Regional Council

Open Minutes

Commencing:             Wednesday 19 October 2022, 9.30 am

Venue:                         Te Manuka Tutahi Marae, 105 Muriwai Drive, Whakatane 3120

 

Elected Members:      Cr Malcolm Campbell

Cr Stuart Crosby

Cr Toi Kai Rākau Iti

Cr Doug Leeder

Cr Matemoana McDonald

Cr Kat Macmillan

Cr Jane Nees

Cr Paula Thompson

Cr Lyall Thurston

Cr Ron Scott

Cr Ken Shirley

Cr Andrew von Dadelszen

Cr Te Taru White

Cr Kevin Winters

In Attendance:            Fiona McTavish – Chief Executive, Mat Taylor – General Manager Corporate, Namouta Poutasi – General Manager Strategy & Science, Reuben Fraser – General Manager Regulatory Services, Chris Ingle – General Manager Integrated Catchments; Kataraina O’Brien – General Manager Strategic Engagement, Karen Aspey - Director, People & Leadership, Yvonne Tatton – Governance Manager, Tone Nerdrum Smith – Committee Advisor

Apologies:                  None

 

1.     Powhiri/Welcome

The meeting participants and attendees were welcomed onto the Marae, with the  powhiri being led by Joe Harawira (Chair Te Runanga o Ngati Awa) and Pouroto Ngaropo.

10.25 am – The powhiri concluded and the meeting adjourned

11.00 am – The meeting reconvened for the swearing-in ceremony.

2.     Karakia

A karakia was provided by Pouroto Ngaropo, followed by a waiata.

 

Fiona McTavish – Chief Executive Toi Moana Bay of Plenty Regional Council commenced the formal part of the Inaugural Meeting with a mihi and noted that as the Chief Executive, she was required to chair the meeting until the Chairperson had been elected.

3.     Declarations by Elected Members

3.1

Declarations by Elected Members Pursuant to Clause 14(3), Schedule 7 of the Local Government Act 2002

The Councillors each made and signed the declaration, in either English or Te Reo, in the presence of the Chief Executive.

“I, [name], declare that I will faithfully and impartially and according to the best of my skill and judgement execute and perform, in the best interests of the Bay of Plenty Region, the powers, authorities, and duties vested in, or imposed upon, me as a member of the Bay of Plenty Regional Council by virtue of the Local Government Act 2002, The Local Government Official Information and Meetings Act 1987 or any other Act.”

E whakapuaki ana ahau, a [ingoa], ka mahi ahau i runga i te ngākau pono me te tōkeketanga e ai ki ōku pūkenga me ōku mōhiotanga mō te tino painga o Toi Moana, ā, ka manaaki ahau i ngā mana, ngā manatū, me ngā kawenga ka whakareia mai, ka ūhia rānei ki runga ahau hei mema o Toi Moana i raro i te Ture Kāwanatanga ā-Rohe 2002, te Ture Mōhiohio Ōkawa Kāwanatanga ā-Rohe 1987, i raro rānei i tētahi ture kē.

After signing the declarations, Elected Members addressed those present.

1.    Malcolm James Campbell – Eastern Bay of Plenty General Constituency

Key Points:

·       Acknowledged the support received during the election

·       Noted his connection to tangata whenua in the Matatā area

·       A priority would be to encourage a strong and positive relationship between Regional Council and the Bay of Plenty territorial authorities.

 

2.    Stuart Alan Crosby – Tauranga General Constituency

Key Points:

·       Acknowledged mana whenua for opening the wharenui to the Council meeting

·       Recognised that Council held a position of trust with the community

·       Expected the triennium to be busy and challenging and Council would be judged by the decisions it made.

 

3.    Toi Kai Rākau Iti – Kōhī Māori Constituency

Key Points:

·       Presented a challenge to think differently and ensure māori values and participation was included in all aspects of council decision making

·       Emphasized the importance of focussing on the mahi required to build trust between Council and the community.

 

4.    Douglas William Leeder - Eastern Bay of Plenty General Constituency

Key Points:

·       Recognised those present and acknowledged the welcome onto the marae .

 

5.    Matemoana Janice McDonald – Mauao Māori Constituency

Key Points:

·       Accepted the challenge presented to the three māori constituency councillors to represent iwi in the council whare

·       Recognised the support of her campaign team, who had joined her here today.

 

6.    Katharine Sophie Macmillan - Tauranga General Constituency

Key Points:

·       Acknowledged mana whenua for opening the wharenui to the councillors

·       First time councillor and looked forward to both the challenges and opportunities when serving the community and caring for the environment.

 

7.    Jane Margaret Nees – Western Bay of Plenty General Constituency

Key Points:

·       Acknowledged her heart was in Western Bay of Plenty where she had been a resident since 1996

·       Proud and grateful to be a councillor and was ready to do the mahi required for the best of region.

 

8.    Ronald John Charles Scott – Tauranga General Constituency

Key Points:

·       As a new councillor, he represented not only his constituents, but all people across the region

·       Acknowledged the support that had made it possible for him to be here today.

 

9.    Kenneth Lex Shirley - Western Bay of Plenty General Constituency

Key Points:

·       Acknowledged mana whenua and the welcome onto the marae

·       Although divided into constituencies, councillors needed to work together as a team to serve the whole of the region

·       Recognised the steep learning curve for new councillors and the importance of making evidence-based decisions.

 

10. Paula Jaqueline Thompson - Tauranga General Constituency

Key Points:

·       Acknowledged the hosts of today’s Council hui

·       Privileged, humbled and grateful to be re-elected as a councillor.

 

11. Lyall Graeme Thurston – Rotorua General Constituency

Key Points:

·       Recognised the presence of his son, Simon

·       Acknowledged the privilege to be here today

·       Recognised fellow Rotorua and Ōkurei Constituency councillors.

 

12. Andrew John von Dadelszen - Tauranga General Constituency

Key Points:

·       Being a councillor provided the opportunity to make a difference for the whole region and was not limited to a particular constituency

·       Looked forward to continue to represent and work with the community.

 

13. Te Taru White – Ōkurei Māori Constituency

Key Points:

·       Expressed gratitude to be re-elected as the Ōkurei councillor

·       Representing the community entailed trust, respect and reciprocity

·       Key focus for Council was climate change; the environment and relationships.

 

14. Kevin Allen Winters - Rotorua General Constituency

Key Points:

·       Recognised the welcoming onto the marae for today’s meeting

·       Although representing the Rotorua constituency, he was born and raised on the Rangitāiki Plains, so hailed from the local area.

 

 

 

At the conclusion of the swearing in ceremony Joe Harawira - Chair Te Runanga o Ngati Awa  reminded councillors  “to honour the future, we must remember the past”.

 

4.     Reports

 

4.1

Election of Chairperson

Fiona McTavish – Chief Executive provided an overview of voting systems A and B, as set out in the Local Government Act 2022, and confirmed that Council was required to decide on a voting system before the process of electing the Chairperson could commence.

 

Resolved

That the Regional Council:

1          Receives the report, Election of Chairperson;

2          Selects System B as the voting system to elect the Chairperson.

Nees/Shirley

CARRIED

 

The Chief Executive called for nominations for the position of Chairperson.

 

That the Regional Council:

3          Receives the nomination of Cr Te Taru White as the Chairperson of the Bay of Plenty Regional Council – Toi Moana.

Iti/McDonald

CARRIED

That the Regional Council:

4          Receives the nomination of Cr Doug Leeder as the Chairperson of the Bay of Plenty Regional Council – Toi Moana.

Nees/von Dadelszen

CARRIED

 

There were no further nominations.

 

The Chief Executive invited the candidates to speak to their nomination.

 

Cr Te Taru White – Ōkurei Māori Constituency

Key Points:

·       Had a passion for equity; people; the region and the environment, and would carry this passion into the Chairperson role

·       Would at all times do his best for the Council and the community.

Cr Doug Leeder – Eastern Bay of Plenty General Constituency

Key Points:

·       [YT1] 

·       Wished to continue to serve the community as the Chairperson and recognised the importance of harnessing the values, attributes and diversities across the region, including fostering the relationship with iwi

·       Aimed to instil honesty and integrity as supreme values.

Following the candidates’ address, the Chief Executive called for a vote on each of the two candidates, with the Councillors identifying their preferred candidate through a show of hands. In accordance with voting system B, the candidate with the majority of votes in support would be elected the Chairperson. In the event of  a tie, the name of the elected candidate would be drawn by lot.

 

The voting identified Cr Doug Leeder as receiving the majority of votes in support.

 

That the Regional Council:

5          Elects Cr Doug Leeder as the Chairperson of the Bay of Plenty Regional Council – Toi Moana. 

Nees/von Dadelszen

CARRIED on a show of hands

 

 

The Chief Executive vacated the chair and Chairman Leeder assumed the chair.

 

 

4.2

Election of Deputy Chairperson

Chairman Leeder advised that, as for the Chairperson, Council was required to decide on the voting system before the Deputy Chairperson election process could commence.

 

Resolved

That the Regional Council:

1          Receives the report, Election of Deputy Chairperson;

2          Selects System B as the voting system to elect the Deputy Chairperson.

Iti/Shirley

CARRIED

 

Chairman Leeder called for nominations for the position of Deputy Chairperson.

 

That the Regional Council:

3          Receives the nomination of Cr Jane Nees as the Deputy Chairperson of the Bay of Plenty Regional Council – Toi Moana.

Thompson/Thurston

CARRIED

That the Regional Council:

4          Receives the nomination of Cr Toi Iti as the Deputy Chairperson of the Bay of Plenty Regional Council – Toi Moana.

White/McDonald

CARRIED

 

There were no further nominations.

 

Chairman Leeder invited the candidates to speak to their nominations.

 

Cr Jane Nees – Western Bay of Plenty General Constituency

Key Points:

·       Would dedicate herself to the role of Deputy Chairperson just as she had during the previous term

·       Represented the wider region and was not limited to the Western Bay of Plenty community

·       Strong supporter of climate change and community engagement as key focus areas for Council.

 

Cr Toi Iti - Kōhī Māori Constituency

Key Points:

·       Recognised the challenges facing the Māori constituency representatives

·       Important to ‘cast aside’ cultural constraint and focus on how value could be added

·       Inclusiveness at a strategic level should be a priority for Toi Moana.

Cr Iti’s address was concluded with a haka, performed by Whakatāne High School Kapahaka Group.

 

 

Following the candidates’ address, Chairman Leeder called for a vote on each of the two candidates, with the Councillors identifying their preferred candidate through a show of hands. In accordance with voting system B, the candidate with the majority of votes in support would be elected the Deputy Chairperson. In the event of a tie, the name of the elected candidate would be drawn by lot.

 

The voting identified Cr Jane Nees as receiving the majority of votes in support.

 

That the Regional Council:

1          Elects Cr Jane Nees as the Deputy Chairperson of Bay of Plenty Regional Council – Toi Moana. 

Thompson/Thurston

CARRIED

 

4.3

Summary of Relevant Legislation Affecting Members

Presented by: Fiona McTavish – Chief Executive.

Key Points:

·       The report provided a high-level general explanation of key legislation affecting Elected Members, as was required under the Local Government Act 2002 for the first meeting of a local authority following the election.

 

Resolved

That the Regional Council:

1          Receives the report, Summary of Relevant Legislation Affecting Members.

Winters/White

CARRIED

 

4.4

Fixing of the Date and Time of the First Meeting of Council

Presented by: Fiona McTavish – Chief Executive.

 

Resolved

That the Regional Council:

1          Receives the report, Fixing of the Date and Time of the First Meeting of Council;

2          Confirms that the first meeting of the Bay of Plenty Regional Council will be held on Thursday, 24 November 2022, starting at 9.30am in the Council Chambers, Regional House, 1 Elizabeth Street, Tauranga. 

Winters/von Dadelszen

CARRIED

 

5.     Acknowledgment of Retiring Councillors

The Chairperson expressed acknowledgements of thanks and appreciation to the following retiring Councillors:

·       Cr Norm Bruning – Councillor for the Western Bay of Plenty General Constituency 2013 – 2022;

·       Cr David Love – Councillor for the Tauranga General Constituency 2013 – 2022;

·       Cr Bill Clark – Eastern Bay of Plenty General Constituency 2016 – 2022;

·       Cr Stacey Rose - Councillor for the Tauranga General Constituency 2019 – 2022.

6.     Closing Karakia

A karakia was provided by Pouroto Ngaropo.

 

12.40 pm – the meeting closed.

 

 

Confirmed                                                                                                                                          

                                                                                                                                           Doug Leeder

Chairperson, Regional Council


 [YT1]Deliberatively kept this at 2 bps each for fairness!