Open Minutes
Commencing: Friday 11 August 2023, 9.30 am
Venue: Rotorua Lakes Council, Council Chambers, 1061 Haupapa Street, Rotorua
Chairperson: Chairperson Tania Tapsell – Rotorua Lakes Council (RLC)
Deputy Chairperson: Deputy Chairperson Victor Luca – Whakatāne District Council (WDC)
In Attendance: Cr Kevin Winters – BOPRC; Jean-Paul Gaston – Deputy Chief Executive, RLC; Karen Aspey – General Manager People and Leadership, BOPRC; Russell George - Chief Executive, KDC; John Holyoake - Chief Executive, WBOPDC; Stace Lewer - Chief Executive, ODC; Jane Palmer – Senior Planner Climate Change, BOPRC; Nic Newman – Climate Change Programme Manager, BOPRC and Tone Nerdrum Smith – Senior Advisor, Governance (all in person); Victoria Blake – Te Whatu Ora Health NZ; Hanno van der Merwe – KDC; Megan Wakefield – WBOPDC and Katherine Hall – ODC (all via Zoom)
Apologies: Mayor David Trewavas, Taupō District Council (TDC), Fiona McTavish – Chief Executive, BOPRC, Geoff Williams – Chief Executive, RLC, Julie Gardyne – Chief Executive, TDC, Marty Grenfell – Chief Executive, TCC, Stephanie O’Sullivan – Chief Executive, WDC
Noted that the meeting was being recorded and that the recording would be uploaded to the BOPRC website following the meeting Mayoral Forum - YouTube 11 August 2023
1. Opening Karakia
A karakia was provided by Mayor Tania Tapsell.
2. Apologies
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That the Bay of Plenty Mayoral Forum: 1 Accepts the apologies from Mayor David Trewavas and Julie Gardyne – Chief Executive, TDC, Fiona McTavish – Chief Executive, BOPRC, Geoff Williams – Chief Executive, RLC, Marty Grenfell – Chief Executive, TCC, Stephanie O’Sullivan – Chief Executive, WDC tendered at the meeting. CARRIED |
3. Order of Business
Noted that Public Excluded Agenda Item 5.3: Future for Local Government Update – Bay of Plenty Regional Council would be covered at the start of the meeting as Chairman Leeder would depart early from the meeting.
4. Declaration of Conflicts of Interest
None declared.
5. Public Excluded Section
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Resolution to exclude the public: 1 Excludes the public from the following parts of the proceedings of this meeting as set out below: The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
CARRIED |
Public Section - Continued
6. Reports
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Bay Of Plenty Climate Risk Assessment Next Steps Update Presentation 1 Mayoral Forum Climate Change 11 August 2023 pdf: Objective ID A4448863 ⇨ Presented by: Jane Palmer – Senior Planner Climate Change, BOPRC; Nic Newman – Climate Change Programme Manager, BOPRC; Jean Paul Gaston - RLC (all in person)Identifying; Victoria Blake – Te Whatu Ora Health NZ; Hanno van der Merwe – KDC; Megan Wakefield – WBOPDC and Katherine Hall – ODC (all via Zoom). Key Points - Members: · Concerned regarding an apparent lack of knowledge at central government level regarding the width and depth of the work being undertaken at regional and local level in the climate risk assessment space · Noted the lack of river schemes in Tairawhiti, which was one of the most flood damaged areas · There had been significant damage in Western Bay of Plenty during the recent weather events · Recognised the importance of regionwide collaboration to be able to obtain support from central government, as well as the local communities · Recognised the resourcing challenges in the resilience space · Emphasised the importance of informing the affected and involved communities about the risk assessment work being undertaken at the local level · ‘Who is doing what’ and any potential gaps between the involved agencies needed further clarification · Recognised that although there were varying needs in the different parts of the region, there were common challenges that could be documented and form the basis for an aligned focus. In Response To Questions - Presenters: · The Working Group was aware of the need for, and was actively working towards, increased awareness of the local efforts at central government level · Recognised that there was a need to respond and adapt at the local level whilst identifying common needs across the region
Action Points (All Councils): · Provide input on this body of work to any briefings for the incoming local government minister · Clarify and inform the Mayors/Chairs of any potential/identified gaps in the preparation of delivery of the risk management framework at the local and regional level.. |
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That the Bay of Plenty Mayoral Forum: 1 Receives the report, Bay of Plenty Climate Risk Assessment next steps update. CARRIED |
7. Presentations
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Solid Waste Disposal Discussion Presentation 2 Mayor Luca - End-of-life tires - Mayoral Forum 9Aug23 pdf: Objective ID A4448866 ⇨ Presented by: Mayor Victor Luca – WDC. |
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· The presentation pertained to the waste created by end-of-life tyres · There was international recycle/reuse technology available, however it was not widely utilised · Suggested there could be a place for further exploring tyre recycling opportunities at a regionwide level. Key Points - Members: · At this stage, there had been discussions regarding tyre recycling opportunities between three councils (WDC, KDC, ODC) · Recognised the significant pollution caused by burning/disposal of tyres · Councils were currently paying to transfer tyre waste to Golden Bay Cement in Whangārei for processing/use as fuel, which meant there was funding allocated that could potentially be redirected to a regional facility (if established) · At this stage, it was too early to commence a business case on the viability of a regional facility · A number of waste management streams, that had either been or could have been further explored, had not progressed to commercial viability for a number of reasons · Regional waste management was a current issue and would be further discussed in the confidential section of this meeting. Action Points (WDC): · Connect with staff from the region’s councils to discuss if there was a case for a recycling facility to be progressed either at a local or regional level. If yes, confirmation of this feasibility workstream to be brought to councils for consideration.
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11.10am – The meeting adjourned and reconvened in the public excluded section.
8. Public Excluded Section
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Resolution to exclude the public: 1 Excludes the public from the following parts of the proceedings of this meeting as set out below: The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
CARRIED |
9. Closing Karakia
A karakia was provided by Mayor Tania Tapsell.
12.21 pm – the meeting closed.
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Chairperson, Bay of Plenty Mayoral Forum