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Executive Employment Committee Agenda NOTICE IS GIVEN that the next meeting of the Executive Employment Committee will be held in Meeting Room 1, Regional House, 1 Elizabeth Street, Tauranga on: Tuesday 26 November 2024 COMMENCING AT 2:00pm
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Fiona McTavish Chief Executive, Bay of Plenty Regional Council Toi Moana 18 November 2024 |
Membership
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Chairperson |
Cr Jane Nees |
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Deputy Chairperson |
Chairman Doug Leeder |
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Members |
Cr Stuart Crosby Cr Te Taru White |
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Quorum |
Two members, consisting half the number of members |
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Meeting frequency |
As required |
Act for and advise Council on matters pertaining to the employment of the Council’s Chief Executive Officer.
· Develop and consult with Council annually on performance targets and key result area weightings for the Chief Executive, including associated methods of measurement and processes of judgement.
· Negotiate annually with the Chief Executive performance targets and key result area weightings, including associated methods of measurement and processes of judgement.
· Conduct an annual review of the Chief Executive’s performance and remuneration in accordance with the agreed processes, in April/May of each year or such other time as agreed with the Chief Executive.
· Develop and consult with Council, appropriate amendments or adjustments to the terms and conditions of employment and the remuneration of the Chief Executive arising from the annual review.
· Negotiate and determine any agreed amendments or adjustments to the terms and conditions of employment and the remuneration with the Chief Executive annually.
· Develop and agree with the Chief Executive, an annual development plan to address any training needs or preferences.
· Meet with the Chief Executive at least once each year to discuss progress on performance targets and key result areas and the agreed personal development plan and negotiate any revision or change as is considered necessary.
· Undertake the management of the Chief Executive recruitment process where required.
· Consider and advise Council on all matters relevant to the employment of the Council’s Chief Executive.
Power to Act
To make all decisions necessary to fulfil the role and scope of the committee subject to the limitations imposed.
To negotiate and recommend to Council on performance agreement measures and annual remuneration.
To engage external advisors where required.
The Executive Employment Committee is not delegated authority to:
· approve the Chief Executive’s annual remuneration, or
· appoint the Chief Executive.
Executive Employment Committee recommends and reports to the Regional Council.
Bay of Plenty Regional Council - Toi Moana
Governance Commitment
mō te taiao, mō ngā tāngata - our environment and our people go hand-in-hand.
We provide excellent governance when, individually and collectively, we:
· Trust and respect each other
· Stay strategic and focused
· Are courageous and challenge the status quo in all we do
· Listen to our stakeholders and value their input
· Listen to each other to understand various perspectives
· Act as a team who can challenge, change and add value
· Continually evaluate what we do
TREAD LIGHTLY, THINK DEEPLY,
ACT WISELY, SPEAK KINDLY, JOURNEY TOGETHER.
Executive Employment Committee 26 November 2024
Recommendations in reports are not to be construed as Council policy until adopted by Council.
