Bay of Plenty Civil Defence Emergency Management Group Joint Committee Agenda

 

NOTICE IS GIVEN that the next meeting of the Bay of Plenty Civil Defence Emergency Management Group Joint Committee will be held via Zoom (Audio Visual Meeting) on:

Friday 18 March 2022 COMMENCING AT 10:00 am

 

Fiona McTavish

Chief Executive, Bay of Plenty Regional Council Toi Moana

Administering Authority

9 March 2022

 

 


 

Bay of Plenty Civil Defence
Emergency Management Group

Membership

Chairperson

Cr David Love (Bay of Plenty Regional Council)

Deputy Chairperson

Mayor Judy Turner (Whakatāne District Council)

Members

 

Bay of Plenty Regional Council

Cr Stuart Crosby (Alternate)

Kawerau District Council

Mayor Malcolm Campbell

Deputy Mayor Faylene Tunui (Alternate)

Ōpōtiki District Council

Mayor Lyn Riesterer

Deputy Mayor Shona Browne (Alternate)

Rotorua Lakes Council

Mayor Steve Chadwick

Deputy Mayor Dave Donaldson (Alternate)

Tauranga City Council

Commission Chair Anne Tolley

Commissioner Bill Wasley (Alternate)

Western Bay of Plenty District Council

Mayor Garry Webber

Deputy Mayor John Scrimgeour (Alternate)

Whakatāne District Council

Deputy Mayor Andrew Iles (Alternate)

Observer

Jaci Sinko  - Representative from the National Emergency Management Agency

Quorum

Four members, consisting of the majority of the number of members

Purpose and Role

The Bay of Plenty Civil Defence Emergency Management Group was established in accordance with Section 12 of the Civil Defence Emergency Management Act 2002 as a joint standing committee of the BOP member Councils under clause 30(1)(b) of Schedule 7 of the Local Government Act 2002. Membership includes all local authorities in the Bay of Plenty region. The Group operates pursuant to a Constitution approved by the Councils.

Power to Act

The Civil Defence Emergency Management Group has a constitution and this specifies the functions and powers of the group.

By virtue of section 12(2) of the Civil Defence Emergency Management Act 2002, this committee is a permanent committee and is not deemed to be discharged at, and continues in existence following local authority triennial elections.

Under Section 23(1) of the Civil Defence Emergency Management Act 2002, the Bay of Plenty Regional Council is the Administering Authority for the Civil Defence Emergency Management Group.

Bay of Plenty Civil Defence Emergency Management Group reports to the various Councils.


Bay of Plenty Civil Defence Emergency Management Group Joint Committee           18 March 2022

Recommendations in reports are not to be construed as Council policy until adopted by Council.

Agenda

1.       Apologies

2.       Public Forum

3.       Items not on the Agenda

4.       Order of Business

5.       Declaration of Conflicts of Interest

6.       Minutes

Minutes to be Confirmed

6.1      Bay of Plenty Civil Defence Emergency Management Group Joint Committee Minutes - 17 December 2021                                               1

7.       Reports

Decisions Required

7.1      Correspondence Received - Minister of Local Government,  Minister Nanaia Mahuta: Senior Member of Department of Internal Affairs to be co-opted to the Co-ordinating Executive Group                                  1

Attachment 1 - Letter to Cr David Love, Chair of Bay Of Plenty CDEM Group           1

7.2      Bay of Plenty CDEM Group 2021/22 Annual Plan Dashboard as at 4 March 2022                                                                                                1

Attachment 1 - 2022-3-09 Bay of Plenty CDEM Group Annual Plan Dashboard         1

7.3      Bay of Plenty Civil Defence Emergency Management Coordinating Executive Group Revised Terms of Reference                                      1

Attachment 1 - Bay of Plenty CDEM Coordinating Executive Group Terms of Reference v1.6 January 2022 - Draft                                                                                  1

7.4      Bay of Plenty CDEM Group Recovery Managers Statutory Appointments                                                                                           1

Attachment 1 - Schedule 1 - Bay of Plenty Civil Defence Emergency Management Group Appointed Recovery Managers - 18 March 2022                                                 1

7.5      Regional Safety and Rescue Services Funding - CEG SC Recommendations                                                                                   1

Attachment 1 - RSRS - Summary of Applications and draft Funding Allocation        1

Information Only

7.6      Modernising the Emergency Management Framework – Feedback to the National Emergency Management Agency                                     1

Attachment 1 - Feburary 2022 - Feedback on NEMA proposals - Modernising the emergency management framework (Trifecta)                                                                1

8.       Verbal Updates

8.1      Update - National Emergency Management Agency (NEMA)

Presented by: Jaci Sinko, Regional Emergency Management Advisor - National Emergency Management Agency | Te Rākau Whakamarumaru

8.2      Update - Director, Emergency Management Bay of Plenty

Presented by: Clinton Naude, Director - Emergency Management Bay of Plenty

9.       Consideration of Items not on the Agenda


Bay of Plenty Civil Defence Emergency Management Group Joint Committee Minutes

17 December 2021

 

Bay of Plenty Civil Defence Emergency Management Group Joint Committee

Open Minutes

Commencing:             Friday 17 December 2021, 10:00 am

Venue:                         Via Zoom (Audio Visual Meeting)

Chairperson:               Cr David Love - Bay of Plenty Regional Council

Deputy Chairperson:  Mayor Judy Turner - Whakatāne District Council

Members:                    Kawerau District Council (KDC): Mayor Malcolm Campbell, Deputy Mayor Faylene Tunui (Alternate)

Ōpōtiki District Council (ODC): Mayor Lyn Riesterer

Tauranga City Council (TCC): Chair TCC Commissioner Anne Tolley

Whakatāne District Council (WDC): Deputy Mayor Andrew Iles (Alternate)

Western Bay of Plenty District Council (WBOPDC): Deputy Mayor John Scrimgeour (Alternate)

Observers: National Emergency Management Agency (NEMA) Jane Röllin - Senior Regional Emergency Management Advisor; Jaci Sinko - Regional Emergency Management Advisor

In Attendance:            Kawerau District Council (KDC): Russell George - Chair of Coordinating Executive Group (CEG) & Chief Executive Officer

Emergency Management Bay of Plenty (EMBOP): Clinton Naude – Director; Janelle Coradine – Manager, Planning; Julian Reweti – Principal Advisor, Recovery; Cara Gordon – Senior Advisor, Planning; Benjamyn Neave – Graduate Advisor, Planning; Andrea Thompson – Executive Assistant; Savannah Dantin – Summer Assistant

Tauranga City Council (TCC): Marty Grenfell – Chief Executive

BOPRC Toi Moana : Fiona McTavish – Chief Executive; Sarah Omundsen – General Manager, Regulatory Services; Matthew Searle – Corporate Planner; Merinda Pansegrouw – Committee Advisor

                                    External: Dr Sharon Kletchko - Director Quality Governance Risk & Compliance Lakes District Health Board; Owen Wallace - General Manager Corporate Services Bay Of Plenty District Health Board

Apologies:                  Deputy Mayor Shona Browne

Mayor Steve Chadwick

Deputy Mayor David Donaldson

Mayor Garry Webber

 

Declaration of Public Recording

 

Committee members were reminded that the public section of the meeting was being recorded and would be made available on the Bay of Plenty Regional Council website and archived for a period of three years.

