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Bay of Plenty
Civil Defence
Emergency Management Group Hearings Panel
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Membership
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Mayor
Faylene Tunui (Kawerau District Council)
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Mayor James Denyer (Western Bay of Plenty
District Council)
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Mayor Tania
Tapsell (Rotorua Lakes Council)
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Purpose and
Role
The Bay of Plenty Civil
Defence Emergency Management Group Hearings Panel was appointed by the Bay of
Plenty Civil Defence Emergency Management Group to hear submissions from the
public on the draft Bay of Plenty CDEM Group Plan 2023-28 on behalf of the Bay
of Plenty CDEM Group.
Recording
of Meetings
Please note the Public section of this
meeting is being recorded and uploaded to the Bay of Plenty Regional
Council’s website in accordance with Council's Live Streaming and
Recording of Meetings Protocols which can be viewed on Council’s website.
The recording will be archived and made publicly available on Council's website
within two working days after the meeting on www.boprc.govt.nz for a period of
three years (or as otherwise agreed to by Council).
All care is taken to maintain your privacy;
however, as a visitor in the public gallery or as a participant at the meeting,
your presence may be recorded. By remaining in the public gallery, it is
understood your consent is given if your image is inadvertently broadcast.
Bay
of Plenty Civil Defence Emergency Management Hearings Panel 4 September 2023
Recommendations in reports are not to be construed as Council
policy until adopted by Council.
Agenda
1. Opening Matters
o
Declaration of
Public Recording
o
Health &
Safety
o
Opening Karakia
2. Election
of Hearings Panel Chairperson (Report 7.1)
3. Apologies
4. Declaration
of Conflicts of Interest
5. Public
Excluded Business to be Transferred into the Open
6. Overview of the Hearings
Process
o
Receive
Hearings Report
o
Hearings of
Submissions
o
Deliberations
7. Reports
Decisions Required
7.1 Draft Bay of Plenty Civil
Defence Emergency Management Group Plan 2023-28 - Hearings Report 4
Attachment 1 – BOP CDEM Group
Plan - Hearing Procedure 4
Attachment 2 - Additional advice
for Hearing Committee and Staff 2023 4
Attachment 3 - Bay of Plenty CDEM
Group Plan List of Submitters and Submissions for Hearings 2023 4
Information Only
7.2 Draft Bay of Plenty Civil
Defence Emergency Management Group Plan 2023 - 2028 4
7.3 Hearings Schedule
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Time
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Speaker
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Organisation
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10.45 – 11.00
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Angela Wallace
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Volunteering Services –
Social (Pg 13)
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11.00 – 11.15
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Keith Hay
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Katikati Waihi Beach Residents
and Ratepayers Association (Pg 13)
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8. Public
Excluded Section
Resolution
to exclude the public
Excludes the
public from the following parts of the proceedings of this meeting as set out
below:
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution are as follows:
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Item No.
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Subject of each matter to be considered
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Reason for passing this resolution in relation to each
matter
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Grounds under Section 48(1) for the passing of this
resolution
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When the item can be released into the public
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8.1
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Draft
Bay of Plenty Civil Defence Emergency Management Group Plan 2023-28 - Post
Public Hearing Deliberations
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Withholding
the information is necessary to enable the local authority to deliberate in
private on its decision or recommendation in any proceedings to which this
paragraph applies.
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48(1)(d).
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On
the Chief Executive's approval.
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Decisions Required
8.1 Draft Bay of Plenty Civil
Defence Emergency Management Group Plan 2023-28 - Post Public Hearing
Deliberations
Attachment 1 - Bay of Plenty CDEM
Group Plan List of Submitters for Deliberations 2023
Attachment 2 - Bay of Plenty CDEM
Group Plan - Submissions and CDEM Staff Feedback for Deliberations
Attachment 3 - Bay of Plenty CDEM
Group Plan Technical Review Response NEMA including EMBOP Recommendations
Attachment 4 - SociaLink Submission
BOPCD Emergency Management Group Plan
9. Public Excluded Business
to be Transferred into the Open
10. Readmit the Public
11. Consideration
of Items not on the Agenda
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Report To:
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Bay of Plenty Civil Defence Emergency Management Hearings
Panel
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Meeting Date:
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4 September 2023
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Report Writer:
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Cara Gordon,
Principal Advisor, Emergency Management and Theo Ursum, Advisor, Planning
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Report
Authoriser:
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Mark Crowe,
Director, Emergency Management Bay of Plenty
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Purpose:
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Provide the
Hearing Panel with submissions and documentation required in support of the
Draft Civil Defence Emergency Management Group Plan 2023-28 Public Hearings.
