Rotorua Te Arawa Lakes Strategy Group

Ngā Meneti

Open Minutes

Commencing:               Friday 22 October 2021, 09:30 am

Venue:                           Bay of Plenty Regional Council, Waiariki Room, Corner Fenton & Pukaki Streets, Rotorua and via Zoom

Heamana

Chairperson:                 Sir Toby Curtis (Poū Tākiwaiora)

Heamana Tuarua

Deputy Chairperson:   Mayor Steve Chadwick (Rotorua Lakes Council)

Ngā Kopounga

Members:                      Te Arawa Lakes Trust (TALT)

Nuki Nicholson

                                             Bay of Plenty Regional Council Toi Moana (BOPRC)

                                       Chairman Doug Leeder

                                             Cr Kevin Winters

                                             Cr Te Taru White (Alternate)

                                             Rotorua Lakes Council (RLC)

                                             Deputy Mayor David Donaldson

Observers from Ministry for the Environment (MfE)

Lorena Stephen – Director of Sustainable Land Use Deliver  (Via Zoom) and Courtney Clyne – Kaitātari Freshwater Investments Team (Via Zoom)

Te Hunga i Tae Ake

In Attendance:               TALT: Mariana Te Rangi – Environmental Manager; William Anaru - Operations Manager – Biosecurity & Jobs for Nature; Nicki Douglas (Via Zoom)

RLC: Geoff Williams – Chief Executive; Stavros Michael – Deputy Chief Executive Environmental and Infrastructure Solutions; Regan Fraser - Infrastructure Business Manager

BOPRC: Chris Ingle – General Manager Integrated Catchments; Helen Creagh – Rotorua Catchments Manager; Rosemary Cross – Senior Projects Manager – Rotorua; Andy Bruere – Lakes Operations Manager; Gemma Moleta – Senior Planner (Water Policy) (via Zoom); Reuben Gardiner – Senior Planner (Water Policy) (via Zoom), Ashleigh Grant - Kaikarere (Communications Partner); Merinda Pansegrouw – Committee Advisor

Other: Chris Sutton - Rerewhakaaitu Farmer/Lakes Water Quality Society

Ngā Hōnea

Apologies:                    Roana Bennett (TALT)

 

Following notification of an apology for late arrival received from Poū Tākiwaiora Sir Toby Curtis, Deputy Chair, Mayor Steve Chadwick assumed the chair.

 

1.     Karakia Whakatuwhera
Opening Karakia

A karakia was provided by Cr Te Taru White.

2.     Ngā Hōnea
Apologies

Resolved

That the Rotorua Te Arawa Lakes Strategy Group:

1         Accepts the apologies from Roana Bennett and Sir Toby Curtis (for lateness) tendered at the meeting.

Donaldson/Winters

CARRIED

 

3.     Whakapuakanga o Ngā Take Whai Taha-Rua
Declaration of Conflicts of Interest

None advised.

4.     Ngā Meneti
Minutes

Kia Whakaūngia Ngā Meneti
Minutes to be Confirmed

4.1

Rotorua Te Arawa Lakes Strategy Group Minutes - 14 May 2021

 

Resolved

That the Rotorua Te Arawa Lakes Strategy Group:

Confirms the Rotorua Te Arawa Lakes Strategy Group Minutes - 14 May 2021 as a true and correct record.

Donaldson/Winters

CARRIED

 

5.     Wāhanga Tūmataiti
Public Excluded Section

Resolved

Resolution to exclude the public

Excludes the public from the following parts of the proceedings of this meeting as set out below:

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item No.

Subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Grounds under Section 48(1) for the passing of this resolution

When the item can be released into the public

5.1

Verbal Update by the Ministry for the Environment

· Withholding the information is necessary to maintain the effective conduct of public affairs through the free and frank expression of opinions by or between or to members or officers or employees of any local authority, or any persons to whom section 2(5) applies, in the course of their duty.

· Withholding the information is necessary to enable the local authority to deliberate in private on its decision or recommendation in any proceedings to which this paragraph applies.

· Withholding the information is necessary to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

·    48(1)(a)(i) Section 7 (2)(f)(i)

·    48(1)(d)

·    48(1)(a)(i) Section 7 (2)(i)

On the Chief Executive's approval

Leeder/Donaldson

CARRIED

 

09:45 am - Poū Tākiwaiora Sir Toby Curtis joined the meeting.  At his request, Deputy Chair, Mayor Steve Chadwick continued to chair the meeting.

 

6.     Ngā Pūrongo
Reports

6.1

Te Arawa Lakes Trust Update Report

Presentation - TALT Update - Boat Ramp Inspections: Objective ID A3958748   

Presented by TALT Representative Nuki Nicolson and TALT Operations Manager – Biosecurity & Jobs for Nature, William Anaru.

