

The BOPLASS Annual Report 2020/2021 remains outstanding pending availability of Audit NZ staff.

4.        Considerations

4.1      Risks and Mitigations

There are no significant risks associated with this matter/subject/project/initiative.

4.2      Climate Change

The matters addressed in this report are of a procedural nature and there is no need to consider climate change impacts.

4.3      Implications for Māori

There are no direct implications for Māori that are different to implications for the general community. BOPLASS recognises the importance of social procurement and will continue to consider the broader social, cultural and environmental outcomes as part of its procurement process

 

4.4      Community Engagement

 

Adobe Systems

INFORM

Whakamōhio

To provide affected communities with balanced and objective information to assist them in understanding the problems, alternatives and/or solutions.

 

The BOPLASS Half Yearly report for the period ending 31 December 2021 and final SOI are required to be published on Council’s website. A link to the BOPLASS webpage that discloses this information is provided on Council’s website.

4.5      Financial Implications

If the recommendation is adopted by Council, will it result in:

-   Unbudgeted work during the current financial year?

-   Unbudgeted work for any of the years remaining in the current Long Term Plan?

If the answer is ‘no’ to both questions please select the dropdown option 1 and complete appropriately.

If the answer is ‘yes’ to either question please select “Budget Implications” in the building block below and liaise with your Management Accountant in order to complete the Financial Impact table.

There are no material unbudgeted financial implications and this fits within the allocated budget.

5.        Next Steps

Next Steps: What next? What resources are needed? Further analysis? Timeframes ahead. Any consultation planned. Remind Council of the process ahead. Next update to Council?

Conclusion: Short concluding remarks. Referring back to recommendations. No new content.

Staff will continue to work with BOPLASS on projects that have potential benefit.

Attachments

Attachment 1 - BOPLASS draft SOI Covering Letter

Attachment 2 - BOPLASS draft SOI 2022-2025

Attachment 3 - BOPLASS Haly Yearly Report Dec 2021   


Regional Council                                                                             5 April 2022

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Regional Council                                                                             5 April 2022

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Regional Council                                                                             5 April 2022

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Report To:

Regional Council

Meeting Date:

5 April 2022

Report Writer:

Mark Le Comte, Principal Advisor, Finance and Kumaren Perumal, Chief Financial Officer

Report Authoriser:

Mat Taylor, General Manager, Corporate

Purpose:

For Council to receive the Local Government Funding Agency Limited’s draft Statement of Intent and Half Yearly report.

 

 

Local Government Funding Agency Limited - draft Statement of Intent 2022-2025 and Half Yearly report

 

Executive Summary

The Local Government Funding Agency Limited (LGFA) has delivered its draft Statement of Intent 2022 - 2025 (SOI) which sets out the company’s objectives, nature and scope of activities, performance targets and financial forecasts for the next three financial years.

The LGFA has also delivered its Half Yearly Report for the period ended 31 December 2021.

 

Recommendations

That the Regional Council:

1       Receives the report, Local Government Funding Agency Limited - draft Statement of Intent 2022-2025 and Half Yearly report for the period ended 31 December 2021.

2       Agrees that no formal feedback is required on the Local Government Funding Agency Limited’s draft Statement of Intent 2022-2025.

 

1.        Introduction

The LGFA has delivered its draft SOI. Council, as a shareholder, has the option to provide comments for the LGFA Board to consider as part of preparing the final SOI.

The draft SOI has been reviewed by the LGFA Shareholders’ Council, including our representative The Regional Council’s CFO, Kumaren Perumal, who is the Chair of the Shareholders’ Council. The Shareholders’ Council fully support the company’s direction and objectives set out in the draft SOI and have no substantive concerns or feedback.

1.1      Legislative Framework

The planning and reporting requirements for Council Controlled Organisations (CCOs) are set in the Local Government Act.

Each CCO must deliver a Half Yearly report to its shareholders and this report must be published on an internet site maintained by or on behalf of the council.

Each CCO must deliver a draft SOI to its shareholders on or before 1 March in the year preceding the financial year to which the draft Statement of Intent relates. Council may provide feedback on the draft SOI to the CCO on or before 1 May and the final Statement of Intent must be delivered before 30 June. The shareholders may, by written notice, extend these timeframes by up to one month.

1.2      Alignment with Strategic Framework

 

A Healthy Environment

 

Freshwater for Life

 

Safe and Resilient Communities

 

A Vibrant Region

 

The Way We Work

We look to partnerships for best outcomes.

The LGFA provides access to low-cost debt financing and manages market debt issuance for councils.

1.2.1    Community Well-beings Assessment

Dominant Well-Beings Affected

¨ Environmental

 

¨ Cultural

 

¨ Social

 

þ Economic

 

 

The low cost of borrowing available through the LGFA provides savings for Council compared to other arrangements which helps to keeps rates low.

