Regional Council (Extraordinary)

Open Minutes

Commencing:             Friday 5 April 2024, 2.00 PM

Venue:                         Council Chambers, Regional House, 1 Elizabeth Street, Tauranga and via Zoom (Audio Visual Meeting)

Chairperson:               Chairman Doug Leeder

Deputy Chairperson:  Deputy Chairperson Jane Nees – via Zoom

Members:                    Cr Malcolm Campbell

Cr Stuart Crosby

Cr Matemoana McDonald – via Zoom

Cr Kat Macmillan – via Zoom

Cr Ron Scott

Cr Ken Shirley

Cr Paula Thompson

Cr Lyall Thurston – via Zoom

Cr Andrew von Dadelszen

Cr Te Taru White – via Zoom

Cr Kevin Winters – via Zoom

In Attendance:            Mat Taylor – General Manager Corporate, Namouta Poutasi – General Manager Strategy & Science, Reuben Fraser – General Manager Regulatory Services; Michael Seabourne – Director, Public Transport; Tone Nerdrum Smith – Senior Advisor Governance


Apologies:                  Cr Toi Iti; and Cr Kat Macmillan and Cr Jane Nees for late arrival


Livestream Statement

Chairman Leeder advised those present in Chambers and via Zoom that the meeting was being livestreamed and recorded and that the recording would be made available on the Bay of Plenty Regional Council website following the meeting Extraordinary Council Meeting - 5 April 2024 (

1.     Opening Karakia

A karakia was provided by Cr Te Taru White.

2.     Apologies


That the Regional Council:

1           Accepts the apologies from Cr Iti; and Cr Macmillan and Cr Nees for late arrival, tendered at the meeting.



3.     Declaration of Conflicts of Interest

None declared.

4.     Public Excluded Section


Resolution to exclude the public

1       Excludes the public from the following parts of the proceedings of this meeting as set out below:

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item No.

Subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Grounds under Section 48(1) for the passing of this resolution

When the item can be released into the public


Priority One Update on Key Projects

Withholding the information is necessary to enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

48(1)(a)(i) Section 7 (2)(i).

On the Chief Executive's approval.

2       That Nigel Tutt and Timothy Allan – both Priority One be permitted to stay in the public excluded section of the meeting due to their knowledge of the matter under discussion, being the Priority One Update on Key Projects.






Public Section Continued

5.     Reports


Procurement Plan for Total Mobility Contracts 2024-27

Presented by Michael Seabourne – Transport Director.

Key Points:

·     There was no minimum threshold for use of the Total Mobility service. However, there was an upper limit per customer as set by New Zealand Transport Agency Waka Kotahi (NZTA)

·     Although NZTA Waka Kotahi had confirmed that the Climate Emergency Response Fund (CERF) would be retained, it had ceased in some areas, e.g. Rotorua

·     $852k had been spent in the first two quarters of the 2023/24 financial year, which aligned well with the overall budget of $1.3m

·     There had been a significant increase in patronage, both in the Total Mobility service and in the public transport service overall

·     Staff considered that Council’s decision to provide subsidy to the services was a significant contributor to the increase in patronage

·     Noted that the growth of the Total Mobility service did represent a risk to Council in respect of costs and capacity due to the upper limit relating to trips per customer, rather than the total number of trips provided overall

·     NZTA Waka Kotahi worked closely with the disability sector as part of its reviews of the Total Mobility service

·     Staff were focussed on obtaining robust data to inform future decisions regarding the service

·     Noted that the ‘Estimate of Total Cost’ of $3.7m was the net amount, rather than gross.

3.11 pm – Cr Macmillan entered the meeting (via Zoom).

Key Points - Members:

·     Noted the current changes in Central Government funding towards disability services/equipment, and recognised the importance of ensuring clear and wide-reaching communication regarding the Total Mobility service provided by Council

·     Recognised that Total Mobility represented a significant social/public good service, encouraging and enabling use of public transport.



That the Regional Council:

1           Receives the report, Procurement Plan for Total Mobility Contracts 2024-27;

2           Approves the attached Procurement Plan for Total Mobility Contracts 2024-27, and

3           Delegates to the Chief Executive the authority to accept tenders and approve contracts, suppler selections, and payments, including contract variations and renewals for Total Mobility providing that the total value of all contracts are within the approved budget provided for in the Annual Plan 2023-2024 or an approved Long Term Plan 2024-2034.

Thompson/von Dadelszen



6.     Closing Karakia

A karakia was provided by Cr Te Taru White.


3.16 pm – the meeting closed.





                                                                         Chairman Doug Leeder

Chairperson, Regional Council