Key Points:

·      Outlined activities of the Te Arawa Lakes Trust in the Rotorua/Te Arawa Lakes Programme

·      Imminent hearing regarding 17 Boatsheds at Kariri Point; through the cultural mapping report both Tuhourangi Tribal Authority and Te Arawa Lakes Trust wished for these selected structures to be removed.  The hearing date had been postponed in order for everyone to gather more information

·      As part of the 2019/20 Pilot Project, Te Arawa Iwi/Hapū members shadowed BOPRC Biosecurity Team to conduct Boat inspections

·      During September 2020, 12 Te Arawa Iwi/Hapū members trained and warranted under the Biosecurity Act/authorised by BOPRC - known as Te Arawa Biosecurity Officers

·      During period of 2020/2021, Boat Ramp inspections and self-certifying monitoring were carried out by Te Arawa Biosecurity Officers at various boat ramps - well received by the public and consistently told they were doing a great job

·      Contract for boat ramp inspections had been extended until 2024

·      From October 2020 to April 2021, 1191 boat ramp inspections had been carried out, with only 14 failing

·      1068 self-certification inspections carried out with 23% compliance

·      Key learnings: more communications/easier ways to self-certify (QR code)/multiple crews working to capture a large area

·      Looking ahead:

o  2021/2022 Season to see 6 more officers warranted

o  Increased monitoring of self-certification

o  Aquatic Weed Management Contract

o  Harakeke mats – to investigate the potential for weed control in the lakes using this method

o  To continue community engagement/education around catfish and other aquatic biosecurity threats

o  Continue to develop the partnership with BOPRC.

Key Point - Staff:

·      Expressed appreciation for the valuable work undertaken by William Anaru and his dedicated team of Te Arawa Biosecurity Officers; was privileged to have their skills sets on board.

 

Resolved

That the Rotorua Te Arawa Lakes Strategy Group:

1         Receives the report, Te Arawa Lakes Trust Update Report.

Nicolson/Donaldson

CARRIED

 

 

6.2

Rotorua Lakes Council Update Report

Presented by Stavros Michael, Deputy Chief Executive Environmental and Infrastructure Solution.

Key Points:

·      Highlighted activities currently underway impacting the Lakes Programme relating to wastewater treatment and stormwater projects:

o  Rotomā/Rotoiti Sewerage Scheme (contractor had been mobilised and physical works were expected to commence end October)

o  Rotorua Wastewater Treatment Plant

o  Tarawera Sewerage Scheme

o  Rotoehu proposed wastewater reticulation scheme

o  Rotorua Urban Area Comprehensive Stormwater Resource Consent

o  Ngongotahā flooding/review and actions

·      Planning Policy and Strategy Matters:

o  Plan Change 10: Lake Rotorua Nutrient Management (PC10)

o  Flooding Plan Change

o  Utuhina Comprehensive Stormwater Consent

o  Impacts of Plan Change to enable housing under National Policy Statement on Urban Development (NPS-UD)

o  Eastside Community Wellness Implementation Plan.

 

Item for Staff Follow Up:

·      Update on Sustainable Forest Alternative to members at a future hui, providing more information on design matters.

 

Resolved

That the Rotorua Te Arawa Lakes Strategy Group:

1         Receives the report, Rotorua Lakes Council Update Report .

Chadwick/Nicholson

CARRIED

 

6.3

Values and Environmental Outcomes - Engagement Opportunity

Presentation 2 - Visions, Values and Environmental Outcomes: Objective ID A3958753   

Presented by BOPRC Toi Moana Senior Planner (Water Policy), Gemma Moleta, Senior Planner (Water Policy), Reuben Gardiner and Kaikarere (Communications Partner) Ashleigh Grant.

Key Points:

·        In terms of the National Objectives Framework, currently at a phase of vision setting, values and environmental outcomes identification and engagement

·        Introduced current online engagement opportunities/tools for public to provide input into the mahi

·        ‘Mapping our treasured freshwater’ page available via the following link: https://www.participate.boprc.govt.nz/index.php?cID=501.

·        Public web map via the following link:

https://boprc.maps.arcgis.com/apps/webappviewer/index.html?id=d6bf40fcbf9046d2bb0fc421cd52da34

·        Values identified in iwi planning documents, settlement acts and from previous tangata whenua engagement had been incorporated into the existing value set (where this information was not confidential)

·        Values identified so far: ecosystem health, human contact, mahinga kai, natural form and character, drinking water supply, wai tapu, transport and tauranga waka, fishing, animal drinking water, irrigation, cultivation and production of food and beverage, commercial and industrial 

·        Encouraged Rotorua Te Arawa Lakes Strategy Group members to socialise this opportunity with their iwi, hapu, tangata whenua, Council organisations and members of the wider community who care about freshwater

·        Visions under the National Policy Statement for Freshwater Management 2020 (NPSFM):

o    Set in the Regional Policy Statement as an objective

o    Set at a catchment, freshwater management unit (FMU) or part of FMU level

o    Goals to be ambitious but reasonable

o    Set timeframes to achieve those goals

o    Informed by history and environmental pressures

o    Community and tangata whenua involvement

·        An invite only tangata whenua page where tangata whenua could privately share stories or map their cultural values had also been set-up.  Staff was asking for feedback from iwi, hapū and tangata whenua, through this dedicated password protected page - the information gathered would be confidential

