Agenda of Tauranga Public Transport Joint Committee

Tauranga Public Transport Joint Committee

Membership

Chairperson (BOPRC)	Cr Andrew von Dadelszen
Deputy Chairperson (TCC)	Commission Chair Anne Tolley
Members
Bay of Plenty Regional Council	Cr Andrew von Dadelszen Cr Paula Thompson
Tauranga City Council	Commission Chair Anne Tolley Commissioner Stephen Selwood
Quorum	Two members, consisting of more half the number of members, of which one must be from each respective Council.
Meeting Frequency	Bi-monthly or as required by the need for decisions.

Appointment of the Chair and Deputy chair and associated administrative support to be rotated between the two partner councils on an annual basis.

Purpose

Provide strategic and operational advice and direction for an integrated public transport system for Tauranga city and monitor implementation delivery.

The aim is to ensure that decisions in relation to all relevant parts of the transport system are taken collectively, and deliver outcomes that are greater than the sum of these parts. These outcomes are set out in the Urban Form and Transport Initiative (UFTI) Programme Business Case and Tauranga Transport System Plan (TSP).

Role

The Tauranga Public Transport Joint Committee is a joint committee of Bay of Plenty Regional Council and Tauranga City Council that report to their respective councils.

The area covered by the Joint Committee extends to the Tauranga City Council boundaries. The role includes:

· Enabling integrated decision making for Public Transport in Tauranga City.

· Preparing and reviewing a Tauranga City Integrated Public Transport work Programme.

· The Work Programme to include:

o Projects and business cases as outlined in Annex 1 (and prioritised accordingly).

o Providing advice and guidance on Tauranga-specific content of the Regional Public Transport Plan (RPTP), for consideration by the Public Transport Committee.

o RPTP policy implementation in relation to the Tauranga City Council area.

o Tauranga city parking strategy and implementation.

o Travel behaviour management programmes (including The Wednesday Challenge).

· Funding and financing (includes updates on Tauranga road pricing, bus fares, parking charges and third party funding).

· Monitor and review the implementation of the Work Programme.

· Receive reporting on the performance of public transport services and infrastructure, and making recommendations for improvement.

· Provide quarterly implementation updates to the Public Transport Committee.

For the avoidance of doubt, the Joint Committee’s role does not include adopting, varying or renewing the Regional Public Transport Plan, which is a function of the Regional Council.

Reports to the Joint Committee will be prepared in partnership between the two councils. Where differences of view at officer level are apparent, these will be clearly set out in order for Councillors and Commissioners to make an objective and balanced decision.

Power to Act

To make all decisions necessary to fulfil the role and scope of the Joint Committee; with relevant powers delegated from the respective council committees.

Any recommendations that impose financial commitments to either party are to be referred to the respective councils for approval.

Any variation to the Joint Committee’s terms of reference are by formal agreement by both councils.

Power to Recommend

The Joint Committee has a recommendatory power in relation to Tauranga City public transport matters to be considered as part of the Regional Public Transport Plan (RPTP) process.

Recording of Meetings

Please note the Public section of this meeting is being recorded and streamed live on Bay of Plenty Regional Council’s website in accordance with Council's Live Streaming and Recording of Meetings Protocols which can be viewed on Council’s website. The recording will be archived and made publicly available on Council's website within two working days after the meeting on www.boprc.govt.nz for a period of three years (or as otherwise agreed to by Council).

All care is taken to maintain your privacy; however, as a visitor in the public gallery or as a participant at the meeting, your presence may be recorded. By remaining in the public gallery, it is understood your consent is given if your image is inadvertently broadcast.

Opinions expressed or statements made by individual persons during a meeting are not the opinions or statements of the Bay of Plenty Regional Council. Council accepts no liability for any opinions or statements made during a meeting.

Annex 1: Projects and Business Cases

Priority Projects

The following projects are to be implemented, commencing in the next six months:

· Tauranga CBD Interchange Temporary Relocation.

· Bus Stop Improvements.

· Bus Shelter Improvements.

The following projects are to be implemented, commencing in the next twelve months:

· Low Cost Low Risk projects relevant to public transport.

· Tauranga Network Refresh Phase 2.

Business Cases

The following business cases will be progressed, broadly in priority order:

· Tauriko Early Works.

· Arataki Bus Interchange.

· Public Transport Services & Infrastructure.

· Tauriko Long Term.

· Hewlett’s Road Sub-area.

· Turret Road / 15^th Avenue.

· Cameron Road Stage 2.

· Accessible Streets Area A (Mount / Papamoa / CBD).

· Accessible Streets Area B (Otumoetai / Bellevue / Brookfield).

Operations

Matters could include:

· Coordination of highway works to minimise bus service disruption.

· Bus service and work programme disruptions as a result of COVID-19.

Recommendations in reports are not to be construed as Council policy until adopted by Council.