Recording of Meeting:  Civil Defence Emergency Management Group Meeting - 17 December 2021 - YouTube

1.     Apologies

Resolved

That the Bay of Plenty Civil Defence Emergency Management Group Joint Committee:

1        Accepts the apologies from Deputy Mayor Shona Browne, Mayor Steve Chadwick, Deputy Mayor David Donaldson and Mayor Garry Webber tendered at the meeting.

Iles/Turner

CARRIED

 

2.     Declaration of Conflicts of Interest

None declared.

3.     Minutes

Minutes to be Confirmed

3.1

Bay of Plenty Civil Defence Emergency Management Group Joint Committee Minutes - 25 June 2021

 

Resolved

That the Bay of Plenty Civil Defence Emergency Management Group Joint Committee:

1      Confirms the Bay of Plenty Civil Defence Emergency Management Group Joint Committee Minutes - 25 June 2021 as a true and correct record.

Love/Iles

CARRIED

 

3.2

Public Excluded Bay of Plenty Civil Defence Emergency Management Group Joint Committee Minutes - 25 June 2021

 

Resolved

That the Bay of Plenty Civil Defence Emergency Management Group Joint Committee:

1        Confirms the Public Excluded Bay of Plenty Civil Defence Emergency Management Group Joint Committee Minutes - 25 June 2021 as a true and correct record, noting that the only business conducted was the confirmation of minutes.

Love/Iles

CARRIED

 

4.     Reports

Decisions Required

4.1

Bay of Plenty Civil Defence Emergency Management Group - Controller and Recovery Manager Statutory Appointments

Emergency Management Bay of Plenty Director Clinton Naude presented the report.

 

Resolved

That the Bay of Plenty Civil Defence Emergency Management Group Joint Committee:

1        Receives the report, Bay of Plenty Civil Defence Emergency Management Group - Controller and Recovery Manager Statutory Appointments.;

2        Endorses the rescindment Julian Reweti as Local Recovery Manager for the Bay of Plenty CDEM Group, as defined under s30(1) of the CDEM Act 2002;

3        Appoints Julian Reweti as Alternative Group Recovery Manager for the Bay of Plenty CDEM Group, as defined under s29(2) of the CDEM Act 2002;

4        Appoints Barbara Dempsey, Steve Perdia, and Anita Brown as Local Recovery Managers for the Bay of Plenty CDEM Group, as defined under s30(1) of the CDEM Act 2002;

5        Appoints Scott Parker as Local Controller for the Bay of Plenty CDEM Group as defined under section s27(1).

Turner/Riesterer

CARRIED

 

4.2

Bay of Plenty Group Annual Report 2020-21

Emergency Management Bay of Plenty Director Clinton Naude presented the report.

Key Points:

·     Annual Report developed in consultation with all member local authorities

·     Provided a snapshot of highlights across local authorities and financial performance of the group over the financial year

·     Endorsed by the Bay of Plenty CDEM Coordinating Executive Group

·     Despite Covid-19 challenges, a significant amount of work had been achieved across the various local authorities and the group as a whole.

 

Resolved

That the Bay of Plenty Civil Defence Emergency Management Group Joint Committee:

1        Receives the Bay of Plenty Group Annual Report 2020-21;

2        Approves the Bay of Plenty CDEM Group Annual Report 2020-21.

Riesterer/Iles

CARRIED

 

4.3

Proposed Approach to the Bay of Plenty CDEM Group Plan Review

Emergency Management Bay of Plenty Director Clinton Naude presented the report.

Key Points:

·    Group Plans set the strategy and direction for Civil Defence Emergency Management (CDEM) Groups over a five year period; since the current Group Plan was valid until March 2023, a review process would commence early in 2022

·    Significant challenges to be faced as part of this process included:

o The currently developing new Emergency Management Act;

o Review of the National Civil Defence Emergency Management Plan Order 2015 and the accompanying Guide to the National CDEM Plan 2015

o Ongoing reviews following recent emergencies in the sector

·    Key matters to note in the approach to be followed:

o Was required to review the hazard scape

o Minimum requirement for a Group Plan was to circulate a draft plan for public consultation; proposed that a co-design/partnership approach be followed which would include workshops in local authority areas with communities to proactively provide feedback/ensure buy-in

o Provided an opportunity to embed Māori worldview into the planning process.  Important to note that this approach was taking an approach to the Group Plan review that would incorporate Te Ao Māori into the framework

·    Local Government Elections 2022 would also impact on time constraints.

 

Resolved

That the Bay of Plenty Civil Defence Emergency Management Group Joint Committee:

1        Receives the report, Proposed Approach to the Bay of Plenty CDEM Group Plan Review;

2        Approves the proposed approach for the Bay of Plenty CDEM Group Plan review.

Iles/Love

CARRIED

 

4.4

Bay of Plenty CDEM Group Reporting Dashboard

Emergency Management Bay of Plenty Director Clinton Naude presented the report.

 

Resolved

That the Bay of Plenty Civil Defence Emergency Management Group Joint Committee:

1        Receives the report, Bay of Plenty CDEM Group Reporting Dashboard;

2        Approves the Bay of Plenty CDEM Group Reporting Dashboard.

Love/Riesterer

CARRIED

 

4.5

Regional Safety and Rescue Services Funding

Toi Moana General Manager, Regulatory Services Sarah Omundsen presented the report.

Key Points:

·    Outlined the planned two stage approach to implement funding for Regional Safety and Rescue Services (RSRS) in the Bay of Plenty, following consultation by Bay of Plenty Regional Council (BOPRC) through its Long Term Plan 2021-2031

·    Highlighted the proposed role of the CDEM Group in relation to implementing Stage 2 of the funding approach for 2022/23 and beyond

·    Proposed funding criteria was developed based on other New Zealand Councils who operated a similar funding approach for RSRS.