·        Next steps:

o    Offer to discuss with/receive feedback from iwi and hapū

o    E-panui

o    Sub regional hui

o    Meet with RTALSG iwi members

o    Followed by online public engagement

Key Points - Members:

·        Suggested that the on-line tools be shared in reports to Rotorua Ratepayer meetings over the upcoming summer period

·        Recommended close liaison with the Lakes Water Quality Society as well as various trusts and Tamariki at schools/eco schools

·        Noted that Elva Conroy would be consulted to consider inclusion of relevant matters relating to the Tarawera Collective Impact.

Item for Staff Follow Up:

·      Arrange a hui with iwi members of the Strategy Group to discuss a vision for the Rotorua Te Arawa Lakes Freshwater Management Unit.

11:57 am - Cr Leeder withdrew from the meeting.

 

Resolved

That the Rotorua Te Arawa Lakes Strategy Group:

1         Receives the report, Values and Environmental Outcomes - Engagement Opportunity .

Winters/Donaldson

CARRIED

 

6.4

Te Arawa Lakes Programme Purongo ā-tau 2020-2021 & Quarter One Status Update

Presentation 3 - Te Arawa Lakes Programme Purongo a-tau Annual Report - 22 October 2021: Objective ID A3958756  

Tabled Document 1 - Te Arawa Lakes Programme Puronga a-tau Annual Report: Objective ID A3958364   

Presented by BOPRC Toi Moana Rotorua Catchments Manager Helen Creagh and Lakes Operations Manager Andy Bruere.

Key Points:

·      Following feedback from the Strategy Group at its last hui, the structure, look and feel of the annual report had been refreshed in order to better reflect Te Ao Māori. Thanked Mariana Te Rangi of Te Arawa Lakes who had provided her expertise to enable this

·      Typographical errors on Page 52 of the Lake Statistics (water quality attributes) dashboard to be corrected:

o  Target TLI for Rotoehu to be (3.9)

o  Target TLI for Rotorua to be (4.2)

·      Wai Ora – Lake Water Quality Results Dashboard overview

·      Wai Rua – Deed Funded Interventions for Lakes Rotorua, Rotoehu and Rotoiti

·      Wai Rua – Non Deed Highlights

o  Toihuarewa Waimāori – interviews completed – announcement to follow shortly

o  Lake Ōkāreka outlet and pipeline upgrade complete

o  Te Papa Ahurewa established

o  Detainment Bunds and Tree Removal, Ngongotahā

·      Focus moving forward: Programme Review of remaining delivery pathway, funding and alignment to Te Tuapapa

12:30am – Nuki Nicholson withdrew from the meeting.

Key Points - Members:

·      Page 19 of the Purongo ā-tau – typographical error to be corrected in third row, 4th column, to read “The algal bloom in October/November 2020”

·      Noted that at Ōkere Falls, as part of a resource consent agreement for Ōkere Gates, the implementation of a Cultural Management Plan was ongoing; accordingly a trial of lower lake levels would be undertaken, this was currently in the consultation process with the community.

12:40am – Nuki Nicholson returned to the meeting.

Item for Staff Follow Up:

·      The site visit for the 9th December 2021 Rotorua Te Arawa Lakes Strategy Group’s Field Trip to be changed from Lake Rotoehu to Lake Tarawera instead.

 

Resolved

That the Rotorua Te Arawa Lakes Strategy Group:

1         Receives the report, Te Arawa Lakes Programme Purongo ā-tau 2020-2021 & Quarter One Status Update.

2         Approves the 2020-2021 Purongo ā-tau (Annual Report) for the Programme for submission to the Minister for the Environment, in accordance with the requirements of the Deed of Funding.

Winters/Donaldson

CARRIED

 

7.     Wāhanga Tūmataiti
Public Excluded Section

Resolved

Resolution to exclude the public

Excludes the public from the following parts of the proceedings of this meeting as set out below:

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item No.

Subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Grounds under Section 48(1) for the passing of this resolution

When the item can be released into the public

7.1

Constructed Wetlands to Achieve the 50t Engineering Solutions for Lake Rotorua

Withholding the information is necessary to protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of the person who supplied or who is the subject of the information; Withholding the information is necessary to enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

48(1)(a)(i) Section 7 (2)(b)(ii); 48(1)(a)(i) Section 7 (2)(i).

On the Chief Executive's approval.

Winters/Donaldson

CARRIED

 

8.     Karakia Kati
Closing Karakia

A karakia was provided by Sir Toby Curtis.

1:21 pm – the meeting closed.

 

 

Confirmed                                                                                                                      

                                                                                                     Mayor Steve Chadwick

Deputy Chairperson, Rotorua Te Arawa Lakes Strategy Group