 

2.        Draft Statement of Intent 2022-2025

LGFA has provided a covering letter and draft SOI, attachments 1 and 2 respectively. The draft SOI has been reviewed by the LGFA Shareholder Council and they have no major comments. Key points from the draft SOI include:

•    Projected Net Operating Gain of $9.9 million, $11.7 million, and $10.0 million for the next three years. Caution should be placed on emphasis on the Year Three (2024-2025) forecast given the amount of bonds and loans that mature over the next three years.

•    In line with LGA requirements council borrowing projections in 2021-31 Long Term Plans does not assume Three Water reform entities are established.

 

•    Council borrowing and LGFA bond issuance forecasts in the 2023-2024 and 2024-2025 financial years may change depending upon whether the reforms proceed and how councils change their borrowing behaviour in response to those reforms.

 

•    LGFA estimates it would have between $4 billion and $5 billion of Three Waters related lending by 1 July 2024.

 

•    The SOI performance targets are the same as the targets in the prior year SOI with additional targets included to improve sustainability outcomes within LGFA and assist the sector in achieving sustainability and climate change objectives.

3.        Half Yearly report for the period ended 31 December 2021

LGFA has delivered a covering letter and its Half Yearly report for the period ended 31 December 2021, attachments 3 and 4. Key points from the Half Yearly report include:

•    LGFA has undertaken its first lending directly to a CCO. Staff and Quayside are investigation whether direct lending from the LGFA to Quayside is preferable to the current on-lending arrangement.

 

•    LGA has completed its first Green, Social and Sustainable (GSS) loans. GSS loans provide a discounted borrowing margin for eligible projects. Currently, these loans arrangements are best suited to projects of a larger scale than Council normally undertakes. Also, there are increased administration and compliance work. This is an area of likely future maturity and investigation, to determine applicability of these loans to BOPRC capital projects.

 

•    LGFA made a Net Operating Profit for the six-month period of $5.94 million. LGFA has $16.36 billion of assets and Shareholder Equity of $99.82 million as at 31 December 2021.

 

•    The company met 8 out 10 of its performance targets for the period ending 31 December 2021.

4.        Considerations

4.1      Risks and Mitigations

There are no significant risks associated with this matter/subject/project/initiative. Council is a guarantor of LGFA loans, however, the risk of default by other councils is minimal.

4.2      Climate Change

The matters addressed in this report are of a procedural nature and there is no need to consider climate change impacts. The LGFA has commenced providing Green, Social and Sustainable Loans.

 

4.3      Implications for Māori

Impacts for Māori are the same as impacts for the general community.

4.4      Community Engagement

 

Engagement with the community is not required as the recommended proposal / decision [relates to internal Council matters only].

 

The LGFA Half Yearly report and final Statement of Intent are required to be published on Council’s website. This is complied with via a link to the LGFA webpage that has this information.

 

4.5      Financial Implications

If the recommendation is adopted by Council, will it result in:

-   Unbudgeted work during the current financial year?

-   Unbudgeted work for any of the years remaining in the current Long Term Plan?

If the answer is ‘no’ to both questions please select the dropdown option 1 and complete appropriately.

If the answer is ‘yes’ to either question please select “Budget Implications” in the building block below and liaise with your Management Accountant in order to complete the Financial Impact table.

There are no material unbudgeted financial implications and this fits within the allocated budget.

5.        Next Steps

Next Steps: What next? What resources are needed? Further analysis? Timeframes ahead. Any consultation planned. Remind Council of the process ahead. Next update to Council?

Conclusion: Short concluding remarks. Referring back to recommendations. No new content.

Staff will continue to work with LGFA on funding requirements.

Attachments

Attachment 1 - LGFA draft SOI 2022-2025 Covering Letter

Attachment 2 - LGFA draft SOI 2022-2025

Attachment 3 - LGFA Half Yearly report Covering Letter

Attachment 4 - LGFA Half Yearly report  

 


Regional Council                                                                             5 April 2022

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Regional Council                                                                             5 April 2022

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Regional Council                                                                             5 April 2022

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Regional Council                                                                             5 April 2022

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Report To:

Regional Council

Meeting Date:

5 April 2022

Report Writer:

Tone Nerdrum Smith, Committee Advisor

Report Authoriser:

Mat Taylor, General Manager, Corporate

Purpose:

To decide on the order of candidate names on the voting papers

 

 

Order of Candidate Names on Voting Papers - 2022 Local Authority Triennial Elections

 

Executive Summary

In preparation for the 2022 Local Authority Triennial Elections, Council may choose to pass a resolution on its preferred option for the order of candidates’ names on the voting documents. If no resolution is passed, the names must be arranged in alphabetical order.