 

Resolved

That the Bay of Plenty Civil Defence Emergency Management Group Joint Committee:

1        Receives the report, Regional Safety and Rescue Services Funding;

2        Notes the two stage Implementation approach for Regional Safety and Rescue Services Funding;

3        Confirms the proposed operating model for Regional Safety and Rescue Services funding for 2022/23 and beyond as outlined in section 2.2;

4        Confirms the Draft Funding criteria for 2022/23 and beyond as set out in Appendix 1.

Turner/Riesterer

CARRIED

 

4.6

Update - New Zealand Covid 19 Health

Presentation Covid-19 Health Owen Wallace BOP DHB: Objective ID A4004088   

Dr Sharon Kletchko - Director Quality Governance Risk & Compliance Lakes District Health Board and Owen Wallace - General Manager Corporate Services Bay Of Plenty District Health Board provided verbal updates from Toi Te Ora Public Health on the latest regarding Covid-19:

Key Points: Dr Sharon Kletchko

·    Lakes District Health Board included Rotorua, Taupō and Turangi

·    Had a total number of 37 cases since the first case on 10th November 2021.  Currently only 8 active cases

·    Partnership approach between iwi, health and community providers (“Community Covid Collaborative”) made the difference to ensure recovery of the Taupō-Turangi cluster

·    75% of case load was Māori

·    75% was under 40 years of age

·    35% - 40% was under the age of 9 (unvaccinated due to current requirements).  Highlighted the risk posed to young people – and young children subsequently infecting parents

·    Vaccination was imperative

·    Stressed that additional public health measures were critical: masking/social distancing/scanning QR codes/switching Bluetooth on/ ensuring sufficient ventilation in buildings

·    Omicron’s significance was not known as yet

·    Important not to underestimate the virus and to focus on keeping communities safe and to keep messaging active.

Key Points: Owen Wallace

·    Overview of outbreak in Bay of Plenty

·    Latest case numbers and vaccination uptake

·    COVID infrastructure changes (physical upgrades to facilities/ Ministry of Health announcement on funding for infrastructure changes at Tauranga Hospital to ensure increased capacity to manage COVID cases)

·    Key issues:

o Speed of developments and required flexibility of responses; ensuring equity for vulnerable populations; multiple stakeholders and agencies

o Welfare of self-isolating residents – ensuring comprehensive community support. Multiple welfare/ social support needs. Inter-agency co-ordination – Ministry of Social Development and Kāinga Ora roles

o Health Sector workforce – significant work load pressures, staff shortages and staff welfare concerns

o Communications/ Information sharing – with community, between sector and wider multi-agency response teams.

Key Points - Members:

·    Expressed concern over the significant work load pressures/shortage of staff in the Health Sector.  Supported a request to the Government to urgently revisit current arrangements to increase the number of, and ability for, health professionals to enter into New Zealand to support capacity to manage the health impacts, and build resilience to the continuing waves of COVID-19

·    Highlighted the potential social challenges caused as a result of forced isolation due to Covid-infection:  there was a need to reassure the public that they would have sufficient financial support.  Acknowledged the risk of people not going for testing as they might fear losing income if tested positive

·    Voiced unease with the current lack of communication from the Ministry of Health Manatū Hauora: Mayors had not been included in any communications protocol and had learnt about cases in their areas via social media.  Did not require to know specifics, but needed to know basic information.  As leaders/representatives of communities, Mayors wanted to be part of the solution; accordingly needed to be up-to-date with the latest/ accurate information to avoid misinformation and being able to prepare

·    Noted that Toi Te Ora Public Health was bound by regulations and that it was ultimately the obligation of the Ministry of Health Manatū Hauora, as the single point of truth, to announce details regarding outbreaks. In view of that and as a way forward, Mayors could be provided with the relevant contact details at the Ministry to refer local media to

·    Acknowledged that the inconsistent application of mask wearing amongst the public was problematic and needed to be pursued by the Ministry in its media campaigns

Key Points - Staff:

·    Toi Moana Chief Executive Fiona McTavish advised members of a recent workstream “Te Kāhui o Te Waharoa/Getting Through Covid”:

o Was a co-ordinated response across the region following collaboration by staff from local authorities in the Bay of Plenty (BOP)

o Included iwi, local councils, health providers, community organisations, government agencies and others who had come together under the umbrella of Te Kāhui o Te Waharoa to support the region and its people through the next phase of Covid

o Not only included immediate health responses, but also welfare responses to whānau and families living with Covid

o The coordination hub in the BOP District Health Boards (DHBs) area involved a communication group (involving staff from all territorial authorities, in liaison with CEOs from the DHBs)

o Concerns raised by the Joint Committee would be conveyed to the communication group

o Further information on the activities of Te Kāhui o Te Waharoa could be provided to a future meeting of the Joint Committee.

 

Resolved

That the Bay of Plenty Civil Defence Emergency Management Group Joint Committee:

1.   Receives the verbal update from Toi Te Ora Public Health representatives on the latest regarding Covid-19;

2.   Supports that a letter on behalf of members of the CDEMG Joint Committee be send to the relevant Minister, in the context of emergency management, expressing support for New Zealand’s borders to be opened to allow an increase in the number of sufficient health professionals to enter into New Zealand to support the capacity to manage the health impacts of Covid-19.

Turner/Riesterer

CARRIED

 

4.7

Update - National Emergency Management Agency (NEMA)

Presented by: Jane Röllin, Senior Regional Emergency Management Advisor – (NEMA), supported by Jaci Sinko, Regional Emergency Management Advisor (NEMA).

Key Points - Members:

·    Acknowledged and thanked Jane Röllin for her contribution to the Joint Committee and wished her well with her new role as Manager Engagement at the Ministry of Health Manatū Hauora

·    Welcomed Jaci Sinko, Regional Emergency Management Advisor who would be NEMA’s representative at future hui.

Key Points – Jane Röllin:

·    Update on progress with the “Trifecta” Programme (which included a review of the Civil Defence Emergency Management Act, a review of the National CDEM Plan and the development of the National Disaster Resilience Strategy):

o As part of the engagement process, workshops at governance, executive and operational level had been planned for early 2022

o Format would be on-line introductory sessions in the week beginning 17 January 2022. Members would be sent two invitations, but were only expected to accept one (purpose would be to kick-start and provide an overview of some of the significant changes in the Civil Defence Emergency Management Act)

o Supporting papers would be provided by NEMA

o Five key topics to be covered:

§ Greater recognition of hapū/iwi Māori participation

§ Clarification of roles and responsibilities

§ Leading agencies

§ Disproportionality impacted people

§ Life-line utilities / critical infrastructure

o This would be followed by an opportunity to provide written feedback on the draft legislation, to be submitted to NEMA by 11 February 2022

o Acknowledged the tight timeframes; subject to Ministerial and Cabinet Decisions, envisaged for Bill to be introduced to the House of Representatives mid-2022.

