Open Minutes
Commencing: Thursday 3 September 2020, 9.30 am
Venue: Regional House Chamber, Elizabeth Street 1, Tauranga 3110
Chairperson: Chairman Doug Leeder
Deputy Chairperson: Deputy Chairperson Jane Nees
Members: Cr Andrew von Dadelszen
Cr Matemoana McDonald
Cr David Love
Cr Norm Bruning
Cr Bill Clark
Cr Stuart Crosby
Cr Kevin Winters – via Zoom
Cr Lyall Thurston
Cr Stacey Rose
Cr Paula Thompson
Cr Te Taru White
In Attendance: Fiona McTavish – Chief Executive, Chris Ingle – General Manager Integrated Catchments, Mark Townsend – Engineering Manager, Debbie Hyland – Finance and Transport Operations Manager, Tone Nerdrum Smith – Committee Advisor
Apologies: Cr Iti and Cr White (late arrival)
A karakia was provided by Cr Thurston.
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That the Regional Council: Accepts the apologies from Cr Iti and Cr White (late arrival) tendered at the meeting. CARRIED |
Noted that today was Cr Rose’s 21st birthday.
4. Declaration of Conflicts of Interest
None declared.
Decisions Required
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Budget Amendments for Crown Infrastructure Projects, Rivers and Drainage, Lakes 2020/21 Capital Works Procurement Presented by: Chris Ingle – General Manager Integrated Catchments, Mark Townsend – Engineering Manager and Debbie Hyland – Finance and Transport Operations Manager. Key Points · The new funding as proposed by the Crown Infrastructure Partners would result in an overall lower budgeted borrowing of $10M. · Procurement of construction works would use a two-envelope tender methodology (2nd envelope being price) · Do not anticipate any ‘surprises’ with regards to the tendered prices for the projects, within the procurement plan, as this was a well-known market. · Central Government funding injection was above expected and a positive results for Council and the community · Expected to be able to reuse approximately 50% of the pipeline material purchased for the emergency drainage works for the Lake Ōkāreka outlet · Consent had been granted for the increase in the Lake Ōkāreka discharge limit (500l/s)
Key Points – Members · Concerns had been expressed at yesterday’s Kaituna Catchment Control Scheme Advisory Group meeting with regards to flood prone farmland and the significant, and ongoing, costs to farmers, which impacted on the value of their land · Consideration could be given to the possibility of bringing forward the Kaituna River Control Scheme component of the RSS project to address the issue around use of flood prone farm land.
Items for Staff Follow-up · Ensure that all Councillors receive invitations to the Kaituna Catchment Control Scheme Advisory Group meetings.
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That the Regional Council: 1 Receives the report, Budget Amendments for Crown Infrastructure Projects, Rivers and Drainage, Lakes 2020/21 Capital Works Procurement; 2 Agrees to current capital expenditure of $12.3 million in 2020/21 and $2.8 million in 2021/22 and agrees to new Crown Infrastructure Partners funding of $10.3 million which results in lower budgeted borrowings of $10.3 million for the Rangitāiki Floodway Stage 6 and Spillway. 3 Agrees to fund additional capital expenditure of $0.6 million in 2020/21, $1.8 million in future years and agrees to new Crown Infrastructure Partners funding of $2.3 million which results in higher budgeted borrowings of $ 0.1 million for Rangitāiki River Floodwalls Resilience. 4 Agrees current capital expenditure of $1.9 million in 2020/21 and $0.6 million in 2021/22; and agrees to new Crown Infrastructure Partners funding of $1.9 million which results in lower budgeted borrowings of $1.9 million for the Kaituna Mole Upgrade. 5 Agrees to current capital expenditure of $1.0 million in 2020/21 and additional $3.0 million in future years and agrees to new Crown Infrastructure Partners funding of $3 million for Whakatane River Stopbank Raising. 6 Agrees to fund new capital expenditure of $1.6 million in 2020/21, $2.1 million in 2021/22; and agrees to new Crown Infrastructure Partners funding of $2.775 million which results in higher budgeted borrowings of $0.9 million for Ngongotahā Stream Flood Mitigation Works. 7 Agrees to fund new capital expenditure of $4.0 million in 2020/21; and agrees to new Crown Infrastructure Partners funding of $3.0 million which results in higher budgeted borrowings of $1.0 million for Waioeka Estuary restoration and floodway enhancement. 8 Notes the new funding proposed by the Crown Infrastructure Partners will require Council to approve new capital expenditure budget of $13.0 million and additional capital revenue budget of $23.1 million which results in lower budgeted borrowings of $10.1 million over the life of the projects. 9 Approves the attached Procurement Plan for Capital Works 2020/21; and 10 Approves going to market to invite tenders for the capital works projects as set out in the attached Procurement Plan. 11 Delegates to the Chief Executive the authority to award the contracts for each capital project, providing the tender price is within the approved capital project budgets as set out in revised Annual Plan Budgets 2020/21 and Long Term Plan 2018-2028 (see section 3.5); 12 Delegates to the Chief Executive the authority to execute the contracts with the successful tenderers. CARRIED |
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Resolution to exclude the public 1 Excludes the public from the following parts of the proceedings of this meeting as set out below: The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
CARRIED |
Minute Note: Please refer to the Manager: Democracy for the minutes of the Public Excluded section of this meeting.
11.35 pm – the meeting closed in the Public Excluded section.
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Chairperson, Regional Council