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Executive Employment Committee Agenda NOTICE IS GIVEN that the next meeting of the Executive Employment Committee will be held in Meeting Room 1, Ground Floor, Regional House, 1 Elizabeth Street, Tauranga on: Friday 30 August 2024 COMMENCING AT 9:30am
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Fiona McTavish Chief Executive, Bay of Plenty Regional Council Toi Moana 21 August 2024 |
Membership
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Chairperson |
Cr Jane Nees |
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Deputy Chairperson |
Chairman Doug Leeder |
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Members |
Cr Stuart Crosby Cr Te Taru White |
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Quorum |
Two members, consisting half the number of members |
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Meeting frequency |
As required |
Act for and advise Council on matters pertaining to the employment of the Council’s Chief Executive Officer.
· Develop and consult with Council annually on performance targets and key result area weightings for the Chief Executive, including associated methods of measurement and processes of judgement.
· Negotiate annually with the Chief Executive performance targets and key result area weightings, including associated methods of measurement and processes of judgement.
· Conduct an annual review of the Chief Executive’s performance and remuneration in accordance with the agreed processes, in April/May of each year or such other time as agreed with the Chief Executive.
· Develop and consult with Council, appropriate amendments or adjustments to the terms and conditions of employment and the remuneration of the Chief Executive arising from the annual review.
· Negotiate and determine any agreed amendments or adjustments to the terms and conditions of employment and the remuneration with the Chief Executive annually.
· Develop and agree with the Chief Executive, an annual development plan to address any training needs or preferences.
· Meet with the Chief Executive at least once each year to discuss progress on performance targets and key result areas and the agreed personal development plan and negotiate any revision or change as is considered necessary.
· Undertake the management of the Chief Executive recruitment process where required.
· Consider and advise Council on all matters relevant to the employment of the Council’s Chief Executive.
Power to Act
To make all decisions necessary to fulfil the role and scope of the committee subject to the limitations imposed.
To negotiate and recommend to Council on performance agreement measures and annual remuneration.
To engage external advisors where required.
The Executive Employment Committee is not delegated authority to:
· approve the Chief Executive’s annual remuneration, or
· appoint the Chief Executive.
Executive Employment Committee recommends and reports to the Regional Council.
Bay of Plenty Regional Council - Toi Moana
Governance Commitment
mō te taiao, mō ngā tāngata - our environment and our people go hand-in-hand.
We provide excellent governance when, individually and collectively, we:
· Trust and respect each other
· Stay strategic and focused
· Are courageous and challenge the status quo in all we do
· Listen to our stakeholders and value their input
· Listen to each other to understand various perspectives
· Act as a team who can challenge, change and add value
· Continually evaluate what we do
TREAD LIGHTLY, THINK DEEPLY,
ACT WISELY, SPEAK KINDLY, JOURNEY TOGETHER.
Executive Employment Committee 30 August 2024
Recommendations in reports are not to be construed as Council policy until adopted by Council.
1. Karakia
2. Apologies
3. Items not on the Agenda
4. Order of Business
5. Declaration of Conflicts of Interest
6. Minutes
Minutes to be Confirmed
6.1 Executive Employment Committee Minutes - 31 July 2024 6
7. Public Excluded Section
Resolution to exclude the public
Excludes the public from the following parts of the proceedings of this meeting as set out below:
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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Item No. |
Subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Grounds under Section 48(1) for the passing of this resolution |
When the item can be released into the public |
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7.1 |
Public Excluded Executive Employment Committee Minutes – 31 July 2024 |
As noted in the relevant Minutes. |
As noted in the relevant Minutes |
On the Chief Executive's approval. |
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8.1 |
Chief Executive’s 2023/24 annual performance and development review |
Withholding the information is necessary to protect the privacy of natural persons, including that of deceased natural persons. |
48(1)(a)(i) Section 7 (2)(a). |
On the Chief Executive's approval. |
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8.2 |
Draft Chief Executive’s 2024/2025 performance and development plan |
Withholding the information is necessary to protect the privacy of natural persons, including that of deceased natural persons |
48(1)(a)(i) Section 7 (2)(a). |
On the Chief Executive's approval. |
7.1 Minutes to be Confirmed
Public Excluded Executive Employment Committee Minutes – 31 July 2024 10
8. Reports
Decisions Required
8.1 Chief Executive’s 2023/24 annual performance and development review 15
Attachment 1 – Draft Chief Executive’s 2023/24 annual performance review 19
8.2 Draft Chief Executive’s 2024/25 performance agreement and development plan 31
Attachment 1 - Draft Chief Executive’s 2024/25 performance agreement and development plan 34
10. Consideration of Items not on the Agenda
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Executive Employment Committee Minutes |
31 July 2024 |
Executive Employment Committee
Open Minutes
Commencing: Wednesday 31 July 2024, 09:30 am
Venue: Meeting Room 1, Ground Floor, Regional House, 1 Elizabeth Street, Tauranga and via Zoom.
