Executive Employment Committee Agenda

NOTICE IS GIVEN that the next Public Excluded meeting of the Executive Employment Committee will be held in Meeting Room 1, Regional House, 1 Elizabeth Street, Tauranga on:

Wednesday 5 February 2025 COMMENCING AT 9:30 AM

 

 

Fiona McTavish

Chief Executive, Bay of Plenty Regional Council Toi Moana

28 January 2025

 


 

Executive Employment Committee

Membership

Chairperson

Cr Jane Nees

Deputy Chairperson

Chairman Doug Leeder

Members

Cr Stuart Crosby

Cr Te Taru White

Quorum

Two members, consisting half the number of members

Meeting frequency

As required

Purpose

Act for and advise Council on matters pertaining to the employment of the Council’s Chief Executive Officer.

Role

·         Develop and consult with Council annually on performance targets and key result area weightings for the Chief Executive, including associated methods of measurement and processes of judgement.

·         Negotiate annually with the Chief Executive performance targets and key result area weightings, including associated methods of measurement and processes of judgement.

·         Conduct an annual review of the Chief Executive’s performance and remuneration in accordance with the agreed processes, in April/May of each year or such other time as agreed with the Chief Executive.

·         Develop and consult with Council, appropriate amendments or adjustments to the terms and conditions of employment and the remuneration of the Chief Executive arising from the annual review.

·         Negotiate and determine any agreed amendments or adjustments to the terms and conditions of employment and the remuneration with the Chief Executive annually.

·         Develop and agree with the Chief Executive, an annual development plan to address any training needs or preferences.

·         Meet with the Chief Executive at least once each year to discuss progress on performance targets and key result areas and the agreed personal development plan and negotiate any revision or change as is considered necessary.

·         Undertake the management of the Chief Executive recruitment process where required.

·         Consider and advise Council on all matters relevant to the employment of the Council’s Chief Executive.

 


 

Power to Act

To make all decisions necessary to fulfil the role and scope of the committee subject to the limitations imposed.

To negotiate and recommend to Council on performance agreement measures and annual remuneration.

To engage external advisors where required.

The Executive Employment Committee is not delegated authority to:

·    approve the Chief Executive’s annual remuneration, or

·    appoint the Chief Executive.

Power to Recommend

Executive Employment Committee recommends and reports to the Regional Council.


Bay of Plenty Regional Council - Toi Moana

Governance Commitment

mō te taiao, mō ngā tāngata - our environment and our people go hand-in-hand.

 

 

We provide excellent governance when, individually and collectively, we:

·        Trust and respect each other

·        Stay strategic and focused

·        Are courageous and challenge the status quo in all we do

·        Listen to our stakeholders and value their input

·        Listen to each other to understand various perspectives

·        Act as a team who can challenge, change and add value

·        Continually evaluate what we do

 

 

TREAD LIGHTLY, THINK DEEPLY,
ACT WISELY, SPEAK KINDLY, JOURNEY TOGETHER.


Executive Employment Committee                                                                              5 February 2025

Recommendations in reports are not to be construed as Council policy until adopted by Council.

Agenda

1.       Apologies

2.       Public Forum

3.       Items not on the Agenda

4.       Order of Business

5.       Declaration of Conflicts of Interest

6.       Public Excluded Business to be Transferred into the Open

7.       Minutes

Minutes to be Confirmed

7.1      Executive Employment Committee Minutes - 26 November 2024      7

7.2      Executive Employment Committee Open Minutes – 5 November 2024                                                                                                                 11

8.       Public Excluded Section

Resolution to exclude the public

Excludes the public from the following parts of the proceedings of this meeting as set out below:

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item No.

Subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Grounds under Section 48(1) for the passing of this resolution

When the item can be released into the public

9.1

Public Excluded Executive Employment Committee Minutes – 5 November 2024

As noted in the relevant Minutes.

As noted in the relevant Minutes

On the Chief Executive's approval.

9.2

Public Excluded Executive Employment Committee Minutes –

26 November 2024

As noted in the relevant Minutes.

As noted in the relevant Minutes

On the Chief Executive's approval.

10.1

Chief Executive Recruitment - Applications

Withholding the information is necessary to protect the privacy of natural persons, including that of deceased natural persons.

48(1)(a)(i) Section 7 (2)(a).

