Agenda of Bay of Plenty Mayoral Forum - Thursday, 12 December 2024

Bay of Plenty Mayoral Forum 12 December 2024

Recommendations in reports are not to be construed as Council policy until adopted by Council.

Agenda

1. Opening Karakia

2. Apologies

3. Acceptance of Late Items

4. Public Excluded Business to be Transferred into the Open

5. Minutes

5.1 Bay of Plenty Mayoral Forum Minutes - 16 August 2024 7

5.2 Bay of Plenty Mayoral Forum Minutes - 16 September 2024 14

6. Public Excluded Section

Resolution to exclude the public

Excludes the public from the following parts of the proceedings of this meeting as set out below:

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item No.	Subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Grounds under Section 48(1) for the passing of this resolution	When the item can be released into the public
6.1	Public Excluded Bay of Plenty Mayoral Forum Minutes - 16 August 2024	As noted in the relevant Minutes.	As noted in the relevant Minutes.	To remain in public excluded.
6.2	Public Excluded Bay of Plenty Mayoral Forum Minutes - 16 September 2024	As noted in the relevant Minutes.	As noted in the relevant Minutes.	To remain in public excluded.
6.3	Presentation: Local Water Done Well	Withholding the information is necessary to enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities; Withholding the information is necessary to enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	48(1)(a)(i) Section 7 (2)(h); 48(1)(a)(i) Section 7 (2)(i).	To remain in public excluded.
6.4	Regional Deals Discussion	Withholding the information is necessary to enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities; Withholding the information is necessary to enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	48(1)(a)(i) Section 7 (2)(h); 48(1)(a)(i) Section 7 (2)(i).	To remain in public excluded.

Minutes to be Confirmed

6.1 Public Excluded Bay of Plenty Mayoral Forum Minutes - 16 August 2024

6.2 Public Excluded Bay of Plenty Mayoral Forum Minutes - 16 September 2024

6.3 Presentation: Local Water Done Well

6.4 Regional Deals Discussion

7. Consideration of Late Items

8. Closing Karakia

Bay of Plenty Mayoral Forum Minutes

16 August 2024

Bay of Plenty Mayoral Forum

Open Minutes

Commencing: Friday 16 August 2024, 09:30AM

Venue: Western Bay of Plenty District Council Chambers, 1484 Cameron Road, Tauranga and via Zoom (Audio Visual Meeting)

Chairperson: Mayor Tania Tapsell – Rotorua Lakes Council (RLC)

Deputy Chairperson: Deputy Chairperson Victor Luca – Whakatāne District Council (WDC)

Members: Mayor David Trewavas – Taupō District Council (TDC) via Zoom

Deputy Chairperson Jane Nees – Bay of Plenty Regional Council (BOPRC)

Mayor Mahé Drysdale – Tauranga City Council (TCC)

Mayor Faylene Tunui – Kawerau District Council (KDC)

Mayor David Moore – Ōpōtiki District Council (ODC)

Mayor James Denyer – Western Bay of Plenty District Council (WBOPDC)

In Attendance: Staff: David Bewley – Acting Chief Executive WDC; Namouta Poutasi - General Manager Strategy & Science BOPRC; Marty Grenfell - Chief Executive TCC; John Holyoake - Chief Executive WBOPDC; Julie Gardyne - Chief Executive TDC - via Zoom; Morgan Godfery - Chief Executive KDC; Andrew Moraes - Chief Executive RLC; Rachael Davie – Deputy Chief Executive WBOPDC; Tone Nerdrum Smith – Senior Advisor Governance BOPRC

Presenters as listed in the minutes

Apologies: Chairman Doug Leeder - BOPRC, Chief Executive Fiona McTavish – BOPRC and Chief Executive Stace Lewer - ODC

Livestreaming Statement

Mayor Tapsell advised those present in Chambers and via Zoom that the meeting was being recorded and that the recording would be made available on the Bay of Plenty Regional Council website following the meeting Mayoral Forum Recording 16 August 2024 - YouTube

Karakia

A karakia was provided by Mayor Tania Tapsell.

1. Apologies

Resolved

That the Bay of Plenty Mayoral Forum:

1 Accepts the apologies from Chairman Doug Leeder, Chief Executive Fiona McTavish and Chief Executive Stace Lewer tendered at the meeting.

Tunui/Denyer

CARRIED

2. Minutes

Minutes to be Confirmed

2.1

Bay of Plenty Mayoral Forum Minutes - 3 May 2024

Resolved

That the Bay of Plenty Mayoral Forum:

1 Confirms the Bay of Plenty Mayoral Forum Minutes - 3 May 2024 as a true and correct record.

Denyer/Tapsell

CARRIED

3. Presentations and Verbal Updates

3.1

Introduction and Welcome to Tauranga City Council Mayor Mahé Drysdale

Mayor Tapsell welcomed the new Tauranga City Council Mayor, Mahé Drysdale, to the Mayoral Forum table.

