Regional Council
Open Minutes
Commencing: Tuesday 16 February 2021, 11.30 am
Venue: Council Chambers, Regional House, 1 Elizabeth Street, Tauranga and via Zoom
Chairperson: Chairman Doug Leeder
Deputy Chairperson: Deputy Chairperson Jane Nees
Members: Cr Norm Bruning
Cr Bill Clark
Cr Stuart Crosby
Cr Toi Kai Rākau Iti
Cr David Love
Cr Matemoana McDonald
Cr Stacey Rose
Cr Paula Thompson
Cr Lyall Thurston
Cr Andrew von Dadelszen
Cr Te Taru White
Cr Kevin Winters
In Attendance: Fiona McTavish – Chief Executive, Namouta Poutasi – General Manager Strategy & Science, Chris Ingle – General Manager Integrated Catchments; Mat Taylor – General Manager Corporate, Karen Aspey - Director, People & Leadership, Debbie Hyland – Finance and Transport Operations Manager, Mark Le Comte – Principal Advisor Finance and Transport Operations, Zhivan Alach - Organisational Performance Manager, Tone Nerdrum Smith – Committee Advisor
11.30am: Chairman Leeder opened the meeting and advised that it would be adjourned and reconvened following the Strategy & Policy Committee meeting, currently in progress.
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That the Regional Council: 1 Adjourn the meeting and that it be reconvened at the conclusion of the Strategy & Policy Committee meeting. CARRIED |
12.05pm – The meeting reconvened.
1. Chairman's Introduction
Chairman Leeder reminded those present that the public section of this meeting was being recorded and would be made available on the Bay of Plenty Regional Council website following the meeting and archived for a period of three years.
A karakia was provided by Cr White.
Nil.
4.1 Presentation: Summer Experience Programme 2021
Noted that this item was deferred until the next meeting of Council.
There were no changes to the order of business, however it was noted that agenda item 9.6: Adoption of Consultation Document and Supporting Documentation for Long Term Plan 2021-2031 would be adjourned until Thursday 18 February to allow for the Audit Repot to arrive.
6. Declaration of Conflicts of Interest
Nil
Minutes to be Confirmed
Regional Council Minutes - 17 December 2020 |
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That the Regional Council: Confirms the Regional Council Minutes - 17 December 2020 as a true and correct record, subject to the following amendments: Minute Item 7.2: Insert correct report title “Funding Regional Safety and Rescue Services through Long Term Plan 2021-2031”. CARRIED |
8. Reports
Chairperson's Report |
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That the Regional Council: 1 Receives the report, Chairperson's Report. CARRIED |
Decisions Required
Additions to Engineering Services Panel Contract - Part 2 Presented by: Chris Ingle – General Manager Integrated Catchments |
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That the Regional Council: 1 Receives the report, Additions to Engineering Services Panel Contract - Part 2. 2 Approves the additions to the Engineering Services Panel Contract as recommended under section 2.2 below and delegates to the Chief Executive the authority to execute new contracts for these Suppliers. CARRIED |
Rivers and Drainage, and Lakes 2020/21 Capital Works - Procurement Plan Change Presented by: Chris Ingle – General Manager Integrated Catchments |
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That the Regional Council: 1 Receives the report, Rivers and Drainage, and Lakes 2020/21 Capital Works - Procurement Plan Change. 2 Approves the proposed change to defer the Rangitāiki River Stopbank Upgrade ($930,000) until 2021/22 and bring forward the Thornton Floodwall to 2020/21 ($1,000,000). CARRIED |
Toi Moana Climate Change Statement Presentation: Toi Moana Climate Change Statement: Objective ID A3738890 ⇨ Presented by: Chris Ingle – General Manager Integrated Catchments and Laverne Mason –Integrated Catchments Programme Manager Key Points: · Noted that there had been some changes since the initial statement, however these changes did not trigger a requirement for renewed Audit NZ approval · The final Climate Change Statement would be formulated as part of the LTP deliberations, following the public consultation process, for adoption with the finalised LTP. |