 

Resolved

That the Bay of Plenty Civil Defence Emergency Management Group Joint Committee:

1.   Receives the verbal update from the National Emergency Management Agency.

Love/Ilse

CARRIED

 

4.8

Update - Director, Emergency Management Bay of Plenty

Presented by: Clinton Naude, Director - Emergency Management Bay of Plenty

 

Key Points:

·    Acknowledged the Covid-19 update by Toi Te Ora Public Health. Added that in the dynamic environment and with Covid-19 response becoming part of everyday life, from a civil defence point of view, civil defence management was still engaged in terms of assisting where needed, with Health as the lead agency; however, the Ministry of Social Development was now coordinating welfare and support

·    Civil Defence was now re-focussing on concurrent emergency planning – “what do we do for all other hazards within a Covid environment” (i.e.  supporting/evacuating communities with Covid in emergencies)

·    Taupō District Council had jurisdictional boundaries that posed some challenges: they fell under the Lakes District Health Board and also under the Bay of Plenty Regional Leaders Group.  They however, technically/legally formed part of the Waikato Civil Defence Emergency Management Group.  In the interim an arrangement had been put in place with Waikato that Taupō, for the purposes of support required for Covid related matters, would be supported by EMBOP

·    High level focus areas following sequence of three earthquakes from 5 March 2021 and subsequent tsunami warnings:

o In addition to the current reference group, the National Agency had formed a National Working Group for Tsunami to progress work in this space

o EMBOP had appointed a Senior Advisor responsible for coordinating the Bay of Plenty’s Tsunami Programme

o Currently, local and regional tsunamis were number one and three on the BOP hazard scape list, with pandemics being number 2

o Tauranga City Council’s Emergency Management Department was presently focussing on their tsunami readiness programme, which was complementary; mahi would be expanded across the rest of the coastline

o GNS Science were doing national survey work with communities to understand behaviours following the March 2021 event.  Within the Bay of Plenty they would be doing work in Whakatāne, Ōpōtiki and Tauranga

·    Workshop material for the January 2022 review of the Civil Defence Emergency Management Act would be circulated as soon as received from NEMA

·    Completion of the EMBOP Group Emergency Coordination Centre (GECC) at Regional House was scheduled for February 2022.

11:45 am – the meeting closed.

 

 

Confirmed                                                                                                                                          

                                                                                                                                        Cr David Love

Chairperson, Bay of Plenty Civil Defence Emergency Management Group Joint Committee


 

 

 

 

Report To:

Bay of Plenty Civil Defence Emergency Management Group Joint Committee

Meeting Date:

18 March 2022

Report Writer:

Merinda Pansegrouw, Committee Advisor

Report Authoriser:

Clinton Naude, Director, Emergency Management Bay of Plenty

Purpose:

To receive correspondence

 

 

Correspondence Received - Minister Nanaia Mahuta - Senior Member of Department of Internal Affairs to be co-opted to the Co-ordinating Executive Group

 

Executive Summary

Correspondence received for the attention of members of the Bay of Plenty Civil Defence Emergency Management Group Joint Committee.

 

Recommendations

That the Bay of Plenty Civil Defence Emergency Management Group Joint Committee:

1          Receives the report, Correspondence Received - Minister Nanaia Mahuta - Senior Member of Department of Internal Affairs to be co-opted to the Co-ordinating Executive Group.

 

 

Correspondence

The following correspondence is attached for the information of members of the Bay of Plenty Civil Defence Emergency Management Group Joint Committee:

Senior Member of Department of Internal Affairs to be co-opted to the Co-ordinating Executive Group

Letter from Honourable Nanaia Mahuta, Minister of Local Government dated 21 December 2021.

Attachments

Attachment 1 - Letter to David Love, Chair of Bay Of Plenty CDEM Group   


Bay of Plenty Civil Defence Emergency Management Group Joint Committee 18 March 2022

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Report To:

Bay of Plenty Civil Defence Emergency Management Group Joint Committee

Meeting Date:

18 March 2022

Report Writer:

Merinda Pansegrouw, Committee Advisor

Report Authoriser:

Clinton Naude, Director, Emergency Management Bay of Plenty

Purpose:

Receive the Bay of Plenty CDEM Group Reporting Dashboard as at 4 March 2022

 

 

Bay of Plenty CDEM Group 2021/22 Annual Plan Dashboard as at 4 March 2022

 

Executive Summary

The Bay of Plenty CDEM Group 2021/22 Annual Plan Dashboard as at 4 March 2022 is attached for the information of members.

 

Recommendations

That the Bay of Plenty Civil Defence Emergency Management Group Joint Committee:

1        Receives the report, Bay of Plenty CDEM Group 2021/22 Annual Plan Dashboard as at 4 March 2022;

 

Attachments

Attachment 1 - 2022-3-09 Bay of Plenty CDEM Group Annual Plan Dashboard - JC PDF  

 


Bay of Plenty Civil Defence Emergency Management Group Joint Committee 18 March 2022

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Report To:

Bay of Plenty Civil Defence Emergency Management Group Joint Committee

Meeting Date:

18 March 2022

Report Writer:

Cara Gordon, Principal Advisor, Emergency Management

Report Authoriser:

Clinton Naude, Director, Emergency Management Bay of Plenty

Purpose:

Seek approval for the revised Bay of Plenty Civil Defence Emergency Management Coordinating Executive Group Terms of Reference

 

 

Bay of Plenty Civil Defence Emergency Management Coordinating Executive Group Revised Terms of Reference

 

Executive Summary

The Minister for Local Government the Hon Nanaia Mahuta has confirmed her decision to both terminate the Memorandum of Understanding (MOU) for Whakaari/ White Island, and to the accept the offer to co-opt a Senior Official from the Department of Internal Affairs onto the Bay of Plenty Civil Defence Emergency Management Coordinating Executive Group (CEG). Updated Terms of Reference for the CEG are therefore required.

 

Recommendations

That the Bay of Plenty Civil Defence Emergency Management Group Joint Committee:

1        Receives the report, Bay of Plenty Civil Defence Emergency Management Coordinating Executive Group Revised Terms of Reference;

2        Approve the updated Terms of Reference for the Bay of Plenty Civil Defence Emergency Management Coordinating Executive Group.

 

1.       Background

As previously briefed to this Committee, the Director Emergency Management and the Department of Internal Affairs (DIA) agreed to begin the process of terminating the MoU for Whakaari/ White Island and working towards co-opting a Senior Official from DIA onto both the CEG and the CEG Local Authorities Subcommittee.

This agreement has since been confirmed by the Minister for Local Government in the letter dated 21 December 2021, this letter is included in the incoming correspondence section of this agenda.

Following this letter the Department of Internal of Affairs confirmed the appointment of officials to both the CEG and the CEG Local Authority Subcommittee. The Terms of Reference for the CEG Local Authority Subcommittee have since been revised and approved.

2.       Terms of Reference Review

An updated CEG Terms of Reference has been developed, this has been reviewed and agreed to by the Department of Internal Affairs. The revised Terms of Reference were endorsed by CEG on 25 February 2022 and is attached.

3.       Considerations

3.1      Risks and Mitigations

The matters addressed in this report are of a procedural nature

3.2      Climate Change

The matters addressed in this report are of a procedural nature and there is no need to consider climate change impacts.

3.3      Implications for Māori

This report is procedural in nature and implications for Māori have therefore not been considered.

3.4      Community Engagement

This report is procedural in nature and community engagement has therefore not been required.