Key Points – Mayor Drysdale:

· Current focus was to build a cohesive and well-functioning team of councillors

· Recognised the exciting opportunities ahead for Tauranga and the wider region

· Getting ‘stuck in’ was the priority for the next few weeks.

3.2

United Nations' Decade for Healthy Aging

Presentation Carole Gordon - Mayoral Forum 16 August 2024 pdf: Objective ID A4744761

Presented by: Carole Gordon - Strategic Advisor to the Aotearoa New Zealand UN Decade of Healthy Ageing Forum

Key Points:

· A generation of baby boomers would reach the age of 80 in 2026

· Tauranga was the highest aging major city in New Zealand

· Important that councils prioritised healthy aging in its strategic planning

· Noted the symposium on silver economy organised jointly with SmartGrowth some years ago.

Key Points - Members:

· Recognised the importance and value of the work being undertaken.

3.3

Positive Money NZ: Local Water Financing Done Well

Presentation Positive Money NZ - Mayoral Forum 16 August 2024 pdf: Objective ID A4756649

Presented by: Martin Taylor and Cliff Hall - Positive Money NZ

An introduction of this item was provided by Mayor Luca.

Key Points:

· Positive Money NZ was an advocacy group committed to fair funding initiatives and solutions

· Concerned about the financial burden of the new Local Water Done Well regime that was being placed on local authorities by central government

· Water infrastructure should be retained in local ownership/control

· Affordability was a real and significant issue in all sectors

· Setting up an institutional framework meant the funding model could also be utilised for future projects

· Recognised the ‘too good to be true’ factor/thinking, and the concerns surrounding access to funding and the potential impact on ratepayer debt levels

· The model had operated successfully abroad for a number of years with a cross-party approach

· Local Government Funding Agency (LGFA) issued debt, unlike private borrowing, meaning that if the debt was not repaid, a commissioner (rather than a private receiver) would work with the Water Entities to identify a viable way forward

· Also advocated that the reserve bank could become a ‘light-handed’ overseer

· Focus had been on addressing the financing, i.e. less costly debt, to support the central government proposed water structure

· Inclusion of the Infrastructure Commission in the model would ensure consistency and larger scale investment in infrastructure, rather than each Council competing for the same delivery at the same time. It would also provide a pipeline of work for infrastructure providers

· Recognised that there often was an aspirational wish list for infrastructure development from each council

· Agreed that the financing model should not remove financial/asset control from the councils

· There could be an opportunity for councils to go directly to the Reserve Bank for borrowing, i.e. straight to stage five of the model.

Key Points - Members:

· Recognised the innovative approach to a challenging and ongoing issue

· Queried a model where a Council Controlled Organisation (CCO) acted as the guarantor, which meant the debt would ultimately sit with the parent council

· Recognised that although it was different groups who paid the debt, i.e. ratepayer vs taxpayers, the costs were still carried by the same residents

· Recognised the similarities with the current Waka Kotahi NZTA model, which was causing some frustration for councils as it meant they lost authority over local/regional projects.

Action/Next Steps:

· Summary/narrative to further explain the proposed funding model to be provided so it could be forwarded to all the councils.

3.4

Update on Youth Councils Across the Bay of Plenty (Presentations/Roundtable Discussion)

Presentation Mayor Tapsell - Youth Council - Mayoral Forum 16 August 2024 pdf: Objective ID A4756676

This item was led by Mayor Tania Tapsell - RLC

Key Points – Mayor Tapsell:

· Had started her political career at RLC’s Youth Council

· If there was an appetite for youth councils, this was the time to commence the process for 2025

· The development of the Rotorua Lake waterfront playground was done in high level of participation between RLC and local youth

· Civic education and leadership development were valuable outcomes of youth councils

· Many councils in New Zealand had youth councils

· Youth council applications normally attracted rangatahi in their final year of college, which often meant multi-term participation, i.e. beyond 12 months

· The RLC youth council tended to include representation from a variety of schools across the district, supporting interaction and creating connections otherwise not occurring

· Youth council participation occurred at a time when rangatahi were actively choosing their personal and professional pathway, and the positive impact was tangible.

Key Points - Members:

· KDC had supported its youth council initiative since 2008

· Different councils applied varying programmes and models to involve youth, e.g. BOPRC ran summer assistant programmes that had tangible and positive impacts

· Noted the various councils internship programmes with slightly older youth, that provided significant benefits both to those involved and the councils.

Action/Next Steps:

· KDC youth council video to be distributed to members.

