Bay of Plenty Mayoral Forum

Open Minutes

Commencing:             Thursday 12 December 2024, 1.00 PM

Venue:                         Audiovisual Meeting only (Zoom)

Chairperson:               Mayor Tania Tapsell - Rotorua Lakes Council

Deputy Chairperson:  Mayor Victor Luca – Whakatāne District Council

Members:                    Chairman Doug Leeder - Bay of Plenty Regional Council

Mayor Faylene Tunui - Kawerau District Council

Mayor David Moore - Ōpōtiki District Council

Mayor James Denyer - Western Bay of Plenty District Council

Mayor Mahé Drysdale - Tauranga City Council

In Attendance:            Staff: Fiona McTavish - Chief Executive - Bay of Plenty Regional Council; Marty Grenfell - Chief Executive - Tauranga City Council; John Holyoake - Chief Executive - Western Bay of Plenty District Council; Morgan Godfery - Chief Executive - Kawerau District Council; Andrew Moraes - Chief Executive - Rotorua Lakes Council; Nathan Hughes - Group Manager Service Delivery – Ōpōtiki District Council; Dean Howie – Programme Manager, Regional Economic Development; Ariell King - Strategic Advisor: Legislative Reform and Special Projects, Western Bay of Plenty District Council; Tone Nerdrum Smith – Senior Advisor Governance

Presenters: Vaughan Payne and Sinead Hart – Co-Lab Solutions

Apologies:                  Mayor David Trewavas - Taupō District Council; Stace Lewer - Chief Executive - Ōpōtiki District Council; Julie Gardyne – Chief Executive – Taupō District Council

 

Chairperson Mayor Tapsell reminded those present that this meeting was not being livestreamed. It would be recorded for members not present, but this recording would not be made publicly available as the majority of the meeting was public excluded.

Further noted that agenda item 6.4 - Regional Deals Discussion had been withdrawn from the agenda and would not be discussed.

 

1.     Opening Karakia

A karakia was provided by Mayor Tania Tapsell.

2.     Apologies

Resolved

1           Accepts the apologies from Mayor David Trewavas - Taupō District Council; Stace Lewer - Chief Executive - Ōpōtiki District Council; Julie Gardyne – Chief Executive – Taupō District Council tendered at the meeting.

Tapsell/Drysdale

CARRIED

10.   Minutes

Minutes to be Confirmed

10.1

Bay of Plenty Mayoral Forum Minutes - 16 August 2024

 

Resolved

That the Bay of Plenty Mayoral Forum:

1           Confirms the Bay of Plenty Mayoral Forum Minutes - 16 August 2024 as a true and correct record.

Drysdale/Moore

CARRIED

 

10.2

Bay of Plenty Mayoral Forum Minutes - 16 September 2024

 

Resolved

That the Bay of Plenty Mayoral Forum:

1           Confirms the Bay of Plenty Mayoral Forum Minutes - 16 September 2024 as a true and correct record.

Drysdale/Moore

CARRIED

13.   Public Excluded Section

Resolved

Resolution to exclude the public

1       Excludes the public from the following parts of the proceedings of this meeting as set out below:

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item No.

Subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Grounds under Section 48(1) for the passing of this resolution

When the item can be released into the public

13.1

Public Excluded Bay of Plenty Mayoral Forum Minutes - 16 August 2024

As noted in the relevant Minutes.

As noted in the relevant Minutes.

To remain in public excluded.

13.2

Public Excluded Bay of Plenty Mayoral Forum Minutes - 16 September 2024

As noted in the relevant Minutes.

As noted in the relevant Minutes.

To remain in public excluded.

13.3

Presentation: Local Water Done Well

Withholding the information is necessary to enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities; Withholding the information is necessary to enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

48(1)(a)(i) Section 7 (2)(h); 48(1)(a)(i) Section 7 (2)(i).

To remain in public excluded.

2       That Vaughan Payne and Sinead Hart – Co-Lab Solutions be permitted to stay in the public excluded section of the meeting due to their knowledge of the matter under discussion, being item Presentation: Local Water Done Well.

Drysdale/Moore

CARRIED

15.   Closing Karakia

A karakia was provided by Mayor Tania Tapsell.

2.30 pm – the meeting closed.

 

 

Confirmed                                                                                          

                                   Mayor - Rotorua Lakes Council Tania Tapsell

Chairperson, Bay of Plenty Mayoral Forum