Strategy and Policy Committee

Open Minutes

Commencing:             Tuesday 4 May 2021, 9.30 am

Venue:                         Council Chambers, Ground Floor, Regional House, 1 Elizabeth Street, Tauranga (Zoom recording)

Chairperson:               Cr Paula Thompson

Deputy Chairperson:  Cr Stuart Crosby

Members:                    Chairman Doug Leeder

Cr Jane Nees (via Zoom)

Cr Matemoana McDonald

Cr Toi Kai Rākau Iti

Cr Te Taru White

Cr Kevin Winters

Cr Lyall Thurston

Cr David Love

Cr Norm Bruning

Cr Bill Clark

Cr Stacey Rose

Cr Andrew von Dadelszen

In Attendance:            Namouta Poutasi – General Manager, Strategy and Policy; Chris Ingle – General Manager, Integrated Catchments; Julie Bevan – Policy & Planning Manager; Nassah Rolleston-Steed – Principal Advisor, Policy & Planning; Moana Boyd – Senior Planner (RIN); Jane Palmer – Senior Planner Climate Change; Jessica Durham – Committee Advisor

Apologies:                  Cr Stuart Crosby (lateness)

1.     Chair’s Announcement

The Chair announced the meeting would be recorded and made available on YouTube, in accordance with Council’s Live Streaming and Recording of Meetings Protocols and as noted within the Agenda.

2.     Public Forum                       

2.1    BOP School Strike 4 Climate NZ (BOP SS4C)

2021 Demands and the Importance of Action

Presented by: Isaac Jarden and Zara Barlow.

Key Points:

·       SS4C was a national initiative made up of localised regional groups.

·       BOP SS4C sought Regional Council:

o   Decarbonise the transport sector and reduce private transport usage via incentivising initiatives, increasing bus and cycle lanes, and creating car-free centres in Mount Maunganui and Downtown.

o   Educate and increase youth involvement in decision making and civics education, through school visits and memorable hands-on initiatives.

·       Councillors had a responsibility to the youth of tomorrow to take action on climate change, and it should be at the forefront of decision making.

·       SS4C had approached Parliament and other regional councils with their demands.

·       Free school buses gave equity to those who could not otherwise afford it and made it a more accessible and convenient option.

Key Points - Members:

·       Requested the presentation go to other TLAs around the Region due to some of the demands being outside Regional Council’s purview.

3.     Order of Business

The Operating Environment (Item 8.1) would be considered at the end of the public section..

4.     Declaration of Conflicts of Interest

Cr Nees declared an interest in Agenda Item 8.7, Nominations for the Freshwater Hearings Panel to hear Proposed Change 5 (Kaituna River) to the Bay of Plenty Regional Policy Statement and abstained from discussion and voting.

Following advice, Cr McDonald also declared an interest in Agenda Item 8.7, Nominations for the Freshwater Hearings Panel to hear Proposed Change 5 (Kaituna River) to the Bay of Plenty Regional Policy Statement and abstained from discussion and voting.

5.     Minutes

Minutes to be Confirmed

5.1

Strategy and Policy Committee Minutes - 16 February 2021

 

Matters Arising for Staff Follow Up:

·       Staff to provide a progress update on Minute Item 4.5, Change to the Rotorua Airshed Boundary.

 

Resolved

That the Strategy and Policy Committee:

1          Confirms the Strategy and Policy Committee Minutes - 16 February 2021 as a true and correct record.

Thurston/Iti

CARRIED

6.     Reports

Strategy

6.1

Climate Change Overview: implications of Climate Change Commission's advice and legislative changes

Presented by: Chris Ingle – General Manager, Integrated Catchments and Jane Palmer – Senior Planner Climate Change.

Presentation: Climate Change Overview: Objective ID A3792537

Key Points:

·       Amendment within report, t section 3.2, page 9, bullet point 1 to read:, ‘Greenhouse gases will be a policy/consenting consideration for local government in terms of managing discharges (effective from 31 December 2021).’

·       Mode shift and climate change was a complex matter.

·       Work underway on transport, urban development, land use, and land use change would impact climate change.

·       Staff were working with other agencies and sharing learnings in order to prepare to meet targets once agreed.

·       Focussed on a cost-effectiveness basis, e.g. increasing insulation rather than alternative power generation.

Key Points - Members:

·       Sought further action on climate change and mode-shift away from private vehicles.

·       Requested an update on Bay of Connection’s Climate Change and hydrogen generation presentation.

 

Resolved

That the Strategy and Policy Committee:

1          Receives the report, Climate Change Overview: implications of Climate Change Commission's advice and legislative changes.

Thompson/Rose

CARRIED

 

6.2

Approval of Plan Change 10 (Lake Rotorua Nutrient Management) to the Regional Natural Resources Plan

Presented by: Julie Bevan – Policy & Planning Manager.

Key Points - Members:

·       Congratulated past and present staff for efforts to date.

 

Items for Staff Follow Up:

·       Provide costs of implementation and the date for when Plan Change 10 would become operative.

 

Resolved

That the Strategy and Policy Committee:

1          Receives the report, Approval of Plan Change 10 (Lake Rotorua Nutrient Management) to the Regional Natural Resources Plan.

2          Approve all provisions of Proposed Plan Change 10 (Lake Rotorua Nutrient Management) and its consequential amendments to the Regional Natural Resources Plan, to be effected by affixing the seal of the Regional Council.

3          Delegates to the Group Manager Strategy and Science the authority to make minor alterations or corrections to Proposed Plan Change 10 (Lake Rotorua Nutrient Management), including rehousing and consequential amendments as outlined within the report.