Chairperson: Cr Jane Nees
Deputy Chairperson: Cr Doug Leeder
Members: Cr Stuart Crosby
Cr Te Taru White (via Zoom)
In Attendance: Yvonne Tatton, Principal Advisor – People and Leadership, Gillian Gibson, Consultant
Apologies: None
1. Declaration of Conflicts of Interest
None
2. Minutes
Minutes to be Confirmed
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2.1 |
Public and Public Excluded Executive Employment Committee Minutes - 29 February 2024 |
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Resolved That the Executive Employment Committee: 1. Confirms the Executive Employment Committee Minutes – 29 February 2024, including the Public Excluded Minutes, as a true and correct record. Crosby/Leeder CARRIED |
3. Public Excluded Section
Resolved
That the Executive Employment Committee:
Excludes the public from the following parts of the proceedings of this meeting as set out below:
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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Item No. |
Subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Grounds under Section 48(1) for the passing of this resolution |
When the item can be released into the public |
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6.1 |
Public Excluded Executive Employment Committee Minutes – 29 February 2024 |
As noted in the relevant Minutes. |
As noted in the relevant Minutes |
On the Chief Executive's approval. |
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7 |
Chief Executive’s presentation |
Withholding the information is necessary to protect the privacy of natural persons, including that of deceased natural persons. |
48(1)(a)(i) Section 7 (2)(a). |
On the Chief Executive's approval. |
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8.1 |
Chief Executive’s 2023/24 annual performance and development review |
Withholding the information is necessary to protect the privacy of natural persons, including that of deceased natural persons. |
48(1)(a)(i) Section 7 (2)(a). |
On the Chief Executive's approval. |
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8.2 |
Draft Chief Executive’s 2024/2025 performance and development plan |
Withholding the information is necessary to protect the privacy of natural persons, including that of deceased natural persons |
48(1)(a)(i) Section 7 (2)(a). |
On the Chief Executive's approval. |
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Chief Executive’s recruitment timeline and provider engagement process |
Withholding the information is necessary to protect the privacy of natural persons, including that of deceased natural persons |
48(1)(a)(i) Section 7 (2)(a). |
At the conclusion of the meeting |
Leeder/Crosby
CARRIED
4. Resolutions Transferred into the Open
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8.3 |
Chief Executive’s recruitment timeline and provider engagement process Tabled Document 1 - 2024.07.31 Transferred into the Open Item 8.1 Executive Employment Committee Report - Chief Executive Recruitment Timeline and Provider Engagement Process: Objective ID A4735466 |
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Resolved That the Executive Employment Committee: 1 Receives the report “Chief Executive recruitment process and timeframe”. 2 Approves the recruitment process and timeline as identified in Attachment 1. 3 Approves Registrations of Interest be sought from selected executive recruitment providers, with a short list to be brought back to the Executive Employment Committee for consideration and final appointment. 4. Appoints Cr Nees as the Executive Employment Committee’s representative on the panel to shortlist registrations of interests received. 5. Confirms the public be excluded from consideration of this report on the grounds set out in the Local Government Official Information and Meetings Act 1987 under Section 48(1)(a)(i) Section 7 (2)(a) as withholding the information is necessary to protect the privacy of natural persons, including that of deceased natural persons. 6. Confirms that the report and attachment be released from Public Excluded at the conclusion of the meeting. Leeder/Nees CARRIED |
1:15pm – the meeting closed.
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Confirmed
Cr Jane Nees
Chairperson, Executive Employment Committee
