|
Bay of Plenty Civil
Defence
Emergency Management Group
|
Membership
|
Chairperson
|
Mayor
Faylene Tunui (Kawerau District Council)
|
|
Deputy Chairperson
|
Mayor James
Denyer (Western Bay of Plenty District Council)
|
|
Members
|
|
|
Bay of Plenty Regional Council
|
Councillor
Malcolm Campbell
Councillor
Ron Scott (Alternate)
|
|
Kawerau District Council
|
Deputy
Mayor Aaron Rangihika (Alternate)
|
|
Ōpōtiki
District Council
|
Mayor David
Moore
Councillor
Tom Brooks (Alternate)
|
|
Rotorua
Lakes Council
|
Mayor Tania
Tapsell
Deputy
Mayor Sandra Kai Fong (Alternate)
|
|
Tauranga
City Council
|
Commission
Chair Anne Tolley
Commissioner
Bill Wasley (Alternate)
|
|
Western
Bay of Plenty District Council
|
Deputy
Mayor John Scrimgeour (Alternate)
|
|
Whakatāne
District Council
|
Mayor
Victor Luca
Deputy
Mayor Lesley Immink (Alternate)
|
|
Observer
|
Lily
Foulds - Representative from the National Emergency Management Agency
|
|
Quorum
|
Four
members, consisting of the majority of the number of members
|
Purpose
and Role
The Bay of Plenty Civil Defence Emergency Management Group
was established in accordance with Section 12 of the Civil Defence Emergency
Management Act 2002 as a joint standing committee of the BOP member Councils
under clause 30(1)(b) of Schedule 7 of the Local Government Act 2002.
Membership includes all local authorities in the Bay of Plenty region. The
Group operates pursuant to a Constitution approved by the Councils.
Power
to Act
The Civil Defence Emergency Management Group has a
constitution and this specifies the functions and powers of the group.
By virtue of section 12(2) of the Civil Defence Emergency
Management Act 2002, this committee is a permanent committee and is not deemed
to be discharged at, and continues in existence following local authority
triennial elections.
Under Section 23(1) of the Civil Defence Emergency
Management Act 2002, the Bay of Plenty Regional Council is the Administering
Authority for the Civil Defence Emergency Management Group.
Bay of Plenty Civil Defence Emergency Management Group
reports to the various Councils.
Recording
of Meetings
Please note the Public section of this
meeting is being recorded and uploaded to the Bay of Plenty Regional
Council’s website in accordance with Council's Live Streaming and
Recording of Meetings Protocols which can be viewed on Council’s website.
The recording will be archived and made publicly available on Council's website
within two working days after the meeting on www.boprc.govt.nz for a period of
three years (or as otherwise agreed to by Council).
All care is taken to maintain your privacy;
however, as a visitor in the public gallery or as a participant at the meeting,
your presence may be recorded. By remaining in the public gallery, it is
understood your consent is given if your image is inadvertently broadcast.
Recommendations in reports are not to be construed
as Council policy until adopted by Council.
Agenda
1. Opening Karakia
2. Apologies
3. Items
not on the Agenda
4. Order
of Business
5. Declaration
of Conflicts of Interest
6. Reports
Decisions Required
6.1 Appointment of a
Replacement Hearings Panel Member: Bay of Plenty CDEM Group Plan 2023-2028 3
7. Consideration
of Items not on the Agenda
8. Closing
Karakia
|
|
|
|
|
|
Report
To:
|
Extraordinary
Bay of Plenty Civil Defence Emergency Management Group Joint Committee
|
|
Meeting
Date:
|
22
August 2023
|
|
Report
Writer:
|
Merinda Pansegrouw, Committee Advisor
|
|
Report Authoriser:
|
Steve Groom, Governance Manager
Mark Crowe, Director, Emergency Management
Bay of Plenty
|
|
Purpose:
|
Appoint a replacement Hearings Panel
Member to hear submissions as part of the Bay of Plenty CDEM Group Plan
2023-2028 process
|
|
|
|
Appointment of a
Replacement Hearings Panel Member: Bay of Plenty CDEM Group Plan 2023-2028
|
Executive Summary
The
Bay of Plenty Civil Defence Emergency Management (CDEM) Group Joint Committee
appointed a Hearings Panel to hear submissions on behalf of the Bay of Plenty
CDEM Group as part of the Bay of Plenty CDEM Group Plan 2023-2028 review
process.
