Regional Council Informal Workshop Pack

Chief Executive Recruitment

DATE: Wednesday 16 October 2024

COMMENCING AT TIME: 09:30am

VENUE: Council Chambers, Regional House, 1 Elizabeth Street, Tauranga

This Workshop is Public ExcludedThe reason for confidentiality is listed in Page 2 of this Workshop Pack.

 


Table of Contents

 

The table below sets out the general subject of each paper to be considered while the public is excluded from the proceedings of this workshop, the reason for excluding the public, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for excluding the public:

Item No.

Subject of each paper to be considered

Reason for excluding the public in relation to each paper

Grounds under Section 48(1) for excluding the public

When the paper can be released into the public

1

Chief Executive's Recruitment Process and Draft Job Description

Withholding the information is necessary to maintain the effective conduct of public affairs through the free and frank expression of opinions by or between or to members or officers or employees of any local authority, or any persons to whom section 2(5) applies, in the course of their duty.

48(1)(a)(i) Section 7 (2)(f)(i).

On the Chief Executive's approval.

2

Attachment 2: Draft Chief Executive Job Description

Withholding the information is necessary to maintain the effective conduct of public affairs through the free and frank expression of opinions by or between or to members or officers or employees of any local authority, or any persons to whom section 2(5) applies, in the course of their duty

48(1)(a)(i) Section 7 (2)(f)(i).

To be released into the open when the vacancy is advertised

 

1         Chief Executive's Recruitment Process and Draft Job Description

Attachment 1 - Chief Executive’s Recruitment Process 2024-2025

Attachment 2 - Draft Chief Executive Job Description – PUBLIC EXCLUDED


 

Attachment 1

Chief Executive’s Recruitment Process 2024-2025

What

Who

How

When

Complete

Identify tasks within/outside of scope for recruitment provider Registration of Interest (ROI):

In scope:

·      Design recruitment process.

·      Undertake search.

·      Longlist and short list candidates.

·      Manage Council’s interview process.

·      Reference checking.

·      Support Council decision making.

Outside scope:

·         Position Description.

·         Employment Agreement.

Karen Aspey/ Yvonne Tatton

 

July 2024

 

Establish RFP procurement process with Procurement Team.

Yvonne Tatton/ Amber Rowe

Standard ROI procurement templates.

July 2024

 

EEC. Agenda to include:

Approve recruitment process, timeline, and RFP process.

EEC

EEC Meeting

31 July 2024

 

Undertake a market scope and approach appropriate recruitment agencies with experience in local government executive positions to submit an RFP.

Yvonne Tatton

Selected providers known for executive public/LG sector recruitment

19 Sept –18 Oct 2024

 

22 days

In progress

Councillors input into draft CE Job Description.

Chairman Leeder/ Cr Nees

Workshop

16 October 2024

 

Wording of agreed amendments incorporated into draft.

EEC

Yvonne Tatton

Email

22 October 2024

 

Job Description sent to Strategic Pay for job sizing.

Karen Aspey/Yvonne Tatton

Email

Week of 21 October 2024

 

Short listing of recruitment suppliers based on procurement process.

Cr Nees, Karen Aspey, Yvonne Tatton

Meeting

24 October 2024

 

EEC Agenda:

·      Shortlisted recruitment suppliers’ presentations.

Yvonne Tatton

EEC Meeting

5 November 2024

 

Preferred recruitment supplier briefing with EEC.

Yvonne Tatton

EEC Informal

(Zoom)

20 November 2024

 

EEC Agenda:

·      Appoint recruitment supplier and approve recruitment plan.

·      Council recommendation for Job Description and job sizing.

Yvonne Tatton

EEC Meeting

 

26 November 2024

 

Contract with preferred agency finalised.

Yvonne Tatton

 

Week of 2 December 2024

 

Council Agenda:

·      Approve Job Description and job sizing.

·      Supplier’s recruitment plan.

·         Chairman and Deputy Chair delegation to negotiate with successful candidate on Council’s behalf.

Yvonne Tatton

Council Meeting

11 December 2024

 

Advertisement for CE vacancy listed.

Recruitment supplier

 

December 2024

 

These dates are indicative only and to be finalised with successful recruitment supplier.

Recruitment process undertaken.

Recruitment supplier

 

 January 2025

 

 

EEC Agenda:

Approval of shortlisted candidates.

Recruitment supplier

EEC Meeting

Wednesday 26 February 2025

 

Council shortlist interviews.

Council

Interviews

March 2025

 

Council Agenda to include:

·  Approve appointment.

·   Approve employment contract.

Yvonne Tatton

Council meeting

April 2025

 

Employment agreement signed

Chairman

 

April 2025

 

Announcement

Chairman

 

April 2025

 

Appointed CE begins

Chairman

 

1 July 2025