4          Delegates to the Chief Executive the authority to set the date to make the plan change operative.

5          Disestablish the Plan Change 10 Appeals Subcommittee.

Winters/Thurston

CARRIED

 

6.3

Essential Freshwater Policy Programme: Update and Inclusion of OSET Plan Change

Presented by: Julie Bevan – Policy & Planning Manager.

 

Resolved

That the Strategy and Policy Committee:

1          Receives the report, Essential Freshwater Policy Programme: Update and Inclusion of OSET Plan Change.

2          Agrees the On-site Effluent Treatment plan change will be integrated in to the Essential Freshwater Policy Programme.

Iti/Leeder

CARRIED

Regulatory Policy

6.4

National Planning Standards Compliant Regional Policy Statement and Regional Natural Resources Plan

Presentation: National Planning Standards Compliant Regional Policy Statement and Regional Natural Resources Plan: Objective ID A3792538  

Presented by: Nassah Rolleston-Steed – Principal Advisor, Policy & Planning.

Key Points:

·       Because of the resource management reform currently underway, there was uncertainty surrounding what plans and policies would be required to be embedded and integrated together in the future. 

 

Resolved

That the Strategy and Policy Committee:

1          Receives the report, National Planning Standards Compliant Regional Policy Statement and Regional Natural Resources Plan.

2          Endorses the high-level RPS and RNRP working draft structures presented in Attachment 1 for further progressing compliance with the National Planning Standards.

3          Agrees in principle to align timing to give effect to the first National Planning Standards for the RPS and RNRP with notification of changes to implement the National Policy Statement for Freshwater Management in July 2024.

4          Endorses staff working closely and, where practicable, in partnership with the region’s territorial authorities to implement the National Planning Standards for the region’s RPS, regional and district plans.

White/Rose

CARRIED

 

6.5

Bay of Plenty Regional Coastal Environment Plan Update, Next Steps and Key Messages

 

Resolved

That the Strategy and Policy Committee:

1          Receives the report, Bay of Plenty Regional Coastal Environment Plan Update, Next Steps and Key Messages.

2          Notes that the Chief Executive has the delegated authority to set the date to make the remainder of Bay of Plenty Regional Coastal Environment Plan operative.

3          Agrees that the Matakana provisions be made operative on 18 May 2021 and the Motiti provisions operative on 11 August 2021.

4          Disestablishes the Regional Coastal Environment Plan Appeal Subcommittee.

Thurston/Rose

CARRIED

Other

6.6

Nominations for the Freshwater Hearings Panel to hear Proposed Change 5 (Kaituna River) to the Bay of Plenty Regional Policy Statement

Presented by: Julie Bevan – Policy & Planning Manager, Nassah Rolleston-Steed – Principal Advisor, Policy & Planning, and Moana Boyd – Senior Planner (RIN).

Cr Nees and Cr McDonald both declared an interest in this item and abstained from discussion and voting.

Key Points:

·       Staff outlined the composition of the Freshwater Hearing Panel and advised the Chief Freshwater Commissioner would be the ultimate decision maker of Freshwater Hearing Panel appointments, including who was appointed as chairperson.

 

Resolved

That the Strategy and Policy Committee:

1          Receives the report, Nominations for the Freshwater Hearings Panel to hear Proposed Change 5 (Kaituna River) to the Bay of Plenty Regional Policy Statement.

2          Requests that the Chief Freshwater Commissioner establish a 3 person Freshwater Hearings Panel in accordance with Clause 59 (2)(b) of Schedule 1 to the Resource Management Act 1991 consisting of: 1 freshwater commissioner, 1 council nominee and 1 tangata whenua nominee.

3          Confirms the Councillors to be nominated for the Freshwater Hearings Panel in accordance with Clause 59 (1)(b) of Schedule 1 to the Resource Management Act 1991 as follows:

·           Cr Toi Kai Rākau Iti

·           Cr Andrew von Dadelszen

4          Approves the recommended process set out in Section 5.1.3 for inviting Tangata Whenua nominations for the Freshwater Hearing Panel at the time of public notification of Proposed Change 5 (Kaituna River) to the Bay of Plenty Regional Policy Statement.

Rose/Love

CARRIED

 

6.7

Operating Environment

Presentation: Operating Environment and Next Steps: Objective ID A3792536  

Presented by: Namouta Poutasi – General Manager, Strategy and Policy and Julie Bevan – Policy & Planning Manager.

Noted that the main discussion of this agenda item would take place in the Public Excluded section of the meeting.

 

Resolved

That the Strategy and Policy Committee:

1          Receives the report, Operating Environment.

White/Iti

CARRIED

10:45am - The meeting  adjourned and Cr Bruning withdrew from the meeting.

11:06am - The meeting  reconvened.

7.     Public Excluded Section

Resolved

Resolution to exclude the public

1        Excludes the public from the following parts of the proceedings of this meeting as set out below:

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item No.

Subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Grounds under Section 48(1) for the passing of this resolution

When the item can be released into the public

9.1

Public Excluded Strategy and Policy Committee Minutes - 16 February 2021

As noted in the relevant Minutes.

As noted in the relevant Minutes.

To remain in public excluded.

8.1

Operating Environment discussion

Withholding the information is necessary to enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities

Section 48(1)(a)(i) Section 7 (2)(h)

On the Chief Executive’s approval.

Thompson/von Dadelszen

CARRIED

12:22pm – the meeting closed.

 

 

Confirmed                                                                                                                                          

                                                                                                                               Cr Paula Thompson

Chairperson, Strategy and Policy Committee