Open Minutes
Commencing: Tuesday 26 March 2024, 09:30am
Venue: Council Chambers, Regional House, 1 Elizabeth Street, Tauranga and via Zoom (Audio Visual Meeting)
Chairperson: Chairman Doug Leeder
Deputy Chairperson: Deputy Chairperson Jane Nees
Members: Cr Malcolm Campbell
Cr Stuart Crosby
Cr Toi Kai Rākau Iti
Cr Matemoana McDonald
Cr Kat Macmillan
Cr Ron Scott
Cr Ken Shirley
Cr Paula Thompson
Cr Lyall Thurston
Cr Andrew von Dadelszen
Cr Te Taru White
Cr Kevin Winters
In Attendance: Fiona McTavish – Chief Executive, Mat Taylor – General Manager Corporate, Namouta Poutasi – General Manager Strategy & Science, Reuben Fraser – General Manager Regulatory Services, Pim de Monchy – Coastal Catchments Manager (Acting General Manager Integrated Catchment) Kataraina O’Brien – General Manager Strategic Engagement (via Zoom); Lynda Frew – Legal Counsel (Commercial); Mark Le Comte – Principal Advisor Finance; Tone Nerdrum Smith – Senior Advisor Governance
Apologies: None
Chairman Leeder reminded those present that this meeting was being livestreamed and recorded and that the recording would be made available on the Bay of Plenty Regional Council website following the meeting. Bay of Plenty Regional Council Meeting - 26 March 2024 (youtube.com)
1. Opening Karakia
A karakia was provided by Cr Lyall Thurston.
2. Apologies
Noted that Cr Te Taru White had not yet arrived, but was expected to do so shortly.
Noted that Public Excluded item 7.5: Priority One Update on Key Projects had been referred to the extraordinary Council meeting on Friday 5 April 2024.
4. Declaration of Conflicts of Interest
Cr Lyall Thurston: Minute Item 6.3 – Te Whare Taonga o Te Arawa (Rotorua Museum) Funding Agreement as a Trustee of the Rotorua Museum Centennial Trust.
Cr Te Taru White: Minute Item 6.3 – Te Whare Taonga o Te Arawa (Rotorua Museum) Funding Agreement as a Trustee of the Rotorua Museum Centennial Trust.
Chairman Doug Leeder: Public Excluded Minute Item 7.3 Accommodation Reimbursement as he was specifically mentioned in the report.
5. Minutes
Minutes to be Confirmed
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Regional Council Minutes - 15 February 2024 Matters Arising In relation to Minute Item 4.1 – BOPRC Toi Moana Summer Assistants 2023/24 Presentation, it was noted that the Artificial Intelligence (AI) report referred to was not yet finalised. |
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That the Regional Council: 1 Confirms the Regional Council Minutes - 15 February 2024 as a true and correct record, subject to the following amendments: Item 5.2 Assessment of Bay of Plenty Regional Council’s practice in relation to the Ombudsman’s “Open for Business” report on the use of workshops, Resolution 6, ADD: “These practices are: · Ease of access for meeting agendas, papers, and minutes on council websites, both for meetings and workshops. · An adopted principle of openness by default for all workshops (and briefings, forums etc.), including a commitment to record a clear basis for closure where justified, on a case-by-case basis. · Ability to call for divisions, abstain from voting, request motions be moved in parts, and have opposition to a resolution recorded facilitates better debate than recording individual votes (‘division) for each resolution.” CARRIED |
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Regional Council Minutes - 6 March 2024 |
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That the Regional Council: 1 Confirms the Regional Council Minutes - 6 March 2024 as a true and correct record. CARRIED |
6. Reports
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Chairperson's Report Key Points - Staff: · Staff were in the process of securing an update by Hekia Parata, Chairperson of the Ministerial Inquiry into woody debris (including forestry slash) to present regarding forestry slash. |
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That the Regional Council: 1 Receives the report, Chairperson’s Report. CARRIED |
9.36 am – Cr White entered the meeting.
Decisions Required
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Te Whare Taonga o Te Arawa (Rotorua Museum) Funding Agreement Cr Thurston and Cr White declared an interest in this item and abstained from discussion and voting. Presented by: Mark Le Comte – Principal Advisor Finance. Key Points: · Clarified that formal delegation to the Chief Executive to execute the provisions within the contract had not occurred, and that if Elected Members were satisfied with how the project was progressing and that expectations were being met, this was now sought to be rectified · Bay of Plenty residents were granted three years of free entry to the Museum. However, noted that Elected Members did not support this for entry-fee charging exhibitions and this would be brought to the attention of the Museum. Key Points - Members: · Recognised the general free admission for Bay of Plenty residents, however considered that entry-fee charging exhibitions should not be free for local visitors as such exhibitions represented a significant cost to the museum, as well as a revenue-generating opportunity. |
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That the Regional Council: 1 Receives the report, Te Whare Taonga o Te Arawa (Rotorua Museum) Funding Agreement. 2 Delegates to the Chief Executive to approve the Funding Agreement for Council’s contribution to Te Whare Taonga o Te Arawa (Rotorua Museum). 3 Delegates to the Chief Executive to approve payments totalling $4.1 million to Rotorua Lakes Council that meet the requirements the Funding Agreement for Council’s contribution to Te Whare Taonga o Te Arawa (Rotorua Museum). CARRIED |
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Resolution to exclude the public 1 Excludes the public from the following parts of the proceedings of this meeting as set out below: The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
CARRIED |
8. Closing Karakia
A karakia was provided by Cr Te Taru White.
10.55 am – the meeting closed.
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Chairperson, Regional Council