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· Add two new bullet points under “We will”: o Act proactively and with urgency to address climate change risks o Raise awareness of the expected impacts of climate change expected impacts and etc. based on a science approach · Under “Transformational shift required for the Bay of Plenty, bullet point 6, add: ‘..and preserving and/or creating wetlands’. · Resolution 3 to also be clearly reflected in the Statement. |
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That the Regional Council: 1 Receives the report, Toi Moana Climate Change Statement. 2 Considers the draft Climate Change Statement in Appendix 1 for inclusion in the Consultation Document for the Long Term Plan 2021-2031. 3 Notes that the climate change statement will inform and guide how we can work in partnership with Māori and support conversations around the regional climate change. CARRIED |
Adoption of Statement of Proposal for Fees and Charges Policy Presented by: Mark Le Comte – Principal Advisor Finance and Transport Operations Key Points - Members: · Queried if the air quality test frequency aligned with the Council’s desire to be pro-active and vigilant in this space. Key Points - Staff: · Suggested changes as provided to staff by Councillors would be included in the draft Statement of Proposal prior to public consultation, e.g. the Port of Tauranga charges · The testing frequency regime related to risk of non-compliance and had been developed in co-operation with monitoring and compliance staff Any non-compliance detected could result in increased the frequency of monitoring to ensure it did not reoccur. |
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That the Regional Council: 1 Receives the report, Adoption of Statement of Proposal for Fees and Charges Policy. 2 Adopts the ‘Statement of Proposal: Fees and Charges’ for public consultation and the ‘Proposed Fees and Charges Policy’ using the Special Consultative Procedure under the Local Government Act, to be consulted on concurrently with the Long Term Plan 2021-2031. 3 Notes the consent holders and the Port of Tauranga will receive notifications that the consultation is taking place. 4 Delegates authority to the Chief Executive to make minor editorial and formatting amendments to the Statement of Proposal and supporting information document if required. CARRIED |
8.6 |
Adoption of Consultation Document and Supporting Documentation for Long Term Plan 2021-2031 This item was adjourned until the Thursday 18 February 2021 8.00am Zoom continued Council meeting when Audit NZ would be presenting its Audit Opinion. Noted that minor changes could be made to the Consultation Document pre-consultation. |
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1.00pm – the meeting adjourned.
1.30pm – the meeting reconvened.
Resolution to exclude the public 1 Excludes the public from the following parts of the proceedings of this meeting as set out below: The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
CARRIED |
A karakia was provided by Cr Te Taru White.
2.01pm – the meeting adjourned and would be reconvened on Thursday 18 February at 8.00am via Zoom.
Regional Council
Open Minutes
Commencing: Tuesday 16 February 2021, 11.30 am
Venue: Council Chambers, Regional House, 1 Elizabeth Street, Tauranga and via Zoom
Chairperson: Chairman Doug Leeder
Deputy Chairperson: Deputy Chairperson Jane Nees
Members: Cr Andrew von Dadelszen
Cr Matemoana McDonald
Cr David Love
Cr Norm Bruning
Cr Bill Clark
Cr Stuart Crosby
Cr Kevin Winters – via Zoom
Cr Lyall Thurston
Cr Toi Kai Rākau Iti – via Zoom
Cr Stacey Rose
Cr Paula Thompson
In Attendance: Fiona McTavish – Chief Executive, Namouta Poutasi – General Manager Strategy & Science, Chris Ingle – General Manager Integrated Catchments; Karen Aspey - Director, People & Leadership, Zhivan Alach - Organisational Performance Manager, Tone Nerdrum Smith – Committee Advisor
Audit NZ: Leon Pieterse, Matt Sarjeant and Anton Labuschagne
11. Chairman's Introduction
Chairman Leeder reminded those present that the public section of this meeting was being recorded and would be made available on the Bay of Plenty Regional Council website following the meeting and archived for a period of three years.