Agenda

1. Apologies

2. Public Forum

3. Items not on the Agenda

4. Order of Business

5. Declaration of Conflicts of Interest

6. Public Excluded Business to be Transferred into the Open

7. Minutes

Minutes to be Confirmed

7.1 Tauranga Public Transport Joint Committee Minutes - 28 February 2023 1

8. Presentations

8.1 TSP Refresh Programme Update

Presented by: Shaun Jones - TSP Programme Manager

9. Verbal Updates

9.1 Supporting Infrastructure - Passenger Transport:

· Willow Street Buses

· On-Demand Trial Update

Presented by: Mike Seabourne - Director, Public Transport (BOPRC)

10. Reports

Decisions Required

10.1 Tauranga City Council Bee Card Initiative - Invitation to Corporates 1

Information Only

10.2 Memorandum - Cameron Road Bus Lane 1

11. Public Excluded Section

Resolution to exclude the public

Excludes the public from the following parts of the proceedings of this meeting as set out below:

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item No.	Subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Grounds under Section 48(1) for the passing of this resolution	When the item can be released into the public
11.1	Public Excluded Tauranga Public Transport Joint Committee Minutes - 28 February 2023	As noted in the relevant Minutes.	As noted in the relevant Minutes.	To remain in public excluded.
11.2	Tauranga Short-Term Park and Ride Trial (V-1274-000-RPT-TA-0001)	Withholding the information is necessary to enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities.	48(1)(a)(i) Section 7 (2)(h).	At the conclusion of the study.
11.3	Security Services	Withholding the information is necessary to protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of the person who supplied or who is the subject of the information.	48(1)(a)(i) Section 7 (2)(b)(ii).	To remain in public excluded.
11.4	UPDATE: Cameron Road Bus Shelter Options and City-Wide Bus Stop Upgrades	Withholding the information is necessary to enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities.	48(1)(a)(i) Section 7 (2)(h).	To remain in public excluded.

Minutes to be Confirmed

11.1 Public Excluded Tauranga Public Transport Joint Committee Minutes - 28 February 2023

Decisions Required

11.2 Tauranga Short-Term Park and Ride Trial (V-1274-000-RPT-TA-0001)

11.3 Security Services

Information Only

11.4 UPDATE: Cameron Road Bus Shelter Options and City-Wide Bus Stop Upgrades

12. Public Excluded Business to be Transferred into the Open

13. Readmit the Public

14. Consideration of Items not on the Agenda

Tauranga Public Transport Joint Committee Minutes

28 February 2023

Tauranga Public Transport Joint Committee

Open Minutes

Commencing: Tuesday 28 February 2023, 2.30 pm

Venue: Council Chambers, Regional House, 1 Elizabeth Street, Tauranga

Chairperson: Cr Andrew von Dadelszen - Bay of Plenty Regional Council Toi Moana (BOPRC)

Deputy Chairperson: Commission Chair Anne Tolley - Tauranga City Council (TCC)

Members: Commissioner Stephen Selwood – TCC

In Attendance: Bay of Plenty Regional Council (BOPRC):

Cr Kat Macmillan, Mike Seabourne – Director, Public Transport, Chris Brewer – Public Transport Operations Manager, Oliver Haycock – Manager, Transport Planning, Claudia Cameron – Committee Advisor.

Tauranga City Council (TCC):

Brendan Bisley – Director of Transport, Nic Johansson – General Manager, Infrastructure, Christine Jones – General Manager: Strategy and Growth (via Zoom).

Public:

Mark Wassung.

Apologies: Cr Paula Thompson (BOPRC) for absence.

Minute Note: This meeting was livestreamed and recorded and can be accessed on the BOPRC YouTube channel: Tauranga Public Transport Joint Committee Meeting - 28 February 2023 - YouTube

1. Chair’s Opening Statement

Noted the annual rotation of the Chair between the partner Councils, as stated in the Terms of Reference. Acknowledged Commission Chair Tolley for her contribution as Chair of the Joint Committee in 2022.

2. Apologies

Resolved

That the Tauranga Public Transport Joint Committee:

1 Accepts the apology from Cr Paula Thompson for absence tendered at the meeting.

Selwood/Tolley

CARRIED

3. Public Forum

3.1 Mark Wassung

Tabled Document 1 - Tabled Documents: Public Forum - Mark Wassung: Objective ID A4321563

Key Points:

· Noted the apology from Richard Drummond, Kiwi Bus Builders Ltd

· Introduced designs, production quotes and size options for electric buses and environmentally friendly, relocatable bus shelters

· The proposed bus routes were between Mount Maunganui and Tauranga CBD

· Any approved bus construction would be conducted by Kiwi Bus Builder Ltd in Tauriko

· A co-funding opportunity was identified; Central Government was looking to fund projects which were sustainable, innovative and would rejuvenate tourism

· Between five and ten electric buses were recommended to ensure effectiveness of the proposal

· The bus shelter designs could be manufactured within the $23,000 budget requirement

· A product meeting could be arranged on request.