 

Recommendations

That the Regional Council:

1       Receives the report, Order of Candidate Names on Voting Papers - 2022 Local Authority Triennial Elections.

2       Selects either:

·     Alphabetical by surname; OR

·     Pseudo-random; OR

·     Random

for the order of candidate names on the 2022 local authority triennial elections and any subsequent by-elections.

 

1.        Introduction

Under the Local Electoral Regulations 2001, Regulation 31, Council may choose to pass a resolution on its preferred option for the order of candidates’ names as they will appear on voting documents. If no resolution is passed, the names must be arranged in alphabetical order. 

The three options for the order of candidates’ names are:

1.  Alphabetical order of surname

2.  Pseudo-random order, or

3.  Random order.

Pseudo random is where the candidates’ names are drawn out of a hat, and they appear on each voting paper in the order drawn.

Random order results in each individual voting paper having a different random ordering of candidates’ names.

For the 2016 and 2019 elections, Council used the random order of surname option.

There is no difference in cost for the three order options.

1.1      Legislative Framework

Passing a resolution regarding the order of candidate’s names aligns with the provisions of the Local Electoral Act 2001 and the Local Electoral Regulations 2001, Regulation 31.

1.2      Alignment with Strategic Framework

 

A Healthy Environment

 

Freshwater for Life

 

Safe and Resilient Communities

 

A Vibrant Region

We work with and connect the right people to create a prosperous region and economy.

The Way We Work

We deliver value to our ratepayers and our customers.

1.2.1    Community Well-beings Assessment

Dominant Well-Beings Affected

¨ Environmental

 

¨ Cultural

 

¨ Social

Low - Positive

¨ Economic

 

 

 

2.        Outline of the Three Options

2.1      Option 1: Alphabetical Order

Alphabetical order is simply listing candidate names alphabetically.

To note:

·     It may be easier for voters to find a candidate name;

·     The order of candidates on the voting document matches the order of candidates listed in the candidate directory (candidate profile statements);

·    There is an argument that the alphabetical order of candidate names may favour candidates with names in the first part of the alphabet.

 

2.2      Option 2: Pseudo-Random Order

Pseudo-random order is where candidate names are randomly selected, and the order selected is the order appearing on all voting documents relevant to that issue. The names are randomly selected by a method such as drawing names out of a hat.

To note:

·     The candidate names appear in mixed order (not alphabetical) on the voting document;

·     The order of candidates on the voting document does not match the candidates listed in the candidate directory (candidate profile statements) which is alphabetical;

·     Possible confusion as specific candidate names are not easily found, particularly where there are a large number of candidates.

2.3      Option 3: Random Order

Random order is where all candidate names are randomly selected, and the order of names is different on every voting document. The names are randomly selected by computer so that the order of names is different on each voting document.

The random order enables names to be placed on each issue in a completely unique order on each voting document.

To note:

·     The candidate names appear in mixed order (non-alphabetical) on the voting document;

·     The order of candidates on the voting document does not match the candidates listed in the candidate directory (candidate profile statements) which is alphabetical;

·     Possible confusion as specific candidate names are not easily found, particularly where there are a large number of candidates.

 

3.        Tauranga Constituency

With the Local Government Minister’s recent decision to appoint Commissioners until July 2024, there will not be a Tauranga City Council election in October 2022. The Government had also previously announced the disestablishment of the District Health Boards. The implication of this is that BOPRC Tauranga Constituency candidates will be the only names appearing on the voting papers for Tauranga City voters.

4.        Considerations

4.1      Risks and Mitigations

There are no significant risks associated with this matter/subject/project/initiative.

4.2      Climate Change

The matters addressed in this report are of a procedural nature and there is no need to consider climate change impacts.

 

4.3      Implications for Māori

The decision sought is of a procedural nature and does not have a direct implication for Māori.

 

4.4      Community Engagement

 

Engagement with the community is not required as the decision sought is of a procedural nature..

 

 

4.5      Financial Implications

If the recommendation is adopted by Council, will it result in:

-   Unbudgeted work during the current financial year?

-   Unbudgeted work for any of the years remaining in the current Long Term Plan?

If the answer is ‘no’ to both questions please select the dropdown option 1 and complete appropriately.

If the answer is ‘yes’ to either question please select “Budget Implications” in the building block below and liaise with your Management Accountant in order to complete the Financial Impact table.

As there is no financial cost variance between the way in which candidate names appear on the voting paper, the decision does not impact the current allocated budget.

 

 

5.        Next Steps

Next Steps: What next? What resources are needed? Further analysis? Timeframes ahead. Any consultation planned. Remind Council of the process ahead. Next update to Council?

Conclusion: Short concluding remarks. Referring back to recommendations. No new content.

The voting papers for the 2022 Local Authority Elections will be distributed in the week 16 – 21 September 2022. The voting period opens 16 September 2022 and closes 12noon, Saturday 8 October 2022.