1. Karakia
2. Apologies
3. Items not on the Agenda
4. Order of Business
5. Declaration of Conflicts of Interest
6. Minutes
Minutes to be Confirmed
6.1 Executive Employment Committee Minutes - 30 August 2024 2
6.2 Executive Employment Committee Minutes - 5 November 2024 2
Resolution to exclude the public
Excludes the public from the following parts of the proceedings of this meeting as set out below:
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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Subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Grounds under Section 48(1) for the passing of this resolution |
When the item can be released into the public |
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7.1 |
Public Excluded Executive Employment Committee Minutes – 30 August 2024 |
As noted in the relevant Minutes. |
As noted in the relevant Minutes |
On the Chief Executive's approval. |
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8.1 |
Chief Executive’s Job Description and Job Sizing |
Withholding the information is necessary to protect the privacy of natural persons, including that of deceased natural persons. |
48(1)(a)(i) Section 7 (2)(a). |
The report to remain in Public Excluded until released under the authority of the Regional Council for the purposes of the Chief Executive application information |
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8.2 |
Appointment of Recruitment Provider |
Withholding the information is necessary to protect the privacy of natural persons, including that of deceased natural persons. |
48(1)(a)(i) Section 7 (2)(a). |
The report to remain in Public Excluded and the Resolutions be released to the public at the conclusion of the meeting |
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8.3 |
Delegation to the Executive Employment Committee Chair |
Withholding the information is necessary to protect the privacy of natural persons, including that of deceased natural persons. |
48(1)(a)(i) Section 7 (2)(a). |
At the conclusion of the meeting. |
8. Reports
Decisions Required
8.1 Chief Executive’s Job Description and Job Sizing
Attachment 1 – Draft Chief Executive’s Job Description
Attachment 2 – Strategic Pay Report (Under Separate Cover)
8.2 Appointment of Recruitment Provider
Attachment 1 – Chief Executive Recruitment Plan
8.3 Delegation to the Executive Employment Committee Chair
8. Public Excluded Business to be Transferred into the Open
9. Readmit the Public
10. Consideration of Items not on the Agenda
11. Closing Karakia
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Executive Employment Committee Minutes |
30 August 2024 |
Executive Employment Committee
Open Minutes
Commencing: Friday 30 August 2024, 9:30am
Venue: Via Zoom
Chairperson: Cr Jane Nees
Deputy Chairperson: Cr Doug Leeder
Members: Cr Stuart Crosby
Cr Te Taru White
In Attendance: Yvonne Tatton, Principal Advisor – People and Leadership, Gillian Gibson, Consultant
Apologies: None
1. Declaration of Conflicts of Interest
None
2. Minutes
Minutes to be Confirmed
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Public and Public Excluded Executive Employment Committee Minutes – 31 July 2024 |
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Resolved That the Executive Employment Committee: 1. Confirms the Executive Employment Committee Minutes – 31 July 2024, including the Public Excluded Minutes, as a true and correct record. Nees/White CARRIED |
3. Public Excluded Section
Resolved
That the Executive Employment Committee:
Excludes the public from the following parts of the proceedings of this meeting as set out below:
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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Item No. |
Subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Grounds under Section 48(1) for the passing of this resolution |
When the item can be released into the public |
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6.1 |
Public Excluded Executive Employment Committee Minutes – 31 July 2024 |
As noted in the relevant Minutes. |
As noted in the relevant Minutes |
On the Chief Executive's approval. |
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8.1 |
Chief Executive’s 2023/24 annual performance and development review |
Withholding the information is necessary to protect the privacy of natural persons, including that of deceased natural persons. |
48(1)(a)(i) Section 7 (2)(a). |
On the Chief Executive's approval. |
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8.2 |
Draft Chief Executive’s 2024/2025 performance and development plan |
Withholding the information is necessary to protect the privacy of natural persons, including that of deceased natural persons |
48(1)(a)(i) Section 7 (2)(a). |
On the Chief Executive's approval. |
Crosby/Leeder
CARRIED
10:25 am – the meeting closed.
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Confirmed
Cr Jane Nees
Chairperson, Executive Employment Committee
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Executive Employment Committee Minutes |
5 November 2024 |
Executive Employment Committee
Open Minutes
Commencing: Tuesday 5 November 2024, 9:30am
Venue: Council Chambers, Regional House, 1 Elizabeth Street, Tauranga and via Zoom (Audiovisual meeting)
Chairperson: Cr Jane Nees
Deputy Chairperson: Cr Doug Leeder
Members: Cr Stuart Crosby
Cr Te Taru White – Via Zoom
In Attendance: Karen Aspey - General Manager, People & Leadership, Yvonne Tatton - Principal Advisor, People & Leadership
1. Declaration of Conflicts of Interest
None declared.
2. Public Excluded Section
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Resolved Resolution to exclude the public 1 Excludes the public from the following parts of the proceedings of this meeting as set out below: The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
Crosby/Leeder CARRIED |
12.15 pm – the meeting closed.
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Confirmed
Cr Jane Nees
Chairperson, Executive Employment Committee