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Draft
Bay of Plenty Civil Defence Emergency Management Group Plan 2023-28 - Hearings
Report
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Executive Summary
The draft Bay of Plenty Civil Defence Emergency Management
Group Plan 2023-2028 was approved by the Bay of Plenty Civil Defence
Emergency Management Group Joint Committee for public consultation on 30 June
2023.
The Bay of Plenty Civil Defence Emergency Management Group
has received eight submissions on the draft Bay of Plenty Civil Defence
Emergency Management Group Plan, two of the submissions will be heard at the
Hearings.
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Recommendations
That the Bay of Plenty Civil Defence Emergency Management
Hearings Panel:
1 Receives the report, Draft Bay of Plenty Civil
Defence Emergency Management Group Plan 2023-28 - Hearings Report;
2 Appoints _______________ as Chairperson of the Bay of Plenty Civil
Defence Emergency Management Group Hearings Panel.
1. Background
Section 52 of
the Civil Defence Emergency Management Act 2002 requires the Bay of Plenty
Civil Defence Emergency Management Group to give interested parties the
opportunity to make submissions on the draft Bay of Plenty Civil Defence
Emergency Management Group Plan 2023-2028. Submissions on the draft Bay of
Plenty Civil Defence Emergency Management Group Plan 2023-2028 were open from 8
July 2023 through to 13 August 2023.
Those who wished to speak to submissions were provided with the
opportunity to be heard at the hearings, scheduled
for 4- 6 September 2023.
The Civil
Defence Emergency Management Group Joint Committee appointed Mayors Faylene
Tunui, James Denyer and Deputy Mayor Sandra Kai Fong as members of the Joint
Committee to sit on the hearing panel at the CDEM Joint Committee meeting held
on 4 September 2023. Panel members are to nominate, agree and appoint a
Hearings Panel Chairperson.
Due to the
unavailability of Deputy Mayor Sandra Kai Fong to attend the hearings, Mayor
Tania Tapsell was subsequently appointed to the hearings panel at an Extraordinary
Bay of Plenty Civil Defence Emergency Management Group Joint Committee meeting
on 22 August 2023.
2. Submissions
The Group has
received eight submissions on the draft Bay of Plenty Civil Defence Emergency
Management Group Plan 2023-2028. Two of the submissions will be heard at the
Hearing on 4 September 2023.
A summary of
the point and the decision being sought from the Bay of Plenty Civil Defence
Emergency Management Group has been provided for each submission point. Copies
of the two submissions are also enclosed for reference.
3. Hearings overview
The hearing will be held on Monday 4 September 2023 at the Regional
Council in Tauranga. Two submitters will be heard. The hearing will open at
10:30 am and the first order of business will be to appoint a Chairperson for
the Hearings Panel.
Submitters have
been given 15 minutes to speak including questions from the panel. The first
submitter is scheduled to be heard at 10:45am. After the two submitters have
been heard the Hearing Panel will break at approximately 11.30am.
In support of
the hearings process, hearings procedure documents are enclosed for reference.
4. Considerations
4.1 Risks and Mitigations
A risk
register is being maintained as part of the project which will be monitored and
managed through the Project Team. Risks will be reported on as required.
4.2 Climate Change
The
matters addressed in this report are of a procedural nature and there is no
need to consider climate change impacts in this paper. The impacts of Climate
Change will be addressed in the CDEM Group Plan work programme and the Group
Plan itself.
4.3 Implications for Māori
The Bay of Plenty CDEM Group Plan draft acknowledges the
value the Māori worldview brings through the value placed on community
ties and connections; understanding natural and social history; enduring
perspectives and understandings; and the inter-connectedness of all things.
4.4 Community Engagement
In adherence with obligations under the Civil Defence
Emergency Management Act 2002, a formal phase of community engagement (public
consultation) took place from July 8th to August 13th, these hearings are the
completion of this process. Additionally, the Bay of Plenty CDEM Group
undertook a community engagement in late 2022.
4.5 Alignment with Strategic Framework
This paper
supports the statutory requirements of the Bay of Plenty CDEM Group to review
the Bay of Plenty Group Plan every five years.
4.6 Financial Implications
There are no material unbudgeted financial implications and this
fits within the allocated budget.
5. Next Steps
Following
hearings, a closed deliberation session will be held. At the opening of deliberations,
staff will provide the hearings panel with the specific submission points and
associated staff recommendations.
As part of the deliberations staff will work with the hearings panel to compile
a recommendations report. The Hearing Panel’s Recommendations
Report will be presented to the Bay of Plenty Civil Defence Emergency
Management Joint Committee on 29 September 2023 for approval.
Attachments
Attachment 1 - BOPCDEM Group Plan - Hearing Procedure ⇩
Attachment 2 - Additional advice for Hearing Committee and Staff
2023 ⇩
Attachment 3 - Bay of Plenty CDEM Group Plan List of
Submitters and Submissions for Hearings 2023 ⇩
