Open Minutes
Commencing: Tuesday 22 August 2023, 4:00 pm
Venue: Zoom (Audio Visual Meeting)
Chairperson: Mayor Faylene Tunui - – Kawerau District Council (KDC)
Deputy Chairperson: Mayor James Denyer - Western Bay of Plenty District Council (WBOPDC)
Members: Ōpōtiki District Council (ODC):
Mayor David Moore
Rotorua Lakes Council (RLC):
Mayor Tania Tapsell
Tauranga City Council (TCC):
Commissioner Bill Wasley (Alternate)
Whakatāne District Council (WDC):
Mayor Victor Luca
Bay of Plenty Regional Council Toi Moana (BOPRC):
Cr Malcolm Campbell, Cr Ron Scott (Alternate)
National Emergency Management Agency (NEMA)
Lily Foulds (Observer)
In Attendance: Emergency Management Bay of Plenty (EMBOP): Mark Crowe – Acting Director
BOPRC: Reuben Fraser – General Manager, Regulatory Services; Tone Nerdrum Smith – Senior Advisor, Governance; Merinda Pansegrouw – Committee Advisor
Declaration of Public Recording
Committee members were reminded that the meeting was being recorded; would be made available on the BOPRC website and archived for a period of three years:
Recording of Meeting: Extraordinary BOP Civil Defence Emergency Management Group Joint Committee - 22 August 2023 - YouTube
Opening Karakia
Provided by Mayor Faylene Tunui.
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That the Bay of Plenty Civil Defence Emergency Management Group Joint Committee: 1 Accepts the apologies from Commission Chair Anne Tolley and Alternate Deputy Mayor Sandra Kai Fong, as tendered at the meeting;
Campbell/Moore CARRIED 2 Accepts the apology from Alternate Deputy Mayor Lesley Immink, as tendered at the meeting. Luca/Tunui CARRIED |
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Leave of Absence: Chairperson Mayor Tunui for BOP Civil Defence Emergency Management Joint Committee Meeting 29 September 2023 (Verbal Update) |
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This item was not included in the Agenda as the information was not available at the required time. |
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That the Bay of Plenty Civil Defence Emergency Management Group Joint Committee: 1 Accepts the late item, Leave of Absence: Chairperson Mayor Tunui for BOP Civil Defence Emergency Management Joint Committee Meeting 29 September 2023 (Verbal Update); 2 Notes that the item was not included in the Agenda as the information was not available at the required time; and 3 Agrees that the item cannot be delayed as the timeline necessitates an update prior to the next scheduled meeting. CARRIED |
3. Declaration of Conflicts of Interest
4. Reports
Decisions Required
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Appointment of a Replacement Hearings Panel Member: Bay of Plenty CDEM Group Plan 2023-2028 |
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Nominations for the appointment of a replacement Hearings Panel member to hear submissions on behalf of the Bay of Plenty CDEM Group from the public on the draft Bay of Plenty CDEM Group Plan 2023-28: The Chair called for nominations for the appointment of a replacement member to the Hearings Panel. Nominated: Mayor Tania Tapsell By: Mayor Moore/Commissioner Wasley No further nominations were received. |
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That the Bay of Plenty Civil Defence Emergency Management Group Joint Committee: 1 Receives the report, Appointment of a Replacement Hearings Panel Member: Bay of Plenty CDEM Group Plan 2023-2028; 2 Notes that Deputy Mayor Sandra Kai Fong is no longer available to serve as a Hearings Panel member to hear submissions on the draft Bay of Plenty CDEM Group 2023-2028 on behalf of the Bay of Plenty CDEM Group; Tunui/Denyer CARRIED 3 Appoints Mayor Tania Tapsell to the Hearings Panel to hear submissions on the draft Bay of Plenty CDEM Group Plan 2023-28 on behalf of the Bay of Plenty CDEM Group, alongside Mayor Faylene Tunui and Mayor James Denyer. CARRIED |
5. Consideration of Items not on the Agenda
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Leave of Absence: Chairperson Mayor Tunui for BOP Civil Defence Emergency Management Joint Committee Meeting 29 September 2023 (Verbal Update) |
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That the Bay of Plenty Civil Defence Emergency Management Group Joint Committee: 1. Notes that Chairperson Mayor Faylene Tunui will be on leave for the 29 September 2023 Bay of Plenty Civil Defence Emergency Management Group Joint Committee meeting and that the Deputy Chair, Mayor James Denyer will chair the meeting. CARRIED |
Provided by Mayor Faylene Tunui.
4:12 pm – the meeting closed.
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Chairperson, Bay of Plenty Civil Defence Emergency Management Group Joint Committee