3.5      Alignment with Strategic Framework

The matters addressed in this report are of a procedural nature.

3.6      Financial Implications

The matters addressed in this report are of a procedural nature and have no financial implications.

4.       Next Steps

If the recommendations in this report are carried there are no further actions for this Committee.

 

Attachments

Attachment 1 - Bay of Plenty CDEM Coordinating Executive Group Terms of Reference v1.6 January 2022 - Draft  

 


Bay of Plenty Civil Defence Emergency Management Group Joint Committee 18 March 2022

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Report To:

Bay of Plenty Civil Defence Emergency Management Group Joint Committee

Meeting Date:

18 March 2022

Report Writer:

Andrea Thompson, Executive Assistant

Report Authoriser:

Clinton Naude, Director, Emergency Management Bay of Plenty

Purpose:

To appointment Civil Defence Emergency Management (CDEM) Group/Local Recovery Managers for the Bay of Plenty CDEM Group

 

 

Bay of Plenty CDEM Group Recovery Managers Statutory Appointments

 

Executive Summary

The CDEM Act (2002) requires the statutory appointment of Group/Local Controllers and Recovery Managers.

The Joint Committee is requested to appointment and rescind the appointments of Group and Local Recovery Managers for the Bay of Plenty Civil Defence Emergency Management (CDEM) Group.

 

Recommendations

That the Bay of Plenty Civil Defence Emergency Management Group Joint Committee:

1        Receives the report, Bay of Plenty CDEM Group Recovery Managers Statutory Appointments;

2        Approves the rescindment of Clinton Naude as Group Recovery Manager for the Bay of Plenty Civil Defence Emergency Management Group, as defined under s29(1) of the CDEM Act 2002;

3        Approves the amendment to the appointment of Janelle Coradine as Group Recovery Manager for the Bay of Plenty Civil Defence Emergency Management Group, as defined under s29(1) of the CDEM Act 2002;

4        Approves the appointments of Anna Hayward and Michaela Glaspey as Local Recovery Managers for the Bay of Plenty CDEM Group, as defined under s30(1) of the CDEM Act 2002.

 

1.       Background

The CDEM Act 2002 provides for a CDEM Group to appoint persons to be a   Group Recovery Manager and Local Recovery Manager. 

All appointments of statutory positions are required to be endorsed by the Bay of Plenty CDEM Coordinating Executive Group and approved by the Bay of Plenty CDEM Group Joint Committee.

The Bay of Plenty CDEM Coordinating Executive Group have met on the 25 February 2022 and endorsed the appointments of Anna Hayward and Michaela Glaspey. 

 

2.       Statutory Appointments

2.1      Emergency Management Bay of Plenty

Following the retirement of the previous Group Recovery Manager, Clinton Naude, Director of Emergency Management Bay of Plenty had previously been appointed as the Group Recovery Manager This was a provisional appointment whilst recruitment was undertaken.

Janelle Coradine, Manager Planning with Emergency Management Bay of Plenty was recruited and subsequently appointed as an Alternate Group Recovery Manager. 

Emergency Management Bay of Plenty is seeking an amendment to the appointment Janelle Coradine as Alternative Group Recovery Manager to Group Recovery Manager.

Emergency Management Bay of Plenty is also seeking to rescind the appointment of Clinton Naude as Group Recovery Manager.

2.2      Ōpōtiki District Council

Ōpōtiki District Council, Chief Executive, Aileen Lawrie advised that on the 21 December 2021, Ōpōtiki District Council agreed to nominate Anna Hayward, Group Manager Community Services and Development as a Local Recovery Manager.

Anna has held various leadership positions at a National, Regional and Local level.  As Group Manager Community Services and Development, Anna is an advocate for and advises Council and the Chief Executive on the design and delivery of the social development agenda that includes genuine Council-community engagement, key stakeholder relationship management with Iwi and central government ministries and agencies.

Anna also leads the Social Development Activity in support of the Long-Term Plan, in particular the continuous improvement of community engagement and external communications, in order to adapt to the changing political environment and to capitalise on opportunities arising from investments in the District.

2.3      Kawerau District Council

Kawerau District Council, Chief Executive, Russell George  advised that on the 22 February 2022,  Kawerau District Council agreed to nominate Michaela Glaspey, Group Manager Regulatory Services as a Local Recovery Manager.

Michaela has previous experience in management through her work with the Department of Internal Affairs and this is supported by her investigation and incident management skills developed in the NZ Police. 

With over 15 years’ investigation experience with the aforementioned organisations along with IRD, Immigration and the Waikato Regional Council, she will have the ability to critically analyse what is required and respond accordingly. 

She was introduced to CDEM through Waikato Regional Council and although not playing a significant role, is keen to support her community, undertake the required training and will develop well in the recovery manager role.

3.       Considerations

3.1      Risks and Mitigations

There are no significant risks associated with this matter/subject/project/initiative.

3.2      Climate Change

The matters addressed in this report are of a procedural nature and there is no need to consider climate change impacts.

3.3      Implications for Māori

The matters addressed in this report are of a procedural nature and there is accordingly no implications for Maori.

 

3.4      Community Engagement

 

Engagement with the community is not required as the recommended proposal / decision relates to internal Council matters only.

 

3.5      Alignment with Strategic Framework

This report addresses the statutory requirements of the Bay of Plenty Civil   Defence Emergency Management Group under the Civil Defence Emergency Management Act (2002), to appoint a suitably qualified and experienced persons to perform the functions and duties and exercise the powers of Group/Local Controllers and Group/Local Recovery Managers.

3.6      Financial Implications

There are no material unbudgeted financial implications and this fits within the allocated budget.

All appointed CDEM Controllers and Recovery Managers will be required to undergo the RRANZ Response and Recovery Leadership Programme.

 

4.       Next Steps

Schedule 1 – Bay of Plenty Civil Defence Emergency Management Group Appointed Recovery Managers will be updated to reflect the appointments/rescindments and published on the Bay of Plenty Civil Defence Emergency Management Group website.

 

Attachments

Attachment 1 - Schedule 1 - Bay of Plenty Civil Defence Emergency Management Group Appointed Recovery Managers 18 March 2022   


Bay of Plenty Civil Defence Emergency Management Group Joint Committee 18 March 2022

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Report To:

Bay of Plenty Civil Defence Emergency Management Group Joint Committee

Meeting Date:

18 March 2022

Report Writer:

Graeme Howard, Corporate Planning Lead and Matthew Searle, Corporate Planner

Report Authoriser:

Sarah Omundsen, General Manager, Regulatory Services

Purpose:

Requests the JC confirm Regional Safety and Rescue Services Funding allocations for 2022-2024.