On the Chief Executive's approval.

 

10.1    Chief Executive Recruitment - Applications

11.     Public Excluded Business to be Transferred into the Open

12.     Readmit the Public

10.     Consideration of Items not on the Agenda


Executive Employment Committee Minutes

26 November 2024

 

Executive Employment Committee

Open Minutes

Commencing:             Tuesday 26 November 2024, 2:00pm

Venue:                         Council Chambers, Regional House, 1 Elizabeth Street, Tauranga

Chairperson:               Cr Jane Nees

Deputy Chairperson:  Cr Doug Leeder

Members:                    Cr Stuart Crosby

Cr Te Taru White

In Attendance:            Yvonne Tatton, Principal Advisor, People and Leadership,

Karen Aspey, General Manager, People and Leadership

 

1.     Declaration of Conflicts of Interest

None

2.     Minutes

Minutes to be Confirmed

2.1

Public and Public Excluded Executive Employment Committee Minutes - 30 August 2024

 

Resolved

That the Executive Employment Committee:

1        Confirms the Executive Employment Committee Minutes - 30 August 2024, including the Public Excluded Minutes, as a true and correct record.

Nees/Crosby

CARRIED

3.     Public Excluded Section

Resolved

That the Executive Employment Committee:

          Excludes the public from the following parts of the proceedings of this meeting as set out below:

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item No.

Subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Grounds under Section 48(1) for the passing of this resolution

When the item can be released into the public

7.1

Public Excluded Executive Employment Committee Minutes – 30

August 2024

As     noted         in the relevant Minutes

As noted in the relevant Minutes

On     the    Chief Executive's approval.

8.1

Chief Executive’s Job Description and Job Sizing

Withholding   the

information        is necessary to protect the privacy of natural persons, including that of deceased natural persons.

48(1)(a)(i)

Section 7 (2)(a).

The report to remain in Public Excluded   until released         under the authority of the         Regional Council     for the purposes of the Chief         Executive application information.

8.2

Appointment of Recruitment Provider

Withholding the

Information is necessary to carry out,   without prejudice            or disadvantage, commercial activities.

48(1)(a)(i)

Section 7 (2)(h)

The report to remain in Public Excluded and the Resolutions be released to the public at the conclusion of the meeting.

8.3

Delegation to the Executive Employment Committee Chair

Withholding   the

information        is necessary to protect the privacy of natural persons, including that of deceased natural persons.

48(1)(a)(i)

Section 7 (2)(a).

At the conclusion of the meeting.

Crosby/White

CARRIED

4.     Resolutions Transferred into the Open

4.1

Appointment of Recruitment Provider

 

Resolved

That the Executive Employment Committee:

1        Receives the report, Appointment of a recruitment provider.

2        Appoints Julia Stones & Associates Ltd as the Council’s external recruitment provider to undertake a Chief Executive recruitment process.

3        Receives the updated Chief Executive recruitment plan.

4        Confirms the public be excluded from consideration of this report on the grounds set out in the Local Government Official Information and Meetings Act 1987 under Section 48(1)(a)(i) Section 7 (2)(a) as withholding the information is necessary to protect the privacy of natural persons, including that of deceased natural persons.

5        Confirms that the report remains in Public Excluded and the Resolutions be released to the public at the conclusion of the meeting.

Crosby/White

CARRIED

 

4.2

 

Delegation to the Executive Employment Committee Chair

 

Resolved

That the Executive Employment Committee:

 

1        Receives the report, Appointment of recruitment provider and recruitment plan.

2        Delegates authority to Cr Nees, Executive Employment Committee Chair to approve the final versions of advertising and candidate information required for the Chief Executive’s recruitment process.

 

3        Confirms that the public be excluded from consideration of this report on the grounds set out in the Local Government Official Information and Meetings Act 1987 under Section 48(1)(a)(i) Section 7 (2)(a) as withholding the information is necessary to protect the privacy of natural persons, including that of deceased natural persons.

4        Confirms that the report and resolutions be released to the public at the conclusion of the meeting.

Leeder/Crosby

CARRIED

 

 

2:57 pm – the meeting closed.

 

 

Confirmed                                                                                                                                          

                                                                                                                                          Cr Jane Nees

Chairperson, Executive Employment Committee

 


Executive Employment Committee                                                                    5 February 2025

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