Open Minutes
Commencing: Wednesday 8 June 2022, 9.30 am
Venue: Council Chambers, Regional House, 1 Elizabeth Street, Tauranga and via Zoom (Audio Visual Meeting)
Chairperson: Commission Chair Anne Tolley – Tauranga City Council (for this meeting)
Members: Mayor Steve Chadwick – Rotorua Lakes Council (via Zoom)
Mayor Judy Turner – Whakatāne District Council
Chairman Doug Leeder – Bay of Plenty Regional Council
Mayor Garry Webber – Western Bay of Plenty District Council (via Zoom)
Mayor Lyn Riesterer – Ōpōtiki District Council
Mayor Malcolm Campbell – Kawerau District Council
In Attendance: Deputy Mayor Faylene Tunui – Kawerau District Council
Deputy Chair Jane Nees – Bay of Plenty Regional Council
Geoff Williams - Chief Executive, Rotorua Lakes Council (via Zoom)
Stephanie O'Sullivan - Chief Executive, Whakatāne District Council
Sarah Omundsen – General Manager Regulatory Services, Bay of Plenty Regional Council
Fiona McTavish - Chief Executive, Bay of Plenty Regional Council
Aileen Lawrie - Chief Executive; Ōpōtiki District Council
Marty Grenfell - Chief Executive; Tauranga City Council
Russell George - Chief Executive; Kawerau District Council
Cr Andrew von Dadelszen – Bay of Plenty Regional Council (via Zoom), Cr Bill Clark – Bay of Plenty Regional Council (via Zoom)
Sam Fellows - Manager: Sustainability and Waste, Tauranga City Council (TCC); Ezra Shuster - Regional Public Service Commissioner (via Zoom), Jacqui Rolleston-Steed – Regional Commissioner Advisor, Bay of Plenty Regional Council (via Zoom), Tone Nerdrum Smith – Committee Advisor
1. Opening and Welcome by Commission Chair Anne Tolley - Tauranga City Council
Commission Chair Tolley welcomed those present, both in person and via Zoom, and advised that the meeting was being recorded and that the recording would be available on the BOPRC website after the meeting via this link: https://www.youtube.com/watch?v=gCYsRp5Xtuk
2. Apologies
That the Bay of Plenty Mayoral Forum: 1 Accepts the apologies from Mayor David Trewavas – Taupō District Council (entire meeting); Chairman Doug Leeder – Bay of Plenty Regional Council (early departure); Gareth Green - Chief Executive, Taupō District Council (entire meeting); John Holyoake - Chief Executive, Western Bay of Plenty District Council (entire meeting) and Stephanie O'Sullivan - Chief Executive, Whakatāne District Council (late arrival) tendered at the meeting. CARRIED |
3. Items not on the Agenda
Additional Item/Item Not on the Agenda |
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That the Bay of Plenty Mayoral Forum: 1 Accepts the inclusion of the item: Recognition of Retiring Mayors on this agenda and note that it is added as the 9 September 2022 Mayoral Forum meeting may not proceed; 2 Agrees that this item be covered first on the agenda. CARRIED |
4. Minutes
Minutes to be Confirmed
Bay of Plenty Mayoral Forum Minutes - 15 October 2021 |
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That the Bay of Plenty Mayoral Forum: 1 Confirms the Bay of Plenty Mayoral Forum Minutes - 15 October 2021 as a true and correct record. CARRIED |
10.05am – Chairman Leeder withdrew from the meeting.
5. Presentations
Trade Waste Strategy Presentation - Regional Waste Strategy - Te Maunga Redevelopment - Mayoral Forum 8 June 2022: Objective ID A4115529 ⇨ Presented by Sam Fellows - Manager: Sustainability and Waste, Tauranga City Council. |
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Key Points: · The existing Te Maunga Transfer Station catered for the local population only, rather than the wider region · Recognised the need to improve the co-operation across the region · Noted the standardisation of kerbside waste collection in Tauranga and Western Bay of Plenty, which now also included food waste · The planned upgrade would make the facility more automated, which would be less labour intensive and increase safety · The ‘Tinker Shed’ would provide an opportunity for community interaction and initiatives, e.g. working with older machinery etc. · Total cost for the upgraded facility was estimated to $40M, whereof $15M would be carried by TCC. However, discussions could take place regarding regionwide funding/contribution · Careful planning had been undertaken for the Te Maunga facility to ensure it was fit for purpose; could withstand climatic changes; and that it would not leach/contaminate into the surrounding area · Important to recognise and be respectful of the cultural significance of the surrounding area · The new facility would have provisions for safe asbestos collection and storage, which was currently not available · Future-proofing for waste minimisation and management was a priority of the Ministry for the Environment. Key Points - Members: · The facility’s location at Truman Lane provided opportunities for co-operation with KiwiRail, which should be further explored · Emphasised the importance of capturing the agricultural waste from the wider region, e.g. with an upgraded station in Paengaroa · Region wide co-operation would garner support from central government · Encouraged the facility be installed with a roof from the beginning to minimise/eliminate odour and dust complaints · Considered that a regionally applied rate would be both fair and in recognition of the facility’s wide benefit · Mana whenua needed to be involved at a concept design stage, rather than engagement taking place at the later detail design stage · Suggested approaching the Ministry for the Environment to seek support towards the new facility, emphasising the regional approach and co-operation. |
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That the Bay of Plenty Mayoral Forum: 1 Directs the Bay of Plenty Local and Regional Authority staff to work together in the development of a Regional Waste Strategy. CARRIED |
Ōpōtiki Harbour Project Update Presentation - Opotiki Harbour Update - Mayoral Forum 8 June 2022: Objective ID A4115537 ⇨ Presented by Mayor Lyn Riesterer - Ōpōtiki District Council. |
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· Harbour Development · Ōpōtiki Aquaculture – Spatial Plan · Ōpōtiki Harbour Conceptual Image · Overview of Harbour Area · Eastern and Western Sea Walls · Harbour Timeline · Rock Supply · Hanbar Production on site · Challenges · Local Employment · Business Confidence Growing · Open Ocean – Whakatōhea Mussel Processing Plant. Key Points - Members: · Recognised the support and perseverance of both the current and previous Mayor (John Forbes) in this project.