 

 

Regional Safety and Rescue Services Funding - CEG SC Recommendations

 

Executive Summary

This paper sets out the recommendations from the Regional Safety and Rescue Services (RSRS) Coordinating Executive Group Subcommittee (CEG-SC) following their meeting on 28 February 2022 to consider, allocate and prioritise funding for the five funding applications that have been received for the RSRS Fund for 2022/23 and 2023/24.

Funding applications have been received from:

·      Surf Life Saving NZ (excl. Tauranga)

·      Coastguard

·      Rotorua Mountain Bike Club

·      New Zealand Land Search and Rescue

·      Youth Search and Rescue

The paper recommends specific funding allocation for the five applications received, and also recommends the Regional Council consider additional funding be budgeted for the successful applicants in order to deliver on the objectives of RSRS.  

 

 

Recommendations

That the Bay of Plenty Civil Defence Emergency Management Group Joint Committee:

1        Receives the report, Regional Safety and Rescue Services Funding - CEG SC Recommendations.

2        Confirms the RSRS funding allocation of the existing budget, specifically:

(a)  Surf Life Saving NZ excl. Tauranga (SLSNZ), allocate funding of $327,000 for 2022/23 and $333,000 for 2023/24;

(b)  Royal New Zealand Coastguard (Coastguard), allocate funding of $20,000 for 2022/23 and for 2023/24;

(c)  Rotorua Mountain Bike Club (RMTBC), allocate funding of $80,000 for 2022/23 and for 2023/24;

(d)  New Zealand Land Search and Rescue (LandSAR), allocate funding of $20,000 for 2022/23 and for 2023/24;

(e)  Youth Search and Rescue (YSAR), allocate funding of $4,000 for 2022/23 and for 2023/24;

3        Recommends to the Bay of Plenty Regional Council that it consider additional funding budgeted for RSRS in 2022/23 and 2023/24, noting that any additional funding is expected to be funded through an increase to the RSRS targeted rate;

4        Recommends (subject to recommendation 3 above) that any additional funding budgeted through the RSRS targeted rate  be allocated to applicants, as follows:

(a)  Surf Life Saving NZ excl. Tauranga (SLSNZ), allocate additional funding of $2,253 for 2023/24

(b)  Royal New Zealand Coastguard (Coastguard), allocate additional funding of $30,000 for 2022/23 and for 2023/24

(c)  New Zealand Land Search and Rescue (LandSAR), allocate additional funding of $10,000 for 2022/23 and for 2023/24

(d)  Youth Search and Rescue (YSAR), allocate additional funding of $11,000 for 2022/23 and for 2023/24

5        Notes the recommendations made by CEG-SC in section 4 will be considered prior to the next RSRS funding round which is planned to allocate funding  for the three year period commencing 2024/25.

 

1. Background

Through the Bay of Plenty Regional Council (BOPRC) Long Term Plan 2021-2031, the Regional Safety and Rescue Services (RSRS) fund was created in order to enable a centralised approach to fund RSRS services in the Bay of Plenty Region.

BOPRC requested that staff investigate whether the fund can be managed by the Civil Defence and Emergency Management Group, given all councils are partners and the group’s relationship with Police, Fire and Emergency New Zealand, and St Johns.

In December 2021, the Civil Defence Emergency Management Group (CDEMG) Joint Committee (JC) approved the funding process, the fund criteria and that CEG establish a sub-committee specifically to consider and make recommendations to the Joint Committee on funding applications received.

If the level of RSRS funding recommended by the JC exceeds the available budget, additional funding may be sought through the BOPRC Annual Plan process in coordination with BOPRC staff. BOPRC have been advised that additional budget may be requested for RSRS through the Annual Plan 2022/23, approval of any additional budget will be at the discretion of the BOPRC.

2.       RSRS Funding for 2022-2024

The RSRS fund opened for applications on 24 January and closed on 4 February 2022 with funding due to be allocated for two financial years 2022/23 and 2023/24.

In total, five applications were received with the total funding applied for exceeding the budgeted funding available for RSRS.

2.1    Application assessment and funding allocation

The Regional Safety and Rescue Services Coordinating Executive Group Subcommittee (CEG-SC) met on 28 February to consider and prioritise the five applications and make recommendations to the JC regarding the allocation of funds.

Prior to the CEG-SC meeting, the applications were reviewed and assessed by BOPRC staff against the funding criteria and a summary of each application and assessment was provided to the CEG-SC to inform their discussions. This information is included as Appendix 1.

Through the CEG-SC, each application was considered, prioritised and funding allocated against the available budget. The three outputs of this process were:

1.   Prioritised funding allocations against the current budget

2.   Additional funding that CEG-SC would allocate if there was additional funding available

3.   A list of matters arising out of the applications and application process identified for consideration before the next funding round is carried out for 2024/25, noting that this was the first time this fund had operated. 

2.2    Funding available for RSRS

Through the Bay of Plenty Regional Council (BOPRC) Long Term Plan 2021-2031, $400,000 per annum was budgeted for supporting Regional Safety and Rescue Services. In 2021/22, following discussions with Councils who previously funded Surf Lifesaving NZ, $292,000 was allocated to SLSNZ to maintain the existing level of service for paid lifeguards for the 2021/22 summer. As a result the remaining $108,000 budgeted for RSRS in 2021/22 remains in a dedicated reserve fund.

CEG-SC have apportioned the available RSRS reserve funding equally over the two years of this funding round, noting that the fund will be reviewed ahead of the next funding round in 2024/25. 

2.3    Summary of RSRS funding allocations

The table below summarises the funding requests, the CEG-SC recommended funding allocation for the current budget, and also identifies an option to allocate additional funding should the JC seek to recommend and increase in the level of Grant funding through the BOPRC Annual Plan.

Application

RSRS Funding applied for

CEG-SC - Allocation of Existing funding

CEG-SC - Potential request for unbudgeted funding

2022/23

2023/24

2022/23

2023/24

2022/23

2023/24

Funding Applications

 

 

 

 

 

 

Surf Lifesaving NZ (Excl. Tauranga)

$349,738

$358,754

$327,000

$333,000

 

$2,253

Coastguard

$100,000

$100,000

$20,000

$20,000

$30,000

$30,000

Rotorua Mountain Bike Club

$80,000

$80,000

$80,000

$80,000

 

 

Land Search and Rescue

$30,000

$30,000

$20,000

$20,000

$10,000

$10,000

Youth Search and Rescue

$96,500

$120,000

$4,000

$4,000

$11,000

$11,000

Total Funding sought

$656,238

$688,754

$451,000

$457,000

$51,000

$53,253

 

 

 

 

 

 

 

Funding Available

 

 

 

 

 

 

RSRS Budget – Target Rate funded

$400,000

$400,000

$400,000

$400,000

 

 

RSRS Reserve

$54,000

$54,000

$51,000

$57,000

 

 

Total Funding Available

$454,000

$454,000

$451,000

$457,000

$0

$0

Balance

-$148,238

-$288,754

$0

$0

-$51,000

-$53,253

Additional Target Rate Funding Required

$202,238

$234,754

 

 

$51,000

$53,253

Estimated Rating Implication

Rateable units

132,341

132,341

132,341

132,341

132,341

132,341

Budgeted RSRS TR per Household (average)

$3.02

$3.02

 $3.02

 $3.02

 

 

Approximate additional TR per household

 $1.53

 $1.77

 

 

 $ 0.39

 $0.40

TR increase %

51%

59%

 

 

13%

13%

Total RSRS TR per household (Average)

 $4.55

 $4.80

 $3.02

 $3.02

 $ 0.39

 $0.40

3.     Summary of Funding applications and Recommendations

A summary of the funding applications and CEG-SC recommendations are outlined below. Further detail on each application is included as Appendix 1.