One
of the Hearings Panel Members is no longer available and a replacement member
for the Hearings Panel is required.
|
Recommendations
That the
Bay of Plenty Civil Defence Emergency Management Group Joint Committee:
1 Receives
the report, Appointment of a Replacement Hearings Panel Member: Bay of Plenty
CDEM Group Plan 2023-2028;
2 Notes
that Deputy Mayor Sandra Kai Fong is no longer available to serve as a Hearings
Panel member to hear submissions on the draft Bay of Plenty CDEM Group
2023-2028 on behalf of the Bay of Plenty CDEM Group;
3 Appoints
________________________ to the Hearings Panel to hear submissions on the draft
Bay of Plenty CDEM Group Plan 2023-28 on behalf of the Bay of Plenty CDEM Group,
alongside Mayor Faylene Tunui and Mayor James Denyer.
1. Background
At the CDEM Group Joint
Committee meeting held on 30 June 2023, the Joint Committee appointed a
Hearings Panel to hear submissions on behalf of the Bay of Plenty CDEM Group as
part of the Bay of Plenty CDEM Group Plan 2023-2028 review process.
The appointed Hearings Panel
members are:
· Chairperson
Mayor Faylene Tunui
· Deputy
Chairperson Mayor James Denyer
· Deputy
Mayor Sandra Kai Fong.
2. Hearings Panel Membership
Deputy Mayor Sandra Kai Fong has
subsequently advised that she is not available to attend the Hearings scheduled
in September 2023 due to other commitments.
Hearings have been scheduled for
4 and 5 September 2023. Due to the tight timeframe for finalising the Group
Plan 2023-2028 review process, there is limited flexibility regard the
allocated dates.
The appointment of a new member
to the Hearings Panel is required to replace Deputy Mayor Sandra Kai Fong to
hear submissions on behalf of the Bay of Plenty CDEM Group as part of the Bay
of Plenty CDEM Group Plan 2023-2028 review process.
3. Considerations
3.1 Risks and Mitigations
Based on the Local Government
Act, a subcommittee requires a minimum number of two members (LGA, Section 7,
clause 31 (6)).
The Hearings Panel could
continue with two members. However, this poses a potential risk for the process:
should either Mayor Tunui or Mayor Denyer become unavailable, the Hearings
Panel would be unable to convene. Appointing a replacement member to the
Hearings Panel would accordingly ensure continuity.
There are no
further significant risks associated with this matter.
3.2 Climate Change
The matters
addressed in this report are of a procedural nature and there is no need to
consider climate change impacts.
3.3 Implications for Māori
The matters
addressed in this report are of a procedural nature.
3.4 Community Engagement
|
|
Engagement with the community is not required as the
recommended proposal / decision relates to a procedural matter only.
|
3.5 Alignment with Strategic Framework
This paper
supports the statutory requirements of the Bay of Plenty CDEM Group to review
the Bay of Plenty Group Plan every five years.
3.6 Financial Implications
There are no
material unbudgeted financial implications and this fits within the allocated budget.
4. Next Steps
The Hearings Panel will attend hearings/deliberations
scheduled on 4 and 5 September 2023 to:
• hear from the
submitters who wish to present their submission,
• deliberate on the
points that have been raised in the submissions, and
• make
recommendations following deliberations.
At the CDEM Group Joint Committee meeting scheduled
for 29 September 2023, the Joint Committee will consider any recommended amendments
to be incorporated into the draft Group Plan following the hearings and
deliberations and approve the Draft Plan for Ministerial Review.