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11.20am – The meeting adjourned.
11.36am – The meeting reconvened.
Update on Waiariki Bay of Plenty Regional Leadership Group Presentation - Waiariki BoP Regional Leadership Group - Mayoral Forum 8 June 2022: Objective ID A4115572 ⇨ |
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Presented by Ezra Shuster – Regional Public Service Commissioner and Jacqui Rolleston-Steed – Regional Commissioner Advisor, seconded from Bay of Plenty Regional Council (both via Zoom). Key Points - Presentation: · Public Service Leadership o The Why o What is it and How · Covid Protection Framework · Regional Leadership · Group – BOP: What was said? o Purpose o Issues & Concerns o People o Working Well & Opportunities. 11.42am – Chief Executive Fiona McTavish entered the meeting. Key Points/In Response to Questions: · The spatial boundaries for the Leadership Group were set by Iwi and did not necessarily follow geographical boundaries · The waka approach encouraged and fostered co-operation across the wider Bay of Plenty rohe. Key Points - Members: · Recognised the poverty/social issues resulting from Covid and the long-term effects it would have · Local government had been forced to rapidly adapt to continue to deliver the four wellbeings to its communities during and after Covid. |
Update on Resource Management Reforms Presentation - RM Reforms Update - Mayoral Forum 8 June 2022: Objective ID A4115540 ⇨ Presented by Chief Executive Aileen Lawrie – Ōpōtiki District Council. |
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· RM Reforms · Reform Objectives · Local Government RM Reform Steering Group · Comparison with RMA system · Regional Spatial Strategies (RSS) · Local Voice Proposal · Plan Development – Consider, Hear, Decide – Implementation · Timing. Key Points - Members: · Recognised the significant effort of the Steering Group in these comprehensive and wide reaching reforms · Concerned over the challenges of managing and mitigating environmental effects under the new legislation · The increased levels of permitted activities supported development, however, these could be detrimental to the environment and local communities · There was always a risk of unintended consequences if legislation was fast-tracked. In Response to Questions: · Generally, existing consents would run until the end of their term despite the reforms, unless reviewed and amended for other/specific purposes. They would not be expected to comply with new legislation if already in place. |
5.5 |
Withdrawn: Update by Infrastructure Commission CE Ross Copland (Tentative Item) This tentative item was withdrawn as the presenter was not available. |
6. Reports
Information Only
Treaty of Waitangi Settlements, Claims and Related Kaupapa Presented by Fiona McTavish – Chief Executive Bay of Plenty Regional Council. Key Points: · The report was taken as read. |
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· Regionwide Treaty of Waitangi settlement updates to be provided at future meeting of the Forum. |
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That the Bay of Plenty Mayoral Forum: 1 Receives the report, Treaty of Waitangi Settlements, Claims and Related Kaupapa. CARRIED |
Climate Change Programme Update Key Points: · The report was taken as read. |
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That the Bay of Plenty Mayoral Forum: 1 Receives the report, Climate Change Programme Update. CARRIED |
7. Recognition of Chief Executive Aileen Lawrie – Ōpōtiki District Council
Presented by Mayor Lyn Riesterer - Ōpōtiki District Council.
Key Points:
· This was the final meeting of Aileen Lawrie as the Chief Executive of Ōpōtiki District Council before taking on the role of Chief Executive of Thames-Coromandel District Council
· Noted the delivery of the Ōpōtiki Harbour Upgrade during her tenure.
Key Points – Aileen Lawrie:
· Recognised the intense workload over the past two years, with the impact of Covid and significant increase in projects due to funding from the Provincial Growth Fund
· Acknowledged the ongoing and competent support by staff, Councillors, and the community.
Key Points - Members:
· Recognised the significant effort and competence of Chief Executive Lawrie
· Had built trust with central government that a small Council like Ōpōtiki District Council could competently deliver the Ōpōtiki Harbour development.
8. Closing Karakia
A karakia was provided by Deputy Mayor Faylene Tunui.
12.45pm – the meeting closed.
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