12. Apologies
Noted the apology tendered by Cr Te Taru White.
Adoption of Draft Consultation Document and Supporting Documentation for Long Term Plan 2021-2031 Presentation: Draft LTP - Post Agenda Changes: Objective ID A3738580 ⇨ Tabled Document 1 - Draft LTP Consultation Document - Updated Version: Objective ID A3738725 ⇨ |
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Noted that Leon Pieterse, Matt Sarjeant and Anton Labuschagne from Audit NZ were in attendance for this item |
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Fiona McTavish – Chief Executive provided an outline of the LTP adoption process. Zhivan Alach - Organisational Performance Manager provided an outline of the development of the draft Consultation Document/Long Term Plan (LTP) and noted that an updated version of the Draft Consultation Document had been circulated to Elected Members (tabled document 1). Key Points: · Outlined the changes to the Draft LTP as follows: o Revised infographic arrows to match preferred option o Highlighted preferred option o Restored sentence on free fares for mobility needs o Revised wording to clarify existing work on climate change and public transport o Revised flood protection and control value o Revised other asset numbers to be inflated o Various typos, grammar, clarifying changes per Councillor direction o Changes to Climate Change statement per Councillor direction o Cost of Freshwater Reform added. · There had been no material changes, i.e. no fundamental changes to the underlying assumptions · Budget changes as proposed when the meeting commenced on Tuesday 16 February 2021, would be considered for inclusion in the final LTP as part of the deliberations. Key Points – Leon Pieterse - Audit NZ · Provided an outline of the Audit Opinion provided and the acceptance of the underlying assumptions · Noted that Audit NZ had provided an unqualified opinion · Recognised the significant effort of staff and Elected Members in preparing the Draft LTP.
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That the Regional Council: 1 Receives the report, Adoption of Consultation Document and Supporting Documentation for Long Term Plan 2021-2031. 2 Notes that the draft Consultation Document and supporting documents for the draft Long Term Plan 2021-2031 presented at the 17 December 2020 meeting have been subjected to an audit process, subsequent changes, and to minor editorial changes; 3 Approves the Consultation Document (Draft for Consultation) in preparation for the signing of the Audit Opinion. Nees/Thurston CARRIED
Leon Pieterse – Audit NZ presented the unqualified Audit Opinion on the Draft Consultation Document and the Draft Long Term Plan 2021-2031.
Following the signing of the Audit Opinion by the Audit Director: 4 Receives the Audit Report and signed opinion by the auditor pursuant to s93C(4) of the Local Government Act (2002) to be included in the Consultation Document 5 Adopts the updated supporting documents noted at Recommendation 2 to be made publicly available during the Special Consultative Procedure pursuant to section 93C(3)(c) of the Local Government Act (2002). (a) Noting the changes to the supporting documents approved by Council for audit on 17 December 2020 specified in this paper. (b) Noting thus that the documents adopted toady comprise those approved by Council for audit on 17 December 2020 with the changes specified in this paper. 6 Adopts the Consultation Document (Draft for Consultation) (including Audit Opinion) for the Long Term Plan 2021-2031 Special Consultative Procedure from 22 February to 22 March 2021 pursuant to section 93 of the Local Government Act (2002). (a) Acknowledging that the proposed budget has unbalanced budgets for years one and two, but that the overall financial position of the Council remains sustainable; and (b) Resolves that it is financially prudent to set that unbalanced budget; 7 Delegates authority to the Chief Executive to make any final editorial or post-audit amendments to the Consultation Document and draft supporting documents, if required, prior to commencement of the consultation period on 22 February 2021. 8 Confirms the decision has a medium level of significance as determined by the Council’s Significance and Engagement Policy. Council has identified and assessed different options and considered community views as part of making the decision, in proportion to the level of significance. CARRIED |
8.15am – the meeting closed.
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Chairperson, Regional Council