|
|
|
|
|
|
Report
To:
|
Bay of
Plenty Civil Defence Emergency Management Group Joint Committee
|
|
Meeting
Date:
|
31
March 2023
|
|
Report
Writer:
|
Clinton Naude, Director, Emergency
Management Bay of Plenty
|
|
Report Authoriser:
|
Clinton Naude, Director, Emergency
Management Bay of Plenty
|
|
Purpose:
|
The Bay of Plenty Civil Defence
Emergency Management (CDEM) Group Joint Committee are required to consider
applications to the Bay of Plenty CDEM Group – Cyclone Gabrielle
Disaster Relief Fund.
|
|
|
|
Bay of Plenty
Civil Defence Emergency Management Group Cyclone Gabrielle Disaster Relief Fund
|
Executive Summary
The
Bay of Plenty has been designated $200,000 towards a disaster relief fund
which has been allocated to the Bay of Plenty CDEM Group for management and
distribution across the Bay of Plenty rohe.
Applications
were invited from member Local Authorities who have communities impacted by
Cyclone Gabrielle.
One
application has been received from the Western Bay of Plenty District
Council.
|
Recommendations
That the Bay of Plenty Civil Defence Emergency
Management Group Joint Committee:
1 Receives
the report, Bay of Plenty Civil Defence Emergency Management Group Cyclone
Gabrielle Disaster Relief Fund.
2 Allocates the amount of $XX to the Western Bay of Plenty
District Council from the Bay of Plenty CDEM Group – Cyclone Gabrielle
Disaster Relief Fund.
1. Background
On 21 February 2023, Hon Kieran
McAnulty, Minister of Emergency Management announced further Disaster Relief
Funds for communities impacted by Cyclone Gabrielle with funding being provided
to Northland, Auckland, Bay of Plenty, Waikato, Tararua District and Wairarapa.
The Bay of Plenty has been designated $200,000 which has been allocated to the
Bay of Plenty CDEM Group for management and distribution across the Bay of
Plenty rohe. Letter dated 22 February 2023 from the National Emergency Management
Agency - Disaster Relief Fund contribution is attached.
2. Disaster
Relief Funds
2.1 Purpose
Disaster Relief Funds provide an
additional way to help local communities recover from emergencies. Local
communities and councils are best placed to know their own needs, so each local
authority has discretion in setting its own criteria for how the funds are
disbursed. Section 33.5 of the Guide to the National Civil Defence Emergency
Management Plan 2015 outlines expectations for the use of Government
contributions. This includes an expectation that fund administrators will
address not only the needs of affected individuals and families, but also those
of community organisations and marae and their associated facilities and
infrastructure.
2.2 Criteria
It is important to note that the
use of the Cyclone Gabrielle Disaster Relief Fund is subject to eligibility
criteria.
· The
fund is ring-fenced to support those in the Bay of Plenty affected by Cyclone
Gabrielle.
· The
fund is intended to support and meet the needs of affected individuals,
families, community organisations, small businesses, and marae. Please see
attached Fact Sheet: Government financial support to local authorities
during an emergency – Disaster Relief Fund for examples of how
disaster relief funds can be used.
· The
fund must not be used for council’s administrative or businesses costs,
and are not intended to replace other existing funding sources. Please see
attached Fact Sheet: Government financial support to local authorities
during an emergency – Disaster Relief Fund for examples of other
existing funding sources.
· The
Bay of Plenty CDEM Group will be required to report back on its expenditure,
outlining how funds were spent and the rationale, within six months of
receiving this fund.
· Any
money that is not spent is to be returned to the Crown.
3. Applications
All member
Local Authorities were invited to submit applications to the Bay of Plenty CDEM
Group – Cyclone Gabrielle Disaster Relief Fund.
Only one
application was received from the Western Bay of Plenty District Council for
$100,000.00 as per letter dated 24 March 2023 attached.
4. Considerations
4.1 Risks and Mitigations
The relevant Local Authority
receiving a contribution from the Bay of Plenty CDEM Group – Cyclone
Gabrielle Disaster Relief Fund is to ensure that all payments made are in
accordance with Section 33.5 of the Guide to the National Civil Defence
Emergency Management Plan 2015 which outlines expectations for the use of
Government contributions.
4.2 Climate Change
The matters
addressed in this report are of a procedural nature and there is no need to
consider climate change impacts.
4.3 Implications for Māori
The allocation of funds to
impacted Marae / Iwi are considered in the applications from the relevant Local
Authority.
4.4 Community Engagement
The allocation of funds to
impacted communities are considered in the applications from the relevant Local
Authority.
4.5 Alignment with Strategic Framework
This repot aligns to the Guide to the National Civil
Defence Emergency Management Plan 2015
4.6 Financial Implications
There are no
material unbudgeted financial implications and this fits within the allocated
budget.
5. Next Steps
Any allocations of funding approved by the Bay of
Plenty CDEM Group Joint Committee will be transferred to the relevant Local
Authority on receipt of an invoice.
The relevant Local Authority will be required to
provide a high-level report on payments made, including the purpose of these
payments, within six months of receiving the contribution.
Attachments
Attachment 1 - 2023-02-22 Bay of Plenty Disaster Relief Fund Letter
to Chair Tunui from National Emergency Management Agency ⇩
Attachment 2 - Disaster Relief Funds Factsheet ⇩
Attachment 3 - 2023-03-23 - Application to CDEM Group Cyclone
Gabrielle Disaster Relief Fund ⇩
