Commencing: Wednesday 22 November 2023, 3.00 pm
Venue: Council Chambers, Regional House, 1 Elizabeth Street, Tauranga and via Zoom
Chairperson: Chairman Doug Leeder
Deputy Chairperson: Deputy Chairperson Jane Nees
Members: Cr Malcolm Campbell
Cr Stuart Crosby
Cr Toi Kai Rākau Iti
Cr Kat Macmillan
Cr Ron Scott
Cr Ken Shirley
Cr Paula Thompson
Cr Lyall Thurston
Cr Andrew von Dadelszen
Cr Te Taru White
Cr Kevin Winters - via Zoom
In Attendance: Fiona McTavish – Chief Executive, Namouta Poutasi – General Manager Strategy & Science, Chris Ingle – General Manager Integrated Catchments, Adam Fort – Principal Advisor, Strategic Planning, Antoine Coffin – Manager, Spatial Planning, Tone Nerdrum Smith – Senior Advisor Governance
Commissioner Greg Hill (Independent Chair of the Rotorua FDS Joint Committee)
Apologies: Cr Matemoana McDonald
Noted than an apology had been received from Cr McDonald.
2. Declaration of Conflicts of Interest
Adoption of the Rotorua Future Development (FDS) Strategy 2023-2053
Presented by: Commissioner Greg Hill (Independent Chair of the Rotorua FDS Joint Committee), Antoine Coffin – Manager, Spatial Planning, Adam Fort – Principal Advisor, Strategic Planning
Chairman Leeder provided a brief introduction of those present and welcomed Regional Council summer student Simranjot Kaur.
Key Points – Antoine Coffin:
· Noted the attendance of the Independent Chair Commissioner Greg Hill
· This was the first FDS for Rotorua, replacing the existing Spatial Plan 2018
· There had been a thorough process of workshops, meetings and hearings/deliberations
· Noted the partnership between Rotorua Lakes Council (RLC) and Regional Council, with RLC being the lead agency
· This was an ambitious and forward focussed Strategy that gives effect to national direction
· Natural hazards, in particular flooding, had been a key consideration as the Strategy development progressed
Key Points – Commissioner Greg Hill:
· Outlined the Terms of Reference for the Joint Committee
· Noted the consensus approach to decisions and the FDS outcomes agreed between the two Councils
· RLC had adopted the Strategy earlier today with no amendments.
Key Points - Members:
· Regional Council members of the FDS Joint Committee were Cr Nees, Cr Thurston and Cr White, who recognised the leadership provided by Commissioner Hill
· Recognised the significant effort of both RLC and Regional Council staff to ensure the process had run smoothly and effectively.
In Response to Questions:
· Noted the submissions from a number of government agencies regarding roading infrastructure and commuting requirements, in particular with regards to Ngongotahā, which was identified as a future growth area
· The Strategy clearly identified the requirement to work closely with the Ministry of Education with regards to emerging educational institution/school needs
· Preparation of the mandatory FDS Implementation Plan had already commenced and would inform the councils’ LTP 2024-34 processes.
That the Regional Council:
1 Receives the report, Adoption of the Rotorua Future Development Strategy 2023-2053;
2 Adopts the Te Tuhinga Hukihuki o te Rautaki Whakawhanake i te Āpōpō o Rotorua / Rotorua Future Development Strategy 2023–2053;
3 Receives the Deliberations report on behalf of the Rotorua Future Development Strategy Joint Committee;
4 Notes that Rotorua Lakes Council is also considering a recommendation to Adopt the Rotorua Future Development Strategy 2023–2053 on 22 November 2023;
5 Notes that once the final version is published on the Council websites, the Rotorua Future Development Strategy 2023–2053 replaces the Rotorua Spatial Plan 2018;
6 Agrees that the Acting Chief Executive of Rotorua Lakes Council has delegation to approve any final minor edits and amendments to enable the graphics version of the Rotorua Future Development Strategy 2023–2053 to be finalised and published;
7 Acknowledges the significant effort of Bay of Plenty Regional Council and Rotorua Lakes Council staff in the development of the Rotorua Future Development Strategy 2023–2053.
Bay of Plenty Civil Defence Emergency Management Alternate Group Controller Nomination
That the Regional Council:
1 Receives the report, Bay of Plenty Civil Defence Emergency Management Alternate Group Controller Nomination.
2 Endorses the nomination of Nassah Rolleston-Steed, Principal Advisor – Policy and Planning, Bay of Plenty Regional Council as a Civil Defence Emergency Management Alternate Group Controller under Section 26(2) of the Civil Defence Emergency Management Act 2002
4. Items not on the Agenda
Late Item (Public Excluded): Old Rangitāiki Channel Outlet - Emergency Works and Major Maintenance
That the Regional Council:
1 Receives the Public Excluded report, Late Item Old Rangitāiki Channel Outlet - Emergency Works and Major Maintenance and accepts it as an Item not on the Agenda. Notes the reason why this item was not on the Agenda is that an opportunity has presented itself to complete this project earlier, and the reason why it cannot be delayed is a decision is required prior to the next scheduled meeting of Council.
5. Public Excluded Section
Resolution to exclude the public
1 Excludes the public from the following parts of the proceedings of this meeting as set out below:
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
Chairperson, Regional Council