Key Points - Members:

· Acknowledged the need to support local manufacturers

· Expressed interest in the continuation of the bus shelter discussion

· The 23 seater bus design was considered more appropriate for future needs and the proposal would be worked through by staff

· Suggested the larger bus proposal be pitched to the cruise ship companies.

4. Items not on the Agenda

Resolved

That the Tauranga Public Transport Joint Committee:

1 Accepts the late item, Arataki Meeting update, and notes that it cannot be postponed until the next meeting as the update aligns with the Farm Street proposal.

von Dadelszen/Tolley

CARRIED

5. Order of Business

· Agreed to cover the Arataki Meeting verbal update after Item 8.0

· Noted that item 9.5 was a decision-required report.

6. Declaration of Conflicts of Interest

Nil.

7. Minutes

Minutes to be Confirmed

7.1

Tauranga Public Transport Joint Committee Minutes - 22 August 2022

Resolved

That the Tauranga Public Transport Joint Committee:

1 Confirms the minutes, Tauranga Public Transport Joint Committee Minutes - 22 August 2022.

Selwood/Tolley

CARRIED

8. Reports

8.1

Tauranga City Council and Bay of Plenty Regional Council Project Update

Presented by: Brendan Bisley, Director of Transport (TCC) and Oliver Haycock, Manager, Transport Planning (BOPRC)

Key Points:

· Noted that as the Totara Street and Elizabeth Street upgrades were Waka Kotahi projects, TCC was unable to influence the project order

· The 15^th Avenue/Turret Road link to Takitimu Drive was scheduled to occur during the Takitimu North Link/SH 2 revocation project.

Key Points - Members:

· A strategic overview of the network was required, as it was more effective than viewing projects consecutively

· Noted the previous public consultation, and some community concern, regarding the Farm Street public transport infrastructure. Emphasised the importance of completing the project in a timely manner

· Acknowledged the Regional Public Transport Plan (RPTP) goal of 20% public transport mode share by 2032. Highlighted the importance of the Western Corridor and the Cameron Road projects as mechanisms to achieve this. Emphasised the need for transformational change, strategic overview of projects and organisational collaboration to reach the RPTP goal

· Recognised the importance of the Annual Plan and Long Term Plan processes to secure investment for future projects to promote mode shift.

Key Points - Staff:

· The project funding process made strategic overview of projects a challenge, however joined up decisions from TCC, BOPRC and Waka Kotahi would increase efficiency.

Resolved

That the Tauranga Public Transport Joint Committee:

1 Receives the report, Tauranga City Council and Bay of Plenty Regional Council Project Update.

von Dadelszen/Selwood

CARRIED

9. Consideration of Items not on the Agenda

9.1

Arataki Community Meeting Update

Presented by: Mike Seabourne – Director, Public Transport (BOPRC)

Key Points:

· A review of the Farm Street public transport service requirements was taking place to ensure alignment between BOPRC and TCC, and once that information was received, the business case could be completed

· Public consultation on the Western Bay Network Refresh Phase 2 would include Farm Street community consultation by BOPRC

· Delivery of the Farm Street project was anticipated in the 2024 Financial Year, supported by Waka Kotahi funding. Reasons for the project delays had been communicated to Waka Kotahi.

Key Points - Members:

· Concern was expressed that delays to the project could jeopardise its completion

· Noted that TCC funding had been allocated to the project for streetscaping.

10. Public Excluded Section

Resolved

Resolution to exclude the public

1 Excludes the public from the following parts of the proceedings of this meeting as set out below:

Item No.	Subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Grounds under Section 48(1) for the passing of this resolution	When the item can be released into the public
10.1	Public Excluded Tauranga Public Transport Joint Committee Minutes - 22 August 2022	As noted in the relevant Minutes.	As noted in the relevant Minutes.	To remain in public excluded.
10.2	CBD PT Facility Business Case Update	Withholding the information is necessary to enable the local authority to deliberate in private on its decision or recommendation in any proceedings to which this paragraph applies.	48(1)(d).	When the business case has been finalised.
10.3	Cameron Road Stage 2 Business Case Update	Withholding the information is necessary to enable the local authority to deliberate in private on its decision or recommendation in any proceedings to which this paragraph applies.	48(1)(d).	When the business case is finalised.
10.4	Park and Ride Options Update	Withholding the information is necessary to enable the local authority to deliberate in private on its decision or recommendation in any proceedings to which this paragraph applies.	48(1)(d).	On the Joint Committee’s approval.
10.5	Parking Demand in the CBD	Withholding the information is necessary to enable the local authority to deliberate in private on its decision or recommendation in any proceedings to which this paragraph applies.	48(1)(d).	To remain in public excluded.
10.6	Operational Performance Report	Withholding the information is necessary to enable the local authority to deliberate in private on its decision or recommendation in any proceedings to which this paragraph applies.	48(1)(d).	On the Chief Executive's approval.

Tolley/von Dadelszen

CARRIED

16.55pm – the meeting closed.

Confirmed

Cr Andrew von Dadelszen

Chairperson, Tauranga Public Transport Joint Committee