4. Public Excluded Section

Resolved

Resolution to exclude the public

1 Excludes the public from the following parts of the proceedings of this meeting as set out below:

Item No.	Subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Grounds under Section 48(1) for the passing of this resolution	When the item can be released into the public
4.1	Public Excluded Bay of Plenty Mayoral Forum Minutes - 3 May 2024	As noted in the relevant Minutes.	As noted in the relevant Minutes.	To remain in public excluded.
4.2	Regional Infrastructure Funding	Withholding the information is necessary to protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of the person who supplied or who is the subject of the information.	48(1)(a)(i) Section 7 (2)(b)(ii).	To remain in public excluded.
4.3	Bay of Plenty Waters Done Well - Update and Discussion	Withholding the information is necessary to maintain the effective conduct of public affairs through the free and frank expression of opinions by or between or to members or officers or employees of any local authority, or any persons to whom section 2(5) applies, in the course of their duty..	48(1)(a)(i) Section 7 (2)(f)(i).	To remain in public excluded.

2 That Nigel Tutt - Priority One and David Caselli and Justin Kimberly - both RotoruaNZ be permitted to stay in the public excluded section of the meeting due to their knowledge of the matter under discussion, being Regional Infrastructure Funding.

Luca/Moore

CARRIED

Closing Karakia

A karakia was provided by Mayor Tania Tapsell.

1.20 pm – the meeting closed.

Confirmed

Mayor Tania Tapsell

Chairperson, Bay of Plenty Mayoral Forum

Bay of Plenty Mayoral Forum Minutes

16 September 2024

Bay of Plenty Mayoral Forum

Open Minutes

Commencing: Monday 16 September 2024, 3.00 pm

Venue: Zoom only – Audio Visual Meeting

Chairperson: Mayor Tania Tapsell – Rotorua Lakes Council

Deputy Chairperson: Mayor Victor Luca – Whakatāne District Council

Members: Chairman Doug Leeder – Bay of Plenty Regional Council

Mayor Faylene Tunui – Kawerau District Council

Mayor David Moore – Ōpōtiki District Council

Mayor James Denyer – Western Bay of Plenty District Council

In Attendance: Staff: Fiona McTavish - Chief Executive - Bay of Plenty Regional Council; Julie Gardyne - Chief Executive - Taupo District Council; Stace Lewer - Chief Executive - Opotiki District Council; Morgan Godfery - Chief Executive - Kawerau District Council; Steven Perdia - Chief Executive - Whakatāne District Council; Dean Howie – Programme Manager, Regional Economic Development; Tone Nerdrum Smith – Senior Advisor Governance

Nigel Tutt – Chief Executive Priority One

Apologies: Mayor Mahé Drysdale – Tauranga City Council; Mayor David Trewavas – Taupō District Council; Marty Grenfell - Chief Executive - Tauranga City Council; John Holyoake - Chief Executive - Western Bay of Plenty District Council; Andrew Moraes - Chief Executive - Rotorua Lakes Council

1. Opening Statement

Mayor Tapsell welcomed those present and advised that as this was a public excluded meeting, it was not livestreamed nor recorded.

2. Apologies

Resolved

That the Bay of Plenty Mayoral Forum:

1 Accepts the apologies from Mayor Mahé Drysdale – Tauranga City Council; Mayor David Trewavas – Taupō District Council; Marty Grenfell - Chief Executive - Tauranga City Council; John Holyoake - Chief Executive - Western Bay of Plenty District Council and Andrew Moraes - Chief Executive - Rotorua Lakes Council tendered at the meeting.

Moore/Denyer

CARRIED

3. Public Excluded Section

Resolved

Resolution to exclude the public

1 Excludes the public from the following parts of the proceedings of this meeting as set out below:

Item No.	Subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Grounds under Section 48(1) for the passing of this resolution	When the item can be released into the public
3.1	Regional Infrastructure Projects List Update	Withholding the information is necessary to protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of the person who supplied or who is the subject of the information.	48(1)(a)(i) Section 7 (2)(b)(ii).	To remain in public excluded.

2 That Nigel Tutt – Chief Executive Priority One be permitted to stay in the public excluded section of the meeting due to his knowledge of the matter under discussion, being Item 3.1: Regional Infrastructure Project List Update.

Moore/Denyer

CARRIED

4. Closing Karakia

A karakia was provided by Mayor Tapsell.

3.34 pm – the meeting closed.

Confirmed

Mayor Tania Tapsell

Chairperson, Bay of Plenty Mayoral Forum

Chairperson	Mayor Tania Tapsell
Deputy Chairperson	Mayor Victor Luca
Members
Bay of Plenty Regional Council	Chairman Doug Leeder Chief Executive Fiona McTavish
Kawerau District Council	Mayor Faylene Tunui Chief Executive Morgan Godfery
Ōpōtiki District Council	Mayor David Moore Chief Executive Stace Lewer
Rotorua Lakes Council	Mayor Tania Tapsell (Chair) Chief Executive Andrew Moraes
Taupō District Council	Mayor David Trewavas Chief Executive Julie Gardyne
Tauranga City Council	Mayor Mahé Drysdale Chief Executive Marty Grenfell
Western Bay of Plenty District Council	Mayor James Denyer Chief Executive John Holyoake
Whakatāne District Council	Mayor Victor Luca (Deputy Chair) Chief Executive Steven Perdia
Quorum	N/A
Frequency	4-monthly