Note that any and all funding allocations will be subject to confirmation of funding through the adoption of the BOPRC Annual Plan 2022/23 and then BOPRC staff confirming funding agreements with recipients to including clear milestones and deliverables.

3.1      Surf Lifesaving NZ (Excl. Tauranga)

SLSNZ are seeking a total of $349,738 in 2022/23 and $358,754 in 2023/24. Funding would be used to maintain the existing provision of Paid Lifeguard services at existing locations across the BOP (excluding sites that sit within the TCC boundaries) and to extend the existing Rescue Water Craft (RWC) services. SLSNZ were allocated $290,000 RSRS funding for the current 2021/22 year.

Note: TCC have recently (late 2021) completed a funding agreement with SLSNZ to fund Tauranga based services. 

3.1.1    Assessment summary

This was a strong application supported by clear evidence and budgets of the services provided and the demands for services. A number of Councils across the region have supported surf lifesaving services for a number of years and built up a strong understanding of the benefits the service provides to the community. 

The extension to the Rescue Water Craft services are described as a lower priority in the applications. With limited RSRS funding available, this extension is assessed as having a lower priority.

3.1.2    CEG-SC – Funding Allocation

Recommendation that SLSNZ core services are funded at a cost of $327,000 in 2022/23 and $333,000 in 2023/24, and that the extension of Rescue water craft services are not funded.

3.2      Royal New Zealand Coastguard (Coastguard)

Coastguard are seeking $100,000 per annum in 2022/23 and 2023/24. Funding would be split evenly across two service areas, 1 - to support the repair and maintenance of rescue vessels and the wider rescue system to ensure rescue capability, 2 - to support community engagement and activity to impart boating safety education and awareness, especially in high-risk populations.

3.2.1    Assessment summary

This was a strong application and demonstrated a clear need for the service and for funding to support it. For the two services seeking funding:

1 - Repairs and Maintenance – the case for funding appears strong as this goes to support the direct provision of service to the community.

2 - Coastguard Boating Safety and Drowning Prevention – The work that is planned looks to be a valuable contribution improving water safety, particularly in at risk communities.  However this programme of work does not directly deliver RSRS services to the community. As such this programme is assessed as a lower priority compared to other RSRS services. This programme may be eligible to apply under other Council Community Funding programmes.

3.2.2    CEG-SC – Funding Allocation

Recommendation that the Repairs and Maintenance funding request is partially granted with $20,000 allocated per annum. This is limited by the available budget. If further grant funding was available, CEG-SC recommends that the full $50,000 requested is granted. 

Also noted that for future rounds the RSRS Fund may consider greater emphasis on strategic programmes including prevention programmes rather than just rescue services and funding applications may be more successful.

3.3      Rotorua Mountain Bike Club

RMTBC are seeking $80,000 per annum for 2022/23 and 2023/24. Funding will be used to pay the contractors Peak Safety Ltd which provide the professional medics who operate the First Response Unit (FRU) as well as the consumables used by the medics. This equates to just over half the annual cost of running the service.

3.3.1    Assessment summary

Allocating funding to RMTBC will directly support the delivery of a localised RSRS service. There is a demonstrated need for the service which is shown by the existing levels of service use. The service appears to provide a better and more cost effective option that alternatives (e.g. St Johns) due to the local specialised knowledge of the medics. Noted that St Johns are supportive of the application.

3.3.2    CEG-SC – Funding Allocation

Recommendation that the full request for $80,000 per annum is granted.

3.4      Land Search and Rescue

LandSAR are seeking $30,000 per annum 2022/23 and 2023/24. Funding would be used to support the provision of Land Search and Rescue Services provided by Search & Rescue Rotorua Inc. Tauranga Land Search and Rescue Inc. Whakatāne Land Search and Rescue Inc., in the BOP region. Services include search parties with SAR specialist field skills, communications personnel, and incident management members.

3.4.1    Assessment summary

Allocating funding to LandSAR will directly support the delivery of a RSRS service that extends across the region. There is a demonstrated need for the service which is shown by the existing levels of service use.

3.4.2    CEG-SC – Funding Allocation

Recommendation that funding request is partially granted with $20,000 allocated per annum. This is limited by the available budget. If further grant funding was available, CEG-SC recommends that the full $30,000 requested is granted.

3.5      Youth Search and Rescue

YSAR are seeking $96,500 in 2022/23 and $120,000 in 2023/24. Funding would be used to fund paid roles and deliver training to build the capability, diversity and number of volunteers available to support emergency management and search and rescue services across the BOP.

3.5.1    Assessment summary

The work that is planned to be delivered though this application looks to be a valuable tool to build the number, capability and diversity of volunteers available to support emergency management and search and rescue services across the BOP.

However the programme is not responsible for direct delivery of RSRS services to the community. As such this programme is assessed as a lower priority compared to those that that deliver RSRS services directly.

3.5.2    CEG-SC – Funding Allocation

Recommendation that funding request is partially granted with a total of $8,000 allocated over 2 years. Staff to discuss this with YSAR as to how this funding would be applied.

Noted that for future rounds that the RSRS Fund is reviewed and to consider whether greater emphasis is placed on strategic programmes such as these not just tactical programmes.

4.     Future RSRS funding round (LTP 2024-2034)

It is anticipated that in future rounds the value of funding applications to the RSRS Fund is likely to increase. In addition, the CEG-SC identified a number of areas for consideration and review prior to the next funding round commencing as part of the LTP 2024-34 cycle.

4.1.     Pressures on future RSRS funding level 

Changes to base funding of $400,000 per annum - For the current funding round, $108,000 of reserve funding was available as a result of the under allocation in 2021/22. This has been fully allocated through this round and will not be accessible in future. In addition, there is potential for the SLSNZ services that Tauranga City Council (TCC) currently provide funding for in a separate agreement to be brought into this fund in the future, the TCC agreement allows for  approximately $310,000 in 2022/23, this would substantially increase the funding requirement and expectations for RSRS. 

Annual inflation increase to funding - The current annual RSRS funding of $400,000 per annum is not adjusted for inflation, however some of the funding applications received this round included inflationary increases in funding requirements and it is noted that inflation does put pressure on the finances of RSRS organisations. It is likely that an inflationary increase to RSRS funding may be required in future rounds in order to enable levels of service to be maintained.

Potential for third parties to contribute to Council RSRS funding – one of the applicants (Rotorua Mountain Bike Club) noted that they were not successful with continued funding from ACC due to changes in ACC criteria. Staff will investigate whether any third parties such as ACC may be willing to contribute funding to a regional funding pool for distribution.

Greater clarity of existing funding arrangements – The CEG-SC identified that greater understanding of how organisations were funded beyond the existing Council funding would assist in decision making. This includes understanding where legislative responsibilities for supporting organisations lay.

4.2.     Criteria review

Through the applications it was identified that many organisations were seeking funding for potentially very valuable work that supports the efforts of RSRS providers and contributes to a safer environment for our community. A review of the current funding criteria will be performed and this will include considering how strategic focused funding such as enabling a sustainable level of available volunteers and design and delivery of programmes focused on prevention rather than direct delivery of rescue services may be incorporated.

The assessment criteria will also look at whether the applicants receive any government funding in order to greater decipher the need for financial assistance from this fund

5     Considerations

5.1     Risks and Mitigations

Centralised funding of RSRS services is intended to help support service providers to deliver services to the community in a more efficient way. If the RSRS funding allocation does not proceed, there is a risk that the level of service provided to the community for services such as Surf Lifesaving may be reduced and/or the cost of supporting those services may revert to individual District and City Councils.

5.2     Climate Change

 There are no specific Climate Change implications as a result of this report.

5.3     Implications for Māori

There are no specific implications for Maori as a result of this report.

5.4     Community Engagement

 The approach for funding RSRS services has been developed following consultation with the community across the BOP including feedback from the general public, Councils and Service Providers and Councils.

5.5     Alignment with Strategic Framework

Funding providers of Regional Safety and Rescue Services supports community wellbeing through supporting a number of vital safety and rescue services to local people in our community, and visitors to our region.

5.6     Financial Implications

This paper requests that the Joint Committee confirms the allocation of funding for RSRS that is currently budgeted for through the BOPRC LTP 2021-2031. It also requests the JC consider recommending to BOPRC an increase in the budget for RSRS funding as part of the BOPRC Annual Plan 2022/23. Any increase in funding is expected to be funded via an increase in the RSRS Targeted Rate.

6.     Next Steps

Subject to Joint Committee confirming the recommendations set out in this paper, BOPRC staff will draft a paper to BOPRC Annual Plan Deliberations advising of the RSRS funding allocations of the existing budget and the Joint Committee recommendations on any additional funding sought.

Following the adoption of the BOPRC Annual Plan 2022/23 and setting of Targeted rates for RSRS funding in June 2022, BOPRC staff will work with funding recipients to finalise the funding agreements with clear milestones/deliverables.

 

Attachments

Attachment 1 - RSRS - Summary of Applications and draft Funding Allocation   


Bay of Plenty Civil Defence Emergency Management Group Joint Committee 18 March 2022

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Report To:

Bay of Plenty Civil Defence Emergency Management Group Joint Committee

Meeting Date:

18 March 2022

Report Writer:

Cara Gordon, Principal Advisor, Emergency Management

Report Authoriser:

Clinton Naude, Director, Emergency Management Bay of Plenty

Purpose:

Provide a copy of the feedback sent to the National Emergency Management Agency on the modernising the emergency management framework legislative reform (Trifecta) 

 

 

Modernising the Emergency Management Framework – Feedback to the National Emergency Management Agency

 

Executive Summary

The National Emergency Management Agency (NEMA) is undertaking a process to review the Civil Defence Emergency Management Act 2002. Local Authorities have were given an opportunity to provide feedback on NEMAs proposed changes. 

Due to the timing of the review the Bay of Plenty CDEM Group was been unable to develop a joint submission on the proposed changes. The submission developed was therefore a collation of views from consultation with the following groups within the Bay of Plenty.

·      Emergency Management Bay of Plenty and Local Emergency Management Staff

·    Local Authority General Managers responsible for CDEM within their respective Councils – Via the Coordinating Executive Group Local Authorities Subcommittee

 

Recommendations

That the Bay of Plenty Civil Defence Emergency Management Group Joint Committee:

1        Receives the report, Modernising the Emergency Management Framework – Feedback to the National Emergency Management Agency.

 

1.       Background

In June 2017 a Technical Advisory Group was established to carry out a Ministerial Review focused on enabling better responses to natural disasters and other emergencies in New Zealand. This review identified a number of recommendations, many of which are in the process of being implemented by the National Emergency Management Agency.

A number of these recommendations are intended to be addressed through legislative change. In December 2021, the Minister for Emergency Management, Hon Kiritapu Allan publicly announced that a new Emergency Management Bill will be introduced to replace the Civil Defence Emergency Management Act 2002.

2.       Emergency Management Bill Consultation process

On 8 December 2021 National Emergency Management Agency notified local authorities of their intention to engage on a series of proposals that would inform the legislative change.

Local Authorities representatives were provided with consultation documents on 14 January, invited to attend a series of workshops during the week commencing 17 January, and were required to provide written feedback by 11 February.

2.1      Submission Development Process

Due to the timing and length of this consultation process the Director Emergency Management and the Coordinating Executive Group Chair agreed to utilise the prescheduled forums to coordinate feedback from the Bay of Plenty. Noting this feedback would not deliver a collective view from the Bay of Plenty CDEM Group, all Local Authorities were also provided with the opportunity to provide individual feedback from their Councils perspective.

The submission developed was therefore a collation of views from consultation with the following groups within the Bay of Plenty.

·      Emergency Management Bay of Plenty and Local Emergency Management Officers Staff

·      Local Authority General Managers responsible for CDEM within their respective Councils – Via Coordinating Executive Group Local Authorities Subcommittee

A copy of the Bay of Plenty CDEM Group feedback on modernising the emergency management framework is attached to this report.

3.       Considerations

3.1      Risks and Mitigations

Please refer to commentary contained in the attached feedback document.

3.2      Climate Change

Please refer to commentary contained in the attached feedback document.

3.3      Implications for Māori

Please refer to commentary contained in the attached feedback document.

3.4      Community Engagement

Please refer to commentary contained in the attached feedback document.

3.5      Alignment with Strategic Framework

Please refer to commentary contained in the attached feedback document.

3.6      Financial Implications

Please refer to commentary contained in the attached feedback document.

4.       Next Steps

It is understood that the next opportunity for feedback on this Bill will be during the Select Committee process. Emergency Management Bay of Plenty will monitor this process and ensure this committee is advised of any opportunities to provide feedback.

 

Attachments

Attachment 1 - Feburary 2022 - Feedback on NEMA proposals - Modernising the emergency management framework (Trifecta)   


Bay of Plenty Civil Defence Emergency Management Group Joint Committee 18 March 2022


 

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