Open Minutes
Commencing: Thursday 2 December 2021, 11.00 am (after Risk & Assurance Committee)
Venue: via Zoom (Audio Visual Meeting)
Chairperson: Chairman Doug Leeder
Deputy Chairperson: Deputy Chairperson Jane Nees
Members: Cr Andrew von Dadelszen
Cr Matemoana McDonald
Cr David Love
Cr Norm Bruning
Cr Bill Clark
Cr Stuart Crosby
Cr Kevin Winters
Cr Lyall Thurston
Cr Toi Kai Rākau Iti
Cr Paula Thompson
Cr Te Taru White
In Attendance: Fiona McTavish – Chief Executive, Mat Taylor – General Manager Corporate, Yvonne Tatton – Governance Manager, Tone Nerdrum Smith – Committee Advisor
Apologies: Cr Stacey Rose
Chairman Leeder advised that the meeting was being livestreamed and recorded, and that the recording would be made available on the Bay of Plenty Regional Council website following the meeting https://www.youtube.com/watch?v=eWrJPwKP4lo
1. Opening Karakia
A karakia was provided by Cr Te Taru White
2. Apologies
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That the Regional Council: 1 Accepts the apology from Cr Stacey Rose tendered at the meeting. CARRIED |
3. Declaration of Conflicts of Interest
Cr Te Taru White – Item 7.2: Bay of Plenty Territorial Authorities' Final Representation Review Proposals: Chair of Te Tatau o Te Arawa, a submitter to the Rotorua Lakes Council representation review
4. Reports
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Annual Report 2020/21 and Annual Report Summary 2020/21 Adoption |
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Noted that this item had been deferred until the next meeting of Council as Audit NZ had not yet completed the required audit. |
Information Only
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Bay of Plenty Territorial Authorities' Final Representation Review Proposals Yvonne Tatton – Governance Manager presented this item. Key Points: · Noted that Rotorua Lakes Council (RLC) preferred a different representation model than its final proposal which would result in additional Maori ward seats. However, such model would require a change to the current Local Electoral Act provisions, which RLC were pursuing · Closing dates to lodge appeals were 13 December for Tauranga City Council (TCC) and 20 December for RLC. Key Points - Members: · Concerned that the decision of TCC (9 wards/1 Mayor) meant each voter was limited to two votes, which did not appear to be not fair and equitable · The Maori ward traversed the entire TCC electorate, which contradicted the other wards · Reduced representation (from 11 to 10 elected members) did not reflect the complex needs of a growing city. |
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That the Regional Council: 1 Receives the report, Bay of Plenty Territorial Authorities' Final Representation Review Proposals. CARRIED |
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2022 Council Meetings Calendar Yvonne Tatton – Governance Manager presented this item. Key Points: · Recognised that the meeting schedule would be updated as and when required · Council worked with all the Bay of Plenty local authorities, as well as national agencies to minimise any meeting date conflicts. Key Points - Members: · Noted that in a local authority election year, the formal meeting schedule ended in September. Recognised that this might require some meetings to be scheduled in the normally meeting-free month of July to ensure all business could be given the required attention. |
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· Committee Champions to confirm with the Committee Chairs that the scheduled meetings met the committee work schedule requirements. |
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That the Regional Council: 1 Receives the report, 2022 Council Meetings Calendar. CARRIED |
5. Closing Karakia
A closing karakia was provided by Cr Rakau Iti.
11.25 am – the meeting closed.
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Chairperson, Regional Council