Regional Council Informal Workshop Pack Chief Executive Recruitment DATE: Wednesday 16 October 2024 COMMENCING AT TIME: 09:30am VENUE: Council Chambers, Regional House, 1 Elizabeth Street, Tauranga This Workshop is Public ExcludedThe reason for confidentiality is listed in Page 2 of this Workshop Pack. |
The table below sets out the general subject of each paper to be considered while the public is excluded from the proceedings of this workshop, the reason for excluding the public, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for excluding the public:
Item No. |
Subject of each paper to be considered |
Reason for excluding the public in relation to each paper |
Grounds under Section 48(1) for excluding the public |
When the paper can be released into the public |
1 |
Chief Executive's Recruitment Process and Draft Job Description |
Withholding the information is necessary to maintain the effective conduct of public affairs through the free and frank expression of opinions by or between or to members or officers or employees of any local authority, or any persons to whom section 2(5) applies, in the course of their duty. |
48(1)(a)(i) Section 7 (2)(f)(i). |
On the Chief Executive's approval. |
2 |
Attachment 2: Draft Chief Executive Job Description |
Withholding the information is necessary to maintain the effective conduct of public affairs through the free and frank expression of opinions by or between or to members or officers or employees of any local authority, or any persons to whom section 2(5) applies, in the course of their duty |
48(1)(a)(i) Section 7 (2)(f)(i). |
To be released into the open when the vacancy is advertised |
1 Chief Executive's Recruitment Process and Draft Job Description
Attachment 1 - Chief Executive’s Recruitment Process 2024-2025
Attachment 2 - Draft Chief Executive Job Description – PUBLIC EXCLUDED
Attachment 1
Chief Executive’s Recruitment Process 2024-2025
What |
Who |
How |
When |
Complete |
Identify tasks within/outside of scope for recruitment provider Registration of Interest (ROI): In scope: · Design recruitment process. · Undertake search. · Longlist and short list candidates. · Manage Council’s interview process. · Reference checking. · Support Council decision making. Outside scope: · Position Description. · Employment Agreement. |
Karen Aspey/ Yvonne Tatton |
|
July 2024 |
|
Establish RFP procurement process with Procurement Team. |
Yvonne Tatton/ Amber Rowe |
Standard ROI procurement templates. |
July 2024 |
|
EEC. Agenda to include: Approve recruitment process, timeline, and RFP process. |
EEC |
EEC Meeting |
31 July 2024 |
|
Undertake a market scope and approach appropriate recruitment agencies with experience in local government executive positions to submit an RFP. |
Yvonne Tatton |
Selected providers known for executive public/LG sector recruitment |
19 Sept –18 Oct 2024
22 days |
In progress |
Councillors input into draft CE Job Description. |
Chairman Leeder/ Cr Nees |
Workshop |
16 October 2024 |
|
Wording of agreed amendments incorporated into draft. |
EEC Yvonne Tatton |
|
22 October 2024 |
|
Job Description sent to Strategic Pay for job sizing. |
Karen Aspey/Yvonne Tatton |
|
Week of 21 October 2024 |
|
Short listing of recruitment suppliers based on procurement process. |
Cr Nees, Karen Aspey, Yvonne Tatton |
Meeting |
24 October 2024 |
|
EEC Agenda: · Shortlisted recruitment suppliers’ presentations. |
Yvonne Tatton |
EEC Meeting |
5 November 2024 |
|
Preferred recruitment supplier briefing with EEC. |
Yvonne Tatton |
EEC Informal (Zoom) |
20 November 2024 |
|
EEC Agenda: · Appoint recruitment supplier and approve recruitment plan. · Council recommendation for Job Description and job sizing. |
Yvonne Tatton |
EEC Meeting
|
26 November 2024 |
|
Contract with preferred agency finalised. |
Yvonne Tatton |
|
Week of 2 December 2024 |
|
Council Agenda: · Approve Job Description and job sizing. · Supplier’s recruitment plan. · Chairman and Deputy Chair delegation to negotiate with successful candidate on Council’s behalf. |
Yvonne Tatton |
Council Meeting |
11 December 2024 |
|
Advertisement for CE vacancy listed. |
Recruitment supplier |
|
December 2024 |
|
These dates are indicative only and to be finalised with successful recruitment supplier. |
||||
Recruitment process undertaken. |
Recruitment supplier |
|
January 2025
|
|
EEC Agenda: Approval of shortlisted candidates. |
Recruitment supplier |
EEC Meeting |
Wednesday 26 February 2025 |
|
Council shortlist interviews. |
Council |
Interviews |
March 2025 |
|
Council Agenda to include: · Approve appointment. · Approve employment contract. |
Yvonne Tatton |
Council meeting |
April 2025 |
|
Employment agreement signed |
Chairman |
|
April 2025 |
|
Announcement |
Chairman |
|
April 2025 |
|
Appointed CE begins |
Chairman |
|
